Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES October 20, 2022 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Council Member Hill and Attorney Dennis Davenport were absent. Also present was: Attorney Patrick Stough Fayette County Development Authority Representative, Tracy Young Downtown Development Authority Member, Ernie Johnson I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Howard. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of the Christ Church of Tyrone Square Dancing event in Shamrock Park on October 23rd from 6:00 PM-8:30 PM. This event will be free and open to the public. 2. Approval of the October 6, 2022 workshop and regular meeting minutes. 3. Approval of a Tree Removal Agreement regarding 125 Lynwood Avenue. A motion was made to approve the consent agenda. Town Council Meeting Page 1 of 5 October 20, 2022  Motion made by Council Member Howard, Seconded by Council Member Campbell. Voting Yea: Council Member Furr VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS 4. Consideration to approve the Town of Tyrone's 2023 SPLOST Project List. Phillip Trocquet, Town Planner Mr. Trocquet shared that Council and staff revised the SLOST Project List during the Council public workshop on October 6, 2022. The SPLOST Advisory Committee comments were also taken into account. He added that the manual may be subject to some variations before the final County vote. He directed everyone to page 27 of the manual. He indicated that revisions were made which included that the tiered method would only be used internally by staff. He added that items were added to Leisure Services such as improvements to Veterans Park and the Museum. He also added that there were pages to coincide with the items that gave more information. He stated that the categories also lined up with the projects. A motion was made to approve the Town of Tyrone’s 2023 SPLOST Project List as written. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Furr. Mayor Dial shared that there would be a SPLOST meeting held at the County Board of Commissioners Chambers on October 27th at 4:00 pm, with all County Mayors, however, everyone was invited to attend. Also, on November 3rd there would be a staff-level SPLOST meeting at 7:45 am, which would be held at the Fayette County Chamber of Commerce. Mr. Perkins added that the purpose of the meeting at the Chamber of Commerce was to get the Chamber’s backing because they were instrumental in collecting community buy-in. X. NEW BUSINESS 5. Consideration to approve a transfer of ownership of parcel number 0738107 from the Town of Tyrone to the Downtown Development Authority of Tyrone. Brandon Perkins, Town Manager Mr. Perkins stated that the Town Council voted to make an offer to purchase the property located at 935 Senoia Road, formerly Fayette County Fire Station 3 (parcel # 0738107), from Fayette County for $5,000 on September 20, 2018. The offer was subsequently accepted by the County and the Town took ownership on January 11, 2019. Since then, there had been much discussion among staff, elected officials, citizens, and others about how the property should be used. Page 2 of 5  He stated that the overwhelming consensus had been that the property should be revitalized and transformed into something that attracts more people to our downtown. The property was also identified in the recent Town’s Livable Centers Initiative (LCI) study as a catalyst site for economic development. He added that in order to best utilize the property as such, staff believed ownership should be transferred to the Downtown Development Authority (DDA) so that it could apply all of the economic resources at its disposal to ensure a successful outcome. He stated that if accepted by the DDA, the DDA would then approve it at their November 14th meeting. They would then come up with a plan to best utilize the building to further downtown economic development. Mayor Dial shared his excitement and hoped for something good to spur movement forward downtown. A motion was made to approve the transfer of ownership of parcel number 0738107 from the Town of Tyrone to the Downtown Development Authority of Tyrone. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Furr. 6. Consideration to approve the Tyler Technologies Software as a Service Agreement. Sandy Beach, Finance Manager Ms. Beach stated that currently, the Town hosted its Tyler Technologies financial software (ERP Pro, which used to be called Incode) on the Town’s server. She recommended consent to the agreement with Software as a Service in order to use the software in the Cloud instead. This would assist individuals working from home if needed. She shared that the document had gone through legal review with one comment. She stated that the agreement mentioned that Tyler Technologies was limiting its liability to the cost of the contract. She added that legal stated that the language was common. The amount would be the annual fee for the software. Mr. Stough added that an additional comment came from page 10 of the document. The comment was regarding dispute resolution. A provision required the Town to go through mediation for any dispute resolution. Mr. Davenport objected to that statement and Mr. Stough added that their legal team usually was not involved with mediation and advised against that language in the contract. Ms. Beach added that Mr. Davenport clarified that if the Town did go through mediation, it would not be in Texas (Tyler Technologies location) it would be in Fayette County. Council Member Campbell asked if the annual fee was $16,908. Ms. Beach stated that it was the annual fee plus $10,000 more for the Cloud. She added that servers need to be replaced often and were costly. Mayor Dial stated that the Cloud was more secure. Mr. Perkins added that the Cloud-based system would allow for better efficiency with staff. It would allow more integration for purchase orders which would cut down on phone calls and emails. Page 3 of 5  She stated that the cost would be $16,908 which would result in approximately $10,000 extra which was budgeted for within the current budget. A motion was made to approve the Tyler Technologies Software as a Service agreement in the amount of $16,908 per year. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Howard. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins thanked Mr. Trocquet, Ms. Beach, and Mr. Langford for their hard work and effort toward the SPLOST and the Advisory Committee. He shared that Mr. Trocquet created a very attractive SPLOST manual. He looked forward to its approval. Mr. Perkins shared that the demo was completed for the Shamrock Park playground. We expect delivery of the equipment by month’s end. He added that a chain link fence would be erected for safety and security until the completion of the project. He thanked Public Works for all of their help with the demo, and added that this was their busy time of year. Mr. Perkins announced the Veterans Day Program at Veterans Park on November 11th at 11:00 am. He stated that Sandy Creek’s JROTC and Chorus were a part of the festivities each year. The Fayette Daybreak Rotary would also be handing out refreshments. He stated that the old sound system was aging and did not work very well so another system had been ordered and also had two speakers. Mr. Perkins stated that he was very aware that the clock on the clock tower at Town Hall had been unable to keep up with time. The parts had been ordered and would be repaired by Public Works once we could obtain a scissor lift. XIII. COUNCIL COMMENTS Mayor Dial recognized Mr. Tracy Young from the Fayette County Development Authority and Mr. Ernie Johnson for his work with the Tyrone DDA. Council Member Howard announced that the Tyrone Museum would be open on Veterans Day in observance. The hours would be from 11:30 am to 1:00 pm. Mayor Dial shared that the Welcome to Fayette Magazine was out and Tyrone had two headline pieces. One piece was on the history of Tyrone, the other covered the Museum, both were highly flattering and accurate. He thanked Council Member Howard for her contribution. Page 4 of 5  Mayor Dial thanked those that worked on the Christmas decorations for the lighting of the Christmas Tree ceremony and the decorations for downtown. He asked for everyone to purchase a tree from the Recreation Department for their business, family, or organization. Council Member Campbell asked if the trees were only for businesses. Mayor Dial clarified that anyone could purchase a tree and decorate it for Shamrock Park. Council Member Campbell stated that it would be nice if all neighborhoods were represented. Mayor Dial added that the Lighting of the Christmas Tree event would be on November 27th at Shamrock Park. Mayor Dial thanked everyone for coming out to the Strongman Competition and the Action Wrestling event last Friday night, there was a good turnout. XIV. EXECUTIVE SESSION A motion was made to approve the Executive Session minutes from October 6, 2022. Motion made by Council Member Furr, Seconded by Council Member Howard. Voting Yea: Council Member Campbell. XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Furr. The meeting adjourned at 7:25 pm. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5