Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES September 19, 2024 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Jessica Whelan, Post 1 Brandon Perkins, Town Manager Dia Hunter, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Sandy Beach, Finance / HR Director Phillip Trocquet, Assistant Manager Scott Langford, Town Engineer / Public Works Director Eric DeLoose, Police Lieutenant Absent: Gloria Furr, Mayor ProTem I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Whelan, Council Member Hunter. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of minutes from September 5, 2024. A motion was made to approve the consent agenda. Motion made by Council Member Whelan, Seconded by Council Member Campbell. Voting Yea: Council Member Campbell, Council Member Whelan, Council Member Hunter. Town Council Meeting Page 1 of 4 September 19, 2024 VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 2. Consideration for approval of Amusement Masters' contract for Founders Day, October 5, 2024. Lynda Owens, Recreation Manager Ms. Owens asked for approval for the contract from Amusement Masters for the lease of the rides and games for Founders Day. After review, legal had five issues, the 50% deposit, damage waiver, indemnity clause, weather cancellation amount, and the weather reschedule provision. She added that the owner agreed to a 20% deposit and that they would give the Town a percentage off the next event if it were to rain after setting up. Council Member Campbell clarified that the deposit amount was $5,420. Mr. Davenport shared that the contract was prepared in March with the implemented changes and sent to staff. He inquired about the new contract amount of $27,100, not $20,150. Ms. Owens shared that The Claw ride was added. Mr. Davenport stated that when the agreement is signed, these changes need to be noted. A motion was made to approve the Amusement Masters' Founders Day agreement including attorney recommendations to add another ride for a total of $27,100 and a 20% deposit amount of $5,420. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Whelan, Council Member Hunter. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Langford shared that the Dogwood T.I.P. would be out for bid on September 27th and that he would have the numbers at the next meeting. Mr. Trocquet announced that the Shamrock Park Selection Committee made a final selection for the design RFP. Once approved by legal, it would be brought to Council for approval. Page 2 of 4  Mr. Perkins shared that the vendor for the Founders Day stage backed out at the last minute for another event on the same day. Shock and Awe Productions gave a quote of $3,550, which included a large stage, a cover, and set up, however, with no contract. He added that legal was notified. Ms. Owens shared that it was almost $2,000 cheaper than the original. Mayor Dial inquired about a “no show”. Ms. Owens shared that she researched and that they did had great reviews. Council Member Hunter inquired about the possibility of damage. Mr. Davenport stated that there would be risk, however, with the short timeframe there was no time for a backup plan. A motion was made to approve the stage rental from Shock and Awe Productions for Founders Day for $3,550. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Council Member Whelan, Council Member Hunter. XIII. COUNCIL COMMENTS Mayor Dial began a conversation regarding contracts and stated that Ms. Owens had a difficult job working with moving targets and vendors who were not always reliable. He shared that in the recent past, in his opinion, Council made a hasty decision to adhere to the industry standard of paying a 50% deposit to vendors. That could in turn end in a loss of taxpayer dollars if a vendor was a “no show”. He suggested staff meeting with legal counsel to create a solution regarding timelines and substance for a more uniform procedure. Council Member Hunter agreed to have a standard procedure. Mr. Davenport was willing to meet with staff. Mayor Dial thanked Ms. Owens for her efforts. Council Member Whelan invited everyone to come to the Daughters of the Revolution’s, 250 Patriot Marker ceremony, Saturday beginning at 10:00 a.m. at Veterans Park. XIV. EXECUTIVE SESSION A motion was made to move into Executive Session for one item of threatened litigation. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Council Member Whelan, Council Member Hunter. A motion was made to reconvene. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Whelan, Council Member Hunter. Page 3 of 4 XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Whelan. Voting Yea: Council Member Campbell, Council Member Whelan, Council Member Hunter. The meeting adjourned at 7:40 p.m. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 4 of 4