Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES January 19, 2023 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Philip Nelson, Police Lieutenant Patty Newland, Library Supervisor I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of the January 5, 2023 meeting minutes. A motion was made to approve the consent agenda. Motion made by Council Member Howard, Seconded by Council Member Campbell. Voting Yea: Council Member Hill, Council Member Furr. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS Page 1 of 3 2. Approval to purchase new portable radios for Public Works personnel from Radio One under the State Contract for $23,866.18 from CARES Act funding. - Brandon Perkins, Town Manager Mr. Perkins explained that the public works personnel only had poor quality radios and cell phones as a means to communicate in the field, during special events, or storms which were not efficient. He recommended providing them with radios similar to the police, which could be programmed through the County’s E-911 radio system. He added that they would have their talk group. The setup would also allow the police officers to switch over when needed, which would be ideal during a major storm or parade. Mr. Perkins requested six radios which would accommodate five maintenance personnel and an additional radio for the Town Hall administrative office. He stated that the original quote was for $25,243.44 and he asked the Radio One representative to work with the Town due to the $23,866.18 remaining in the CARES Act Fund. If approved he would take the radios to the E-911 center to be programmed. A motion was made to approve the purchase of six (6) Kenwood VP5430 portable radios from Radio One under State Contract for $23,866.18 from CARES Act funding. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Furr. 3. Consideration to approve Turfplaner of Georgia to perform its turfplaning service on fields 2-6 at Handley Park for a total cost of $14,800.00. - Brandon Perkins, Town Manager Mr. Perkins shared that staff had been meeting with the Tyrone Youth Baseball Association on a more regular basis for a better working relationship. Through discussions it was revealed that the fields required maintenance and repair. He explained that turfplanning would reduce the lip between the dirt infield and the grass outfield. This would create fewer random pop-ups causing balls to hit players in the face, which was a safety concern. He added that TYBA had been looking into the process for some time and had some funding set aside and they asked if the town would be willing to partner with them to accomplish the project. If approved, the agreement would be that the Town would take on the procurement process and TYBA would pay back 50% of the cost. He stated that bids went out and the only company in the area that was qualified for the specialized project was Turfplaner of Georgia. They were also the only bidder. He shared that the project was for $14,800 and that TYBA had agreed to reimburse the Town 50% which amounted to $7,400.00 per entity. The Town would pay Turplaner and invoice TYBA to recoup its 50%. A motion was made to approve the bid from Turfplaner of Georgia to perform turf planning services on Handley Park fields 2-6 for $14,800 and TYBA will be responsible for $7,400.00. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS XIII. COUNCIL COMMENTS XIV. EXECUTIVE SESSION A motion was made to approve January 5, 2023, Executive Session minutes. Motion made by Council Member Howard, Seconded by Council Member Hill. Voting Yea: Council Member Campbell, Council Member Furr. XV. ADJOURNMENT A motion was made to adjourn. The meeting adjourned at 7:13 pm. Motion made by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill, Council Member Furr. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk