Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES June 20, 2024 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Jessica Whelan, Post 1 Brandon Perkins, Town Manager Dia Hunter, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Absent: Brandon Perkins, Town Manager Dee Baker, Town Clerk, Dia Hunter, Council Member Also present: April Spradlin, Court Clerk Ciara Willis, Assistant Town Clerk Phillip Trocquet, Assistant Town Manager I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Whelan, Council Member Campbell, Council Member Furr. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of the June 6, 2024 meeting minutes. 2. Approval to renew the Fertilization and Weed Control Contract with TruGreen, LP. 3. Approval to renew the Rights-of-Way Mowing Contract with Aabby Group. 4. Approval to renew the HVAC Maintenance Contract with Reese Services. Town Council Meeting Page 1 of 5 June 20, 2024  5. Approval to renew the contract for Transportation Engineering Services with POND. 6. Approval to renew the contract for Hydrogen Sulfide Reduction in Pump Stations with EVOQUA. 7. Approval of a Roadside Enhancement and Beautification Council (REBC) Grant Agreement between the Town and the Georgia Department of Transportation. A motion was made to approve the consent agenda. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Whelan, Council Member Furr, Council Member Campbell. During the discussion, Council Member Whelan inquired about the dollar amount for each contract renewal. Mayor Dial read the following contract renewal amounts for the record. Item number 2-TruGreen-was remaining at $10,360/yr. Item number 3-Aabby-was remaining at $200,799.84/yr. Item number 4-Reese Services- was remaining at $1,980/yr. for annual inspections plus the cost of actual repairs. Item number 5- Pond- there was no set annual cost for their services as we utilized them on an as-needed basis for traffic engineering and paid them based on their established rates. You all approved each use of their services ahead of time in the form of task orders presented by Scott Langford. Those costs were generally built into the overall cost of each project. We had paid them an average of $260,000 annually between 2021 and 2023. Item number 6-Evoqua-was remaining at $27,156.00/yr. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS 8. Approval of the Town's FY2024/2025 operating budget. Phillip Trocquet, Assistant Town Manager Mayor Dial announced that we had several public hearings and a budget workshop on the FY 2024/2025 budget. He added that this item was not a public hearing but a vote on the budget. Page 2 of 5  Mr. Trocquet explained that the FY2024/2025 budget included funding from the General Fund, SPLOST, Sewer Fund, taxes, reserves, grants, and all other appropriate funds. Staff recommended approval of the fiscal year 2024/2025 General Fund budget of $11,899,237.11 and the budget of $10,090,454.54 for the other miscellaneous funds. A motion was made to approve the Fiscal Year 2024/2025 General Fund budget of $11,899,237.11, and the other Miscellaneous Funds of $10,090.454.54. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Whelan, Council Member Furr, Council Member Campbell. X. NEW BUSINESS 9. Consideration to Award Task Order 12: 2025 Castlewood / Senoia Intersection Study, project number PW-2025-04 of the 2021 Transportation Engineering Services project to POND, Inc. for a sum not to exceed $10,055.00. Phillip Trocquet, Assistant Town Manager Mr. Trocquet informed Council that this task order item was initially mentioned at a budget workshop meeting. The original amount discussed was $15,000, while the current cost for all segments was lower than that estimation. This intersection study would consist of a traffic analysis and specify improvement alternatives from a design standpoint. Staff recommended approval. A motion was made to approve Task Order 12 for the 2025 Castlewood/Senoia Intersection Study project number PW-2025-04 of the 2021 Transportation Engineering Services project to POND, Inc., for a sum not to exceed $10,055.00. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Furr, Council Member Campbell, Council Member Whelan. 10. Consideration for adopting the Atlanta Regional Commission's (ARC's) / Transportation Improvement Program (TIP) - Resolution demonstrating the commitment of funding for resurfacing of Tyrone Road and Palmetto Road. Project number FA-02 2024 Local Let Resurfacing. Phillip Trocquet, Assistant Town Manager Mr. Trocquet explained that as part of the State’s Transportation Improvement Plan, Fayette County had invited the Town of Tyrone to participate in this grant application and project. He pointed out that this funding was recently published in a news cycle because the City of Peachtree City lost funding due to a lack of coordination with the county on the closure of Crabapple Lane. The Town was included in that Local Let Resurfacing grant, and the project included funding for the resurfacing of Tyrone Road and Palmetto Road. The Town of Tyrone’s sections of Palmetto Road and Tyrone Road (1.75 miles) were candidates for this project based on their GDOT classifications. This grant was split Page 3 of 5  between 80% (federal) and 20% (Local). The estimated total project cost was $958.926.45, and the Town would pay $191,785.29 for this work to Fayette County. Staff recommended approval. Council Member Furr inquired if the project included all of Tyrone Road. Mr. Trocquet stated that the county also had a portion of Tyrone Road in its repaving project. A motion was made to adopt the resolution for the ARC TIP project FA-02 2024 Local Let Resurfacing for Tyrone's contribution of $191,785.29. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Furr, Council Member Campbell, Council Member Whelan. 11. Consideration to appoint Alaina Granade as Solicitor for the Town of Tyrone Municipal Court and to adopt the Resolution. April Spradlin, Court Clerk Ms. Spradlin informed Council that Isaac Godfrey had resigned as the Town Solicitor due to medical reasons. She asked everyone to keep Mr. Godfrey and his family in their prayers. She shared that Alaina Granade has been the Chief Assistant Solicitor for Coweta County Solicitor-General’s Office since October 2018. She added that Ms. Granade had over 17 years of experience as an attorney, and over a decade of that time, she was dedicated to prosecution. She was well-qualified and would be an asset to the Town. Additionally, she was one of a few prosecutors in the State of Georgia who had attended and completed the Drug Recognition Expert Training Course through the Georgia Public Safety Center. She emphasized that Ms. Granade’s training and expertise in this field was phenomenal. Mayor Dial asked if Ms. Granade was the solicitor for today's court session. Ms. Spradlin replied yes and stated that Mr. Godfrey asked her to fill in for the upcoming court dates in his absence. A motion was made to appoint Alaina Granade as Solicitor for Tyrone Municipal Court and to adopt the Resolution. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Whelan, Council Member Campbell, Council Member Furr. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. Mr. Gary Chapo, who lives on Arrowood Road, spoke about the proposed rezoning of Arrowood/Palmetto Road. He added that he attended a Planning Commission meeting in April regarding this rezoning. He further shared his concerns about the proposed residential development and requested that Council keep Tyrone a unique place. Page 4 of 5 XII. STAFF COMMENTS Ms. Spradlin updated Council on the JustFOIA software by sharing that department heads had a user training on Tuesday. She added that the open records program would go live on July 1st for the public. Mr. Trocquet informed Council that the contractors for the Senoia Road streetscape project ran out of paver materials and would need to close a short portion of the street again to finish the installation of a brick crosswalk. He noted that the road would be closed next Wednesday or Thursday overnight when traffic was minimal to finish the project. Mayor Dial requested that the SMART trailer be removed immediately after the work was completed. XIII. COUNCIL COMMENTS Council Member Whelan shared that she was excited to see the new banners at Veterans Park. She added that they looked beautiful and honored our veterans. XIV. EXECUTIVE SESSION XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Campbell. Voting Yea: Council Member Furr, Council Member Whelan, Council Member Campbell. The meeting adjourned at 7:21 p.m. By: Attest: Eric Dial, Mayor Ciara Willis, Assistant Town Clerk Page 5 of 5