Town Council Meeting

TYRONE TOWN COUNCIL MEETING MINUTES March 20, 2025 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Jessica Whelan, Post 1 Brandon Perkins, Town Manager Dia Hunter, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Allison Cox, Attorney Terry Noble, Planning Commissioner Sandy Beach, Finance Manager Lynda Owens, Recreation Manager Eric DeLoose, Police Lt. Dennis Davenport was absent I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda with moving items number 2 and 4 to Old Business for discussion. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of the workshop and regular meeting minutes from March 6, 2025. Town Council Meeting Page 1 of 7 March 20, 2025  2. Approval of the 2025 Tyrone Soccer Field Use Agreement. 3. Approval to fully equip a 2025 Ford F-150 Police vehicle for patrol use at 144th Marketing Group under state contract for $27390.05 A motion was made to approve the consent agenda as stated. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS 4. Approval of the annual Shamrock Park events, Spring Festival, Founders Day, Halloween, and Christmas Tree Lighting. Mr. Perkins shared that he wished to receive clarification regarding the date and time that was in the packet. Ms. Owens clarified that the Spring Festival was on April 12th and that the Founders Day Celebration would commence after the parade on October 4th, which would begin at noon. Council Member Campbell asked if 2025 was the 50th anniversary of Founders Day. Ms. Owens stated that it was the 49th anniversary. A motion was made to approve the amended 2025 Tyrone Event Calendar. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. 5. Approval of The TYBA Field Use Agreement For 2025. Council Member Campbell inquired why the agreement was dated through December 31, 2025, and not specifically for the spring baseball season. Ms. Owens clarified that the agreement covered both spring and fall seasons. Council Member Campbell shared that he noticed organized teams with uniforms were practicing on the Town’s fields and asked if that was allowed. Ms. Owens stated that when TYBA was not using the fields, other organized teams could use the fields if they paid. TYBA representatives from the audience shared that the teams were usually Tyrone teams that practice in their uniforms. Mayor Dial asked to ensure that other teams were paying to participate. Council Member Campbell stated that he wished for baseball enrollment to be advertised better. Ms. Owens stated that staff would ensure that. Council Member Campbell also asked for TYBA and staff to ensure that no one parks on the grounds. A motion was made to approve the 2025 Tyrone Youth Baseball Association (TYBA) Field Use Agreement. Page 2 of 7  Motion made by Council Member Campbell, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. 6. Consideration of a new policy governing special events at the Redwine Park pickleball facility. Brandon Perkins, Town Manager Mr. Perkins reminded everyone that the item was discussed at the last meeting, and he researched other municipalities for policy ideas. He presented the policy and added that he wished to have legal staff review it and for him and Ms. Owens to create a registration form. A motion was made to approve the Redwine Park pickleball facility policy. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. X. NEW BUSINESS 7. Consideration to approve the Tullamore Greencastle Multi-Use Path Plans, project number PW-2024-07, and start the land acquisition process. Scott Langford - Public Works Director and Town Engineer Mr. Langford shared that plans were at 90% of completion. He explained that the connection would run off Kellsworth Way, down the excel lane onto Greencastle Road. 0.131 acres of temporary easement and 0.004 acres of permanent easement to maintain rip rap were needed. This would be funded through the General Funds 2023 SPLOST account. Council Member Campbell ensured that the Town would not own the easement. Mr. Langford agreed and added that the Town would, however, have the ability to maintain the stormwater facilities. A motion was made to approve the Tullamore Greencastle Multi-Use Path plans, project number PW-2024-07, and for staff to start the land acquisition process. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. 8. Consideration to Award the 2025 Sidewalk Repairs, project number PW-2025-02, to Bostic/Bostic and Associates in the amount of $38,100. Scott Langford - Public Works Director and Town Engineer Mr. Langford stated that sidewalk sections would be repaired within Windsong, Rivercrest, Irish Village, Ashpark, Millbrook Village, and Veterans Park. Most repairs were because of vehicles riding over curbs. A motion was made to award the 2025 Sidewalk Repairs project number PW-2025-02 to Bostic/Bostic and Associates for $38,100. Page 3 of 7  Motion made by Council Member Furr, Seconded by Council Member Whelan. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. 9. Consideration to perform demolition on the Pole Barn at Handley Park. Scott Langford - Public Works Director & Town Engineer Mr. Langford stated that the pole barn located at Handley Park was old and unsafe and the area needed to be cleaned up to prepare for the future walking trail. Council Member Furr asked if the Public Works crew would demolish it. Mr. Langford stated that the timber was too large for our equipment. Council Member Campbell asked if a bid was placed for removal. Mr. Langford stated that the vote was only for demolition, the bidding process would be next. He estimated the demolition and removal to be approximately $10,000 - $15,000. A motion was made to approve the demolition of the pole barn at Handley Park and to have it legally disposed of in a landfill. Motion made by Council Member Hunter, Seconded by Council Member Campbell. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. 10. Consideration of the color for the Handley Park Public Works Maintenance Facility - Scott Langford, Public Works Director & Town Engineer Mr. Langford shared color samples for the new maintenance facility. The colors were close to the current park buildings. A motion was made to approve the paint colors for the new Handley Park Public Works Maintenance Facility as selected for the trim and doors to match the existing buildings. Motion made by Council Member Whelan, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. 11. Consideration to perform demolition on the corn crib at Handley Park. Scott Langford, Public Works Director & Town Engineer Mr. Langford stated that along with the barn, the corn crib at Handley Park also required demolition. Council Member Campbell asked if the Public Works crew could do the job. Mr. Langford stated that yes, it was a job for the crew. A motion was made to direct the Public Works staff to demolish the corn crib at Handley Park and to legally dispose of it at a landfill. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. Page 4 of 7  12. Consideration to Approve and Execute 1400 Senoia Road Sanitary Sewer and Stormwater Access and Maintenance Easement with 74 South LLC. Scott Langford, Public Works Director & Town Engineer Attorney Cox informed Council that before them was only the consideration for the sanitary easement, not the stormwater portion. The stormwater maintenance agreement was separate. Mr. Landford stated that before Council was the consideration to approve and the execution of the sanitary sewer maintenance easement for the property at 1400 Senoia Road. The owner sent the two agreements together, however, there is already a stormwater maintenance agreement making the property owner responsible for their stormwater system. Ms. Cox stated that she would get the Town a clean and revised copy of the agreement for a signature. Council Member Campbell asked if the agreement would include the two remaining buildings that have not been built. Mr. Langford stated that it would. The agreement would also give future businesses the opportunity to tie into the sewer. A motion was made to authorize Mayor Dial to execute the easement subject to receipt of the finalized documents prepared to staff's satisfaction to finalize the easement before the facility's certificate of occupancy. Motion made by Council Member Furr, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. 13. Consideration of updates to the Town's Travel Policy. Brandon Perkins, Town Manager Mr. Perkins shared that the last update was in 2010, and the new amendments were reviewed by Ms. Beach and Mr. Davenport. Council Member Campbell asked who approved of the Town Manager’s and Police Chief’s travel. Mr. Perkins stated that the Town Manager approved the Police Chief’s and Council approved the Town Manager's budget per the training listed in the contract. Council Member Campbell also inquired about section III, F, Elected and appointed Town Officials are not required to obtain approval for business-related travel. Mr. Perkins stated that the wording was suggested by Mr. Davenport and within the budget was funding for the elected officials, the Attorney, and the Judge. A motion was made to approve the updates to the Town's Travel Policy as presented. Motion made by Council Member Campbell, Seconded by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. Page 5 of 7 XII. STAFF COMMENTS Mr. Trocquet shared that he met with Buddy Hay and Jeff Duncan from the Tullamore subdivision HOA regarding minor changes to their entrance as it pertained to the golf cart crossing. If any significant budget changes would be in the future, staff would inform Council but he added that there were none at this point. Council Member Campbell inquired about the Bellway Ct. connection to that connection. Mr. Trocquet shared that it was a separate project that may be bundled with the Market Hill, Maple Shade multi-use path connection project during repaving. Mr. Langford had several updates. He announced that the Handley Park Public Works pole barn construction would begin on March 24th. He informed everyone that the Highway 74 Gateway preconstruction would begin soon and there may be lane closures. He shared that the roundabout preconstruction would begin on March 26th at 9:00 a.m. starting with the utility companies. He stated that he was waiting on a call to begin the pavement marking project, but it would be soon. He announced that the Dogwood TIP project with the County would begin in the next few weeks. Mr. Langford shared that GDOT just announced a new LMIG for 2025 and that Tyrone’s share would be $167,200.45 with no matching funds required. Mr. Perkins reminded everyone of the annual Planning Workshop next Thursday morning at 9:00 a.m. XIII. COUNCIL COMMENTS Council Member Campbell thanked staff for their preparation that went into all agenda items. Council Member Whelan announced that her friend from Peachtree City was anticipating the Tyrone Post Office opening and that she really enjoyed eating at She Craft Co. Mr. Perkins added that he did see construction trucks on site. Mayor Dial contacted Congressman Brian Jack, who said that he would make another call to see how things were progressing. Council Member Hunter congratulated the Sandy Creek High School Men’s Basketball Team for winning their third State Championship in a row. Council Member Furr asked for an update on the emergency exit within Shamrock Industrial Park. He stated that Mr. Trocquet had prepared an MOU for the Cresswind HOA, and it would be sent within a day or two. Page 6 of 7 XIV. EXECUTIVE SESSION XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Hunter. Voting Yea: Council Member Campbell, Council Member Furr, Council Member Whelan, Council Member Hunter. The meeting adjourned at 7:45 p.m. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 7 of 7