Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES November 07, 2024 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Jessica Whelan, Post 1 Brandon Perkins, Town Manager Dia Hunter, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Mitch Bowman, Public Works Supervisor Randy Mundy, Police Chief Sandy Beach, Finance / HR Manager Tracy Young, Fayette County Development Authority Representative Absent: Eric Dial, Mayor I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of minutes from October 16, 2024, at 9:00 a.m., October 17th, and October 24th at 6:00 p.m. and 6:30 p.m. Town Council Meeting Page 1 of 6 November 07, 2024  2. Approval of an update to the Town's Holiday closure schedule to include December 23rd, 26th, and 27th. 3. Approval of Crossroads Christian School's Fall Family Picnic at Shamrock Park on November 8th from 10:00 a.m. to 2:00 p.m. A motion was made to approve the consent agenda. Motion made by Council Member Hunter, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS 4. Consideration of a revision to section 36-75 of the Golf Cart Ordinance to allow golf carts or low-speed motor vehicles to be operated on Dogwood Trail between Meadowood Lane and Greencastle Road. - Brandon Perkins, Town Manager Mr. Perkins explained that for twenty-plus years citizens had been illegally crossing Dogwood Trail with golf carts to enter Peachtree City via Greencastle Road, which was also a truck route. Due to a minor incident with a truck and golf cart and the need for citizens to utilize the route, staff proposed to change the dated ordinance. He stated that proper signage would be placed to notify citizens that golf carts would be crossing Dogwood Trail. Council Member Campbell asked if the Shamrock Industrial Park truck drivers could be notified. Mr. Perkins stated that he would send notifications to business owners in Shamrock Industrial Park and would also erect the S.M.A.R.T trailer with a message. Council Member Hunter stated that he was surprised that the sign indicated cars were traveling slower than he estimated. Mr. Perkins shared that officers were trained to estimate speed without devices. Council Member Whelan shared her concerns regarding a previous minor incident with a young golf cart driver and vehicle. Mr. Perkins clarified that the individual was on the opposite side of Highway 74. Council Member Whelan restated her safety concerns. Council Member Campbell stated his concerns regarding the importance of following the ordinance for underaged drivers and the list of required items for a safe golf cart. Council discussed the age requirements and a list of requirements to maintain a golf cart. Council then discussed the list of roads that golf carts were not allowed on. Page 2 of 6  Council Member Whelan restated her safety concerns with golf carts crossing the truck route. Council Member Hunter shared her concerns. A motion was made to approve the revision of Section 36-75 of the Gold Cart Ordinance to allow golf carts or low-speed motor vehicles to be operated on Dogwood Trail between Meadowood Lane and Greencastle Road. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Hunter Voting Nay: Council Member Whelan. X. NEW BUSINESS 5. Consideration to Award the John Deere 331P Compact Track Loader to Ag-Pro under State Contract 99999-001-SPD0000177-0011 in the amount of $94,213.92. Scott Langford, Town Engineer / Public Works Director Mr. Langford explained that the following few purchases would assist with mulching and clearing. The items would be purchased from the Public Works General Fund and savings from previous purchases. Council Member Campbell asked why the purchase took so long. Mr. Langford explained that the process itself takes a while plus they had to wait on the approval of the new budget. A motion was made to award the John Deere 331P Compact Track Loader to Ag-Pro under State Contract 99999-001-SPD0000117-0011 for $94,213.92. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. 6. Consideration to Award the John Deere MH60D Mulching Head to Ag-Pro under State Contract 99999-001-SPD0000177-0011 in the amount of $40,097.30 Scott Langford, Town Engineer / Public Works Director A motion was made to award the John Deere MH60D Mulching Head to Ag-Pro under State Contract 99999-001SPD0000177-0011 for $40,097.30. Motion made by Council Member Hunter, Seconded by Council Member Campbell. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. Page 3 of 6 7. Consideration to Award the Bobcat 28” MX Drum Mulcher to Bobcat of Atlanta - PTC in the amount of $18,269.20. Scott Langford, Town Engineer / Public Works Director Council Member Campbell recalled that the Mini X Tractor had a grinder. Mr. Bowman stated that a part came off the bush hog and that it was discontinued. It was less expensive to purchase a new one. Council Member Hunter asked for an update on the new Public Works storage facility. Mr. Langford stated that the final cost was being estimated and would then move into the bidding process. A motion was made to award the Bobcat 28" MX Drum Mulcher to Bobcat of Atlanta - PTC for $18,269.20. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. 8. Consideration to Award the Spike Road Maintainer to Hoelscher in the amount of $17,000. Scott Langford, Town Engineer / Public Works Director Council Member Campbell asked which piece of equipment it fit. Mr. Bowman stated that it would fit all three tractors. Council Member Whelan asked if the item was under budget. Mr. Bowman stated that, unlike the other items, the cost had not increased. A motion was made to award the Spike Road Maintainer to Hoelscher for $17,000. Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. 9. Consideration to select Southtree Commercial Construction, LLC for RFP PW-2024-30 (Shamrock Park Timber Frame Pavilion) and approve the associated design-build contract. Phillip Trocquet, Assistant Town Manager Mr. Trocquet shared that the project was a part of the 2023 SPLOST totaling $700,000 from beginning to completion. He added that Council would have the final vote on the design. A motion was made to approve the final RFP of the design-build contract RFP PW-2024- 30 (Shamrock Park Timber Frame Pavilion) with Southtree Commercial Construction, LLC for $700,000. Motion made by Council Member Hunter, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. Page 4 of 6 XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Trocquet announced that the Fayette County Transportation Improvement Project (TIP) on Dogwood Trail would begin in April, Tyrone’s portion would be $145,400.82 and the project was awarded to E.R. Snell. Chief Mundy thanked Council on behalf of the employees for their vote to close the week of Christmas. He added that assessors from the Georgia Association of Chiefs of Police would audit their department next Thursday and Friday. He also stated that he would submit an agenda item soon to replace a vehicle that was involved in an accident. Council Member Campbell inquired about the search for additional police officers. Ms. Beach clarified that staff was also down two more officers. Chief Mundy stated that staff was utilizing many avenues such as seeking out candidates from Southern Cresent, West Georgia Police Academy, Rome Police Academy, and Georgia Military College. Mr. Perkins announced the annual Veterans Day Program on Monday, November 11th at 11:00 a.m. located at Veterans Memorial Park. Mr. Perkins updated Council on the approved upgraded retirement plan. Employees have been given 90 days before voting on whether to remain or opt out of Social Security on February 4th through 11th. Council Member Hunter asked for more information. Mr. Perkins reminded Council that the new retirement plan was a replacement plan, and long-term employees could have a significant amount more for retirement than a 401K, only available to government employees. Individual employees have the option to stay with Social Security or opt-out, they cannot change after they have voted. He added that employees have been trained on the subject. XIII. COUNCIL COMMENTS XIV. EXECUTIVE SESSION A motion was made to move into Executive Session for one item of threatened litigation. Motion made by Council Member Hunter, Seconded by Council Member Campbell. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. A motion was made to reconvene. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. Page 5 of 6 XV. ADJOURNMENT A motion to adjourn was made. Motion made by Council Member Campbell. Voting Yea: Council Member Campbell, Mayor Pro Tem Furr, Council Member Whelan, Council Member Hunter. The meeting adjourned at 8:22 p.m. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 6 of 6