Town Council Meeting - Annual Budget Planning Workshop

TYRONE TOWN COUNCIL MEETING - ANNUAL BUDGET PLANNING WORKSHOP MINUTES March 26, 2024 at 9:00 AM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Jessica Whelan, Post 1 Brandon Perkins, Town Manager Dia Hunter, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Hunter, Council Member Whelan. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. VII. PRESENTATIONS VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 1. Administration and Finance - Brandon Perkins, Town Manager, and Sandy Beach, Finance / HR Manager Mr. Perkins began by thanking staff for their hard work, the meeting was a chance for them to present to Council their high-level big budget goals for next year and to get Council’s feedback. He gave highlights from the following year. Ms. Willis completed her Clerk Certification and was promoted to Assistant Town Clerk. Town Council Meeting - Annual Budget Planning Workshop Page 1 of 23 March 26, 2024 It paid off when Ms. Baker could not attend the meeting due to an illness and Ms. Willis filled in and did a great job. He added that was why we have cross-training. He stated that Ms. Baker began her Master’s Clerk program. He began listing items that had been completed and shared that staff finalized the comprehensive pay study and pay plan and it was implemented. The retirement study was also implemented. The first draft of the employee handbook was completed. The acquisition of 969 Senoia Road was completed. That was a big job internally and gave a shout-out to Public Works for their efforts in cleaning up the property. The last phase was to fill in the two wells. Mr. Perkins stated that the audio and visual upgrades were completed to the Council Chambers and Conference Room B. He announced that the staff put a great deal of effort into the backend of the Clear Gov financial software implementation. Mr. Perkins stated that as the Investment Administrator of the Town, through Georgia Fund 1, the Town earned $33,777.77, and through CDs we earned $72, 839.94. He informed them that his Certified Public Manager Training Capstone project was the Tyrone 101 initiative which went very well. It was a seven-week program that went from September through October. Among the twenty-five participants, Council Member Hunter and Whelan participated. Through Tyrone 101 came Planning Commissioner Terry Noble and Mr. Curtis Carson. He also began the Talk of the Town which was also going well, last night’s event had fifteen participants. The topic was Municipal Growth and Development. The discussion was about how and why cities change and cannot stay the same. He shared that an email campaign began a few years ago where he updates citizens at least once a month regarding events and Town news. Currently, there are 1,900 citizens on the list. Mr. Perkins expanded on Tyrone 101 and shared that among the topics were Administration, Planning and Community Development, Finance, Leisure Services, Public Works, Public Safety, and Court and a Q&A session with Town Officials. The feedback was great, and this year would be even better. He thanked the staff who participated. Next year he planned to make it bigger and better and to extend the weeks. Mr. Perkins shared the upcoming priorities and stated that staff was looking at implementing Microsoft email and Office 365 this year which would be a $5,400 annual subscription. He stated that currently, staff was on Rackspace email. Transferring would give staff more storage and all employees would have access to Teams for collaboration on projects. He explained that when it was implemented the new staff email addresses would be .gov instead of .org. That would include Mayor, Council, and Planning Commission. He added that the subscription would be split among the departments. Mr. Perkins shared that the employee handbook would go through a Council workshop and legal review before a final vote. He also shared that he wished to have a comprehensive update on all job descriptions. The last time it was completed was in 2010. The update would be performed internally with surveys for employees, then reviewed by him and Ms. Beach. The two evaluations would be compared and reevaluated. P a g e 2 | 23 He noted that he planned on reviewing ordinances pertaining to nuisances and quality of life to make sure that the Town stays safe and aesthetically pleasing. He shared that he began the film ordinance review and stated that he had reached out to his counterparts within the County to see if there could be a County-wide film ordinance. Mr. Perkins stated that he wished to ensure that staff was properly trained on the purchasing process. Staff normally inquired about the purchasing policy and some staff did not have experience with large purchases or the bidding process. Mr. Perkins informed Council that the Town had $30,000 in Assigned Funds for new speed signs. He wanted to place additional signs on Swanson Road, Castlewood Road, and Spencer Lane, which would be his first focus. He stated that he wished to purchase a new Administration vehicle for himself. The current vehicle was twelve years old and showing its age. He had priced a new pickup under state contract from $36,000 to $47,000. It was less than an SUV. He would like to place that in his budget from the General Fund. The old vehicle would be surplused and auctioned. He ended his presentation by sharing that he would continue to support the citizens and staff in any way possible. Last night’s Talk of the Town was a good example of how to move forward. There was a great discussion and great feedback. One question was how citizens could get involved. He explained to them all the ways the Town gets the message out, he would work with staff to try and find even more ideas to get citizens involved. Mayor Dial began a discussion regarding the speed signs and having more signs around town. Council Member Hunter asked how much the signs would be. Mr. Perkins stated that they were $7,000 to $8,000 apiece. The two the Town currently had were a package deal and were $6,000 apiece. He added that some money was spent and now there was $23,000 remaining in that line for speed signs. The cost did not include the hardware and concrete. Mayor Dial shared that the signs showed the citizens that they were mindful of speed. Council Member Hunter was in favor of the signs, especially downtown. Chief Mundy from the audience shared his appreciation for the signs, especially the data capabilities. He has been in an unmarked car on Senoia Road and sees vehicles slow when they see the sign. Mayor Dial and Mr. Perkins suggested purchasing signs from this year’s budget and then budgeting for more next year. All agreed. Council Member Whelan suggested placing one near the church at the south end of Senoia Road. Mayor Dial suggested Tyrone Road. Mr. Perkins took their direction and stated that he would place the Tyrone Road and south-end Senoia Road signs first. He would do his research and follow the purchasing policy. Staff will then come back to Council next fiscal year for the placement of the new signs. P a g e 3 | 23 Ms. Beach reminded everyone of another favorable audit last year. She listed that staff had implemented the 70 Rule Pension Plan and the rate was increased to 2%, after a pay study the wages and pay scales were updated, the ERP Pro (Incode) financial system was moved to the Cloud, the 2023 SPLOST was implemented for Town projects, and Clear Gov financial software was purchased for better transparency and security. She added that Assigned Funds were created from ARPA, and an additional employee was hired for better controls and for better separation of duties, per the suggestion of the auditors and the need. She introduced Kinjal Kadakia (in the audience). Ms. Beach then shared her department’s priorities for the new year. She shared that their goal was to begin the Clear Gov software, and transparency links would be added to the website for the citizens. They planned on tracking SPLOST and Assigned Funds, training the new employee, and cross-training within the department. That would also lend more time for organizing old files at 881 Senoia. Ms. Beach reviewed some ongoing priorities from the finance department. To always be good stewards of the taxpayer’s dollars, maintain financial stability, proper financial reporting, and favorable audits, create and maintain financial controls, maintain and make good hiring decisions, provide benefits for employees, maintain budget oversight, assist other departments, and finally maintain transparency for the citizens. Ms. Beach shared the bank balances as of March 21st. Polled Cash fluctuates, but currently, the Town has approximately $4.6 Million, and the Drug Fund (Federal Seizers) has $17,000. Mayor Dial asked if they could spend it down. Ms. Beach stated that the government could potentially take that away, she and Chief Mundy have tried spending it down. Mayor Dial suggested spending the funds on speed signs. Chief Mundy (inaudible from the audience) shared his concerns about keeping the account open for lingering cases. All agreed to keep some funds in the account. Ms. Beach continued and shared that the 2017 SPLOST fund was approximately $5 Million. It would take another couple of years to spend that down. She mentioned the Palmetto/Spencer/Arrowood roundabout for that fund. The GTIB Loans were also being paid through SPLOST. She suggested paying off the loans the funding the roundabout through the General Fund. Council Member Whelan asked if the loan could be paid from the new 2023 SPLOST. Ms. Beach clarified that a condition of SPLOST was that everything was earmarked. She continued and shared that there was $1.2 Million currently from the 2023 SPLOST. She added that usually $180,000 to $200,000 comes in monthly. Ms. Beach then touched on the savings account. In the beginning, the Town was gaining a lot of interest. Since the economy has fallen a bit, it was not at the same rate. She stated that currently, there was $18.5 Million in cash. She added that the Downtown Development Authority account had $193,000. P a g e 4 | 23 Council Member Furr asked if the CD funding, $7.3 Million, was what the CDs came from. Ms. Beach stated that if they were to purchase more that’s where it would come from. Mr. Perkins clarified that the $18.5 Million did not count for the $1.4 Million. Council Member Furr stated that it was a lot of money to have in a savings account. Mr. Perkins asked Ms. Beach if the Town could invest in a higher yield account and invest in CDs. Ms. Beach stated that yes, if it was collateralized, there were special banking rules for taxpayer funds. She added that the amount was also high because it was unrestricted funds for the purpose of emergencies. Council Member Furr stated that the monies could be in CDs, if there were an emergency, the penalties would not matter. Council Member Hunter asked if the 2023 SPLOST was bringing in as much as we anticipated. Ms. Beach stated that currently, with the economy, it was lower than anticipated but believed that it would level out. Ms. Beach spoke regarding Investments. She stated that currently, the Town had $768,000 invested in Georgia Fund1, which was a fund for municipalities to gain more interest. More money could be placed into that fund. There were four 1-year CDs that add to $980,000, and one 10-month CD, and an 18-month CD, both just under $250,000, all totaling $1.475 Million. Mr. Perkins suggested placing more into Georgia Fund 1 or more CDs or a mixture of both. Ms. Beach then began speaking on the American Rescue Plan Act (ARPA) funding source. She shared that it was created by the Federal Government due to COVID, and the first tranche of funds was $1.4 Million, the second tranche of the same amount came in the summer of 2022. She added that it was required to report to the Federal Government every year through 2026 on how the funds were spent. She stated that the Town was reporting a revenue loss, which was up to $10 Million without reporting was the loss was. However, the government needed a report on what it was spent on. The Town spent it on salaries and benefits. The ARPA funds have now been spent and reported. She stated that the Town planned to pay salaries and benefits so now we have a surplus. Thus began the “Assigned Funds” reporting on spending. She explained that Mr. Perkins placed the $2.8 Million in the Assigned Funds line and split it throughout each department and specific projects. To clarify, ARPA funds were spent on salaries and benefits, the surplus became Assigned Funds and was being tracked and reported. Mr. Perkins reminded Council that it was explained last year, and Council approved the process, essentially, what was not spent was carried over. Ms. Beach then explained the months of Reserve Funding. She explained that the Reserves ebbs and flows according to spending and what comes in. What projects such as the dams were in the budget, made the reserves look lower. At the end of FY21/22, there was $9.3 Million with twenty months in reserves. FY22/23 only $.1 Million was lost and only decreased by sixteen days. P a g e 5 | 23 The amount was more important to look at than the months due to the fluctuation. It changed how much was spent the year prior. She ensured Council that the money was being spent, and they had more staff to better track and more projects were forthcoming. Council Member Hunter asked if maintenance from a past project was included in the calculation. Ms. Beach explained that the government did not operate on private business accruals. The government used a modified accrual system, closing our books at the end of every year. Accruals were made at the end of each year which changes the money a lot. Even by several months from reserves. Mr. Perkins stated that the policy required at least six months of reserves. It was difficult to spend the remainder due to the ARPA and two SPLOST funds. Mayor Dial inquired about the dam grant. Mr. Perkins stated that it was in the final stages. Ms. Beach shared a slide indicating where each department was in the budget year. Mr. Perkins indicated that the slide was another example of how it was difficult to spend down reserves. Projects were budgeted for and either came in under budget or got moved to the next FY. Ms. Beach moved to show a slide of all the many funds the Town had and clarified that not all funds had a different bank account. If it did not, it would be in Pooled Cash. Her final slide was on Assigned Funds. She stated that most of Community Impact funding would roll to the following year, and those large projects would take longer. Mayor Dial shared that if you combined the last three slides, you would see that we were not spending money, we were budgeting. He mentioned the Handley Park pole barn. We need to hire someone to get bids and get the job done, why are we not doing that? Mr. Langford stated that the project was being worked on. An alternative procurement measure was researched that other cities were utilizing. Being a “town”, any Public Works project over $100,000 had to go through a state contract. Staff had been working on obtaining a site plan and reached out to the architect. The structure would be a prefabricated metal building. He shared that he had 47 projects going on currently and was difficult to keep up. His department recently hired someone, but it took six months, things such as slow processes. Mayor Dial stated that it seemed like the pole barn project would not take so long to complete. Ms. Beach explained that the private sector and government work differently. With government the project bids had to be placed and more rules were placed to be good stewards of taxpayer money. Council Member Hunter asked for the timeline for a normal project. Mr. Langford explained in detail that under the Georgia Procurement Law, Public Works projects over $100,000 needed to be advertised for bid for four weeks in the Georgia Procurement Registry. Then to get on an agenda which could take two to three weeks. Then the contract had to be signed, which could take up to two- three weeks including bonds. P a g e 6 | 23  The next process would be for legal review, which normally took another two weeks. Finally, the signed documents go to the contractor for a pre-construction meeting which takes two to four weeks, in total, approximately twelve weeks. Council Member Hunter clarified that with 47 projects at twelve weeks of processing before a contractor could begin, in addition to waiting for money to come in. Mr. Langford stated that when it came to SPLOST, yes, however, most projects were budgeted for. He added that when land acquisition came into play, the process was even longer. Mr. Davenport also explained that all 47 projects were probably not over $100,000. Mr. Langford clarified that any project over $20,000 had to go through the same process. Ms. Beach resumed her presentation on Assigned Funds and stated that the last three slides indicated each department and what they were given and spent the funds on. Some may be moved to the following fiscal year. 2. SPLOST Funds. - Sandra Beach, Finance Director & Scott Langford, Public Works Director Mr. Langford shared that from the 2017 SPLOST, the following projects were completed, three culverts under Pendleton Trail, and the Pickleball Courts. Mr. Langford reported that under the 2023 SPLOST, a utility pickup truck was purchased for Public Works. He added that under the 2017 SPLOST, the following projects were under design or in land acquisition, the roundabout project, ADA improvements to Senoia Road, and the Swanson Road multi-use path. The 2023 SPLOST projects under design were the Laurelwood connector and the Tullamore/Greencastle multi-use path project. He added that due to the County’s TIP project beginning in May of 2025, that multi-use path project would piggyback on their project for a smooth transition. He shared that regarding the Sandy Creek High School multi-use path connector, land acquisition was the hold-up, the property owner had not decided. He shared that also under design were the Adams Lake and Handley Dam projects were dealing with engineer design, land acquisition, and probable tree removal. He shared that the Shamrock Lake dam was also under design. Mr. Langford explained that Handley, Fabon Brown, Veterans, and Redwine Parks along with the Museum were all currently in the concept plan phase. He continued and shared that regarding the 2023 SPLOST projects, discussions were still ongoing with Fulton County regarding capacity. Mr. Langford returned to the 2017 SPLOST again and stated that the LMIG project had been completed, and the Spencer/Senoia Road project was on hold due to land acquisition. He ended by stating that closing out of many projects would coincide with Finance. P a g e 7 | 23  Mr. Langford returned to the 2023 SPLOST was the purchase of the Public Works bucket truck, radios, and equipment. Mr. Langford stated that the projects that were completed or under construction from the previous year were the Senoia/Rockwood/Crabapple Roads intersection was completed, the sidewalk repair for Tullamore, Maple Shade, Ashbrook, and Laurel Forrest were completed, the Tyrone Road multi-use path was completed, and the stormwater infrastructure inspections for year one was complete. He shared the annual report for stormwater management with the EPD and he gave a shout-out to Ms. Bouillon for a job well done. He stated that many stormwater repairs were completed. He continued and stated that the demolition of 969 Senoia Road was completed, an illicit discharge report was completed for the EPD, and the purchase of tower lights, a salt spreader, a bucket truck, and a dump truck. Mr. Langford shared that his department presented at the Tyrone 101 Citizens Academy. He reported that 220 land disturbance utility right-of-way final permits were reviewed and completed, for a total of 347 man hours. He reflected that it was another element of why projects took so long to complete. He reported that the 933 Senoia Road Streetscape project would commence on April 15th. The stormwater culverts Phase 1 were under construction, and the roadside tree pruning bids had been received. 3. Public Works - Scott Langford, Public Works Director Mr. Langford listed the items that were under design or under land acquisition. The roadway resurfacing for Strawberry Lane, Laurel Lake, Ridge, Laurelwood, and Foxford Run was under bid. The preventative maintenance for the crack seal was out for bids, the pavement marking project was at 50%. He thanked Mr. Carson for his assistance regarding the bidding process for several projects. He stated that the emergency access road in the Shamrock Industrial Park was 60% of the design. He reported that the Public Works Maintenance Facility was 90% of the design. Mr. Langford listed his department’s goals for the next fiscal year. The roundabout, the roadside tree pruning project, which was ongoing, along with sidewalk repairs. He stated that he wished to complete the multi-use path projects, and road resurfacing for Shamrock Industrial Blvd., McCarthy Ct., Kylemore Pass, Kylemore Ct., Drumcliff, Yeats Ct., East Crestwood Rd. (Senoia/Hwy 74), and Huntingdon. He continued with the goal of completing road preventative maintenance, creating additional parking at 969 Senoia Rd., roadway signage, and intersection improvements to Senoia/Castlewood and Palmetto/Tyrone. He added that one option for the Palmetto/Tyrone intersection was a traffic light and the study warranted it. He stated that improvements to the permitting and ordinances for streets, utilities, and driveways, such as mailboxes were a goal. Mr. Langford shared that another goal was for him and Mr. Trocquet to be certified under the GDOT, Local Assistance Program, for the ability to apply for State funding such as Livable Centers Initiative LCI funding. P a g e 8 | 23  Mr. Langford then moved to his stormwater and environmental goals. He listed the major projects, Shamrock Park Pond improvements, Pendleton Dam, culvert replacements and repairs, Adams Lake and Handley Dam improvements, Town-owned pond maintenance, quarterly dam inspections, incorporate EPD comments for stormwater management, year two of infrastructure, permits, plan reviews, inspections, stop work orders, EPD reports, Waters of the State determinations, education, outreach, and ordinance revisions. He continued with the goal of developing and adopting a GI/LID (green/low impact) policy from the EPD and continuing the internship Program with Sandy Creek High School students. He also wished to continue awareness and education for citizens, Town employees, Planning Commission, and Mayor and Council. Mr. Langford continued with goals pertaining to the facilities. He listed that he wished to complete the design, bid, and construction of the Public Works Maintenance facility at Handley Park and replace two HVAC units at the museum and the Redwine Park concession building. He wished to complete the crack seal and restriping of the parking lot and road at the Library and Recreation buildings. He wished to evaluate and replace the gutters and downspouts at multiple locations, add a roof drainage system at the rear yard of Town Hall, and replace the partition in the Shamrock Park restroom. He also wished to complete the design, bid, and construction of the garage and Recreation overflow at 881 Senoia. He wished to demolish the Handley Park corn crib and barn at Handley Park and the small white building located at 881 Senoia Rd. He added that all buildings were decaying, and it was time for removal in his opinion. He invited Council to join him at the locations to review. Mr. Langford ended his presentation with a list of equipment that his department needed. He stated that a compact tractor and track loader, a vibratory roller that was used to compact the dirt on a road before paving or maintenance, and a drum mulcher were needed. He added that they also needed a tine rake, flail mover, root grapple, spike road maintainer, root pruner, and a broom sweeper. He added that the broom sweeper was not made to sweep the entire Town. Council Member Whelan requested that Senoia Road be swept once a month for better aesthetics. 4. Community Development/DDA. - Phillip Trocquet, Community Development Mr. Trocquet began his presentation with the 2023 milestones. He stated that $160,000 was obtained from a grant for the LCI streetscape project. Regarding project management, he stated that Mr. Langford covered most of the 2023 SPLOST projects. The Shamrock Park improvement project designs had been completed and were ready for the next steps. He added that the signage project was underway and the multi-use trails were in the design phase. He announced that the Fayette County Development Authority secured the Tyrone Downtown Development Authority (DDA) with a $300,000 grant and attracted over $40 Million in private commercial investment, including the not yet approved data center and other development realized over the next five years. P a g e 9 | 23 He reported that Safebuilt had successfully taken over the Town’s permitting processes. He added that the new Safebuilt contracted Code Enforcement Officer resolved over 40 cases and created 25 additional cases in less than one month. He gave a shout-out to Kim Graham. Mr. Trocquet moved on to his goals and objectives for the new year. He wished to revise a fee schedule for the Town under a policy instead of an ordinance, making it easier for Ms. Spradlin and Judge Thompson in code enforcement cases while simplifying other processes. He wished to continue revising zoning and land development ordinances as some needed to be revised and others removed. He wished to specifically look at the Town Center Overlay area. He stated that he would continue working on the LCI and SPLOST projects as it pertained to the Shamrock Park upgrades and streetscaping downtown. He stated that he would continue working with the Park Advisory Committee regarding the upgrades. Mr. Trocquet expanded on the LAP Certification mentioned by Mr. Langford. The certification would give staff the ability to move through the grant process more independently. It would open another tranche of TIP money since LCI projects had been completed. The funding could fund projects such as a traffic light at the Palmetto/Senoia intersection and the Castlewood/Senoia intersection and other transportation improvements downtown. Mr. Trocquet shared his two major budget items for the coming year. He wished to purchase a new plotter instead of leasing, it would be less expensive to purchase than lease and the need was there. He also wished to increase his building department budget by $200,000 with new development coming to Town. He added that commercial permits were much more expensive than residential permits. If the data center was approved, it would cost more in permit fees than a year’s worth of commercial permits. He clarified that what went to Safebuilt in permit fees, the Town would collect the same amount in revenue. Mr. Trocquet shared that he also wished to create a Town-wide traffic calming policy. He added that it had been discussed for a long time and it was also his Certified Managers Capstone Project. He also planned on continuing to move forward with Code Enforcement for better quality of life and greater value to property. He added that he would also continue working toward the Fire Station redevelopment. Mr. Trocquet stated that the Town Center Mixed Use district was created for commercial but also for residential development. He had received a couple of applications for residential developments, but they were not mixed-use. He shared that he would like to update the overlay and the zoning classification. He directed Council to the permitted uses section of the presentation regarding tiny homes (homes below 1,000 sq. ft.). He added that he had over 70 calls regarding that topic alone and currently they were not permitted within the Town. P a g e 10 | 23 Council Member Whelan stated that she liked the ordinance as it was, without tiny homes. Mr. Trocquet stated that the goal was to have more flexible lots, focus on traffic management, and no front-loaded lots. He added to keep the walkable feel downtown, there would be multi-use path connections and street networking for adequate traffic management. There should be no cul-de-sacs. Supplementally, there should be a Density Bonus Program along with improvements such as architectural standards, open space/parks, public art/amenities, infrastructure improvements, more public parking, and green infrastructure. He gave the example of a two-unit-per-acre development, if they adhered to the standards would the Town allow more density? He suggested a workshop to discuss further. The purpose was to complement the character, preserve natural open spaces, and encourage quality neighborhood construction. Mr. Trocquet spoke regarding a traffic calming policy. He spoke of the needs, currently, there was no outlet for community concerns, it would essentially reduce speed, and there was no current procedure regarding the topic. The goals and objectives of the policy would be to enhance safety, increase the level of service, increase comfort on streets, address complaints in a standard way, and avoid inappropriate traffic calming devices. He added that there were many types of calming devices. He stated that many actions would be taken to ensure the correct devices were in the correct spaces, along with implementation and cost factors. Council took a 10-minute break. Mr. Trocquet reviewed the Shamrock Park design and signage. He displayed images that reflected the Steering Committee’s comments along with Council’s comments and suggestions. He displayed the overview of the park, indicating improvements that would be made to the main thoroughfare, the east side where 969 Senoia Rd. was cleared, the west side, and the back where Library/Recreation improvements would be made. Landscape improvements would be made along with a crossing to Town Hall and an additional play area behind where the pole barn used to be. He began with the new temporary parking lot located at 969 Senoia Rd. and stated that the parking lot would be the main parking lot for that area while park construction was taking place. The lot would hold 63 spaces with ADA spaces as well. The main thoroughfare would house the pavilion, it would have landscaping in the front and there would be a multi-use trail along with a sidewalk. There would also be a Christmas Tree Plaza and flex spaces for food trucks and seating. He stated that the two entrances into the park would be consolidated into one, lining up with Town Hall, including a crosswalk and flashing beacon. He shared that the area behind the former police station would house an additional 55 parking spaces. Mr. Trocquet stated that there would be an additional walking trail traversing down Commerce Drive around the back of the playground and cutting through to the former fire station. The additional playground would also be behind the current playground with a rubberized floor. P a g e 11 | 23 Mr. Trocquet gave a view of the Library and Recreation area with a beach and sitting area along with a tiered outdoor space with artificial turf and landscaping. That area would be a multicultural space including a covered sitting area between the two buildings. He then shared displays of public art, architecture, and a raised crosswalk to Town Hall. He indicated an art screening for the basketball and tennis courts and gave landscaping ideas. He displayed another aerial view of the entire project and a mural on the side of the restroom. The pavilion would be open for a view of the lake. Council Member Whelan asked if the smaller pavilion would match the larger pavilion. Mr. Trocquet stated that it was in the plan. He moved to the back playground as represented on a hill behind the current playground and would be fenced in. He gave examples of the itemized cost for the project totaling $ 3.2 Million. He stated that it would span over many tranches of SPLOST funding, specifically, multi-use path funding, park improvement funding, and downtown streetscaping funding along the front of the park. He added that there was approximately $7- 8 Million in 2023 SPLOST funds for that project and those categories. He clarified that SPLOST funding would be slated for other park projects as well. Council Member Hunter asked for a timeline. Mr. Trocquet assured everyone that the park would remain open during the improvement project. He stated that it would be a 5- year project with the pavilion taking at least 24 months. Council Member Whelan shared her sentiments on keeping the park open during the process. She also asked if surplus ARPA funding could be utilized. Mr. Perkins stated that there was over $1 Million in ARPA funding for the park. He then shared an ariel video of the entire project. Council Member Furr asked why the pavilion would take so long. Mr. Trocquet stated that it would include procurement. Council Member Campbell stated that his presentation was impressive. Mr. Trocquet stated that everything would be released to the public. Mr. Trocquet began speaking about signs and Council Member Hunter asked if the downtown business could follow suit with the Town’s sign designs. Mr. Trocquet stated that we would be willing to share the design, however, the signs could not look exactly like ours, and folks would get confused with private and government buildings. Council Member Hunter suggested the broken Dollar General sign to adhere to those standards if available and they were willing. Mr. Trocquet displayed the sign renderings from the design team. Council Member Furr shared her displeasure with flamboyant murals. Mr. Trocquet explained that the Town’s ordinance currently prohibited murals, however, Council could control the design process for any murals downtown. He added that they were more affordable than one would expect. The City of Brooks had many murals. Mr. Perkins stated that there were also grants for murals. Mr. Trocquet shared examples of contemporary, industrial, and traditional signage for the Town. Mr. Trocquet added that a code enforcement ticket had been created for the sign. P a g e 12 | 23  There were examples of the gateway, buildings, and way-finding signage. Council seemed to agree on the traditional brick signage. Mr. Trocquet stated that he would meet with the design team to see if they could come down on the cost by combining elements. Council Member Hunter asked if the design team was privy to the lighting choices Council made. Mr. Trocquet stated that they did know and that the lighting should match. Council Member Whelan liked the traditional because it was consistent with the Town Hall building. Mr. Perkins clarified that the gateway signs would remain the same. Council Member Hunter clarified that the signs would be up lit. Council Member Furr asked for more landscaping at the gateway signs. Mr. Perkins reminded Council that staff was still waiting for approval on a grant that was applied for, for that purpose. He added that if approved, it would be $25,000 per gateway sign (2) for landscaping. Council Member Whelan shared that the Veteran Park signs looked bad as they were faded. Mr. Trocquet stated that staff could begin at Veteran’s Park for signage. He reminded them of the unique monument sign that was discussed several meetings ago. 5. Sewer and Tree Funds. - Scott Langford, Public Works Director Mr. Langford informed everyone that the Jet-Vac had been purchased and that the pump station 2 generator project had begun with a 33-week lead time which would be carried over to the following fiscal year. He announced that the annual sewer and emergency contracts were at 60% complete and should be bid on in May or June. The sewer manhole repairs would be advertised in April, and the Southampton sanitary sewer manhole stabilization project was at 90% of the design phase. He stated that advertising would be the next phase. Mr. Langford then listed the 2024 sewer goals. He stated that the relationship would continue with Coweta County Water and Sewer for our pump station system maintenance. He stated that staff would review the pump station generator auto transfer switches regarding any replacements. He shared that pump station 3 was run on propane, staff wished to investigate transferring it to natural gas. Also, on the list was to secure a backup pump for pump station 4. He stated that inspections would take place regarding the possible need for liners on pump stations 1 and 3. Staff would inspect, repair, and replace the air/vacuum breakers if needed. There would be fats, oils, and grease (FOG) ongoing education, tracking, and inspections. There would be ongoing pipe and manhole repairs, and to continue to support Mr. Perkins regarding capacity. He stated that if development took place on the north end of Town, his staff would be involved with the connection to sewer, and finally, the Southampton sewer manhole stabilization project. Mr. Perkins informed Council that he, Mr. Davenport, and Mayor Dial were meeting with Fulton County and Fairburn on Thursday regarding capacity. P a g e 13 | 23  Mr. Langford shared that the goal for the 2024 Tree Fund would be to continue to collect funds from tree removal per the Town’s ordinance. Also, to utilize funding for trees in downtown streetscape and park projects. He thanked Council for the two new employees in his department. Mr. Carson began in January and Tucker would begin in early April. He reminded them that Mr. Curtis had gotten four projects out for bid and would take over grease traps and sewer pump stations. He also gave a shout-out to Ms. Boullion for doing a great job on the EPD reports. 6. Library - Patty Newland, Library Supervisor Ms. Newland shared that ending 2023, the Library had 81,766 circulation items, 10,646 program attendees, 360 programs, and 16,797 computer sessions which included WIFI usage. She gave a shout-out to her staff for doing a great job with programming and customer service. She shared a slide regarding the different free resources which included Zoo Atlanta, The Alliance Theatre, Georgia Aquarium, Galileo, Ancestry.com, and hopefully added the Flanery O’Conner exhibition. The exhibit would be like the Fox in a Box exhibit from last year. Ms. Newland listed the items that were received from the LibTech Grant for 2024, a people counter, barcode scanners, new Opac computers, and large computer monitors. These items were all utilized by the public. She added that another resource that the Town did not pay for which was utilized by grants was internet access. Ms. Newland shared pictures of areas that the Library and Recreation departments which to improve. She believed that the outstanding park plan would encompass their vision for improvements. The improvements to those areas would allow the departments to increase their programs. She thanked the Eagle Scouts who created a space and added picnic tables and Adirondack chairs for the beautiful outdoor area for the public to enjoy. Ms. Newland shared their progress with Council over a four-year period and wished to continue with the progression. Beginning with 2020 (COVID) with programs totaling 120, to 2023 programs totaling 360, and participation from 2,394 to 10,648. She stated that with the growing numbers, she requested to increase her staff. She clarified that with all the partnership passes there were many variables and constant changes that staff needed to be clear on and to relay to their patrons. She added that one staff member was on the media board at Sandy Creek High School and Flat Rock Middle School. She also explained that their programs reached people from infants, school age, teens, and adults and the newly added Lunch & Learn. Another need for increased staff was keeping patrons informed of their programs, and policy changes regarding social media and maintaining their social media pages as well. Ms. Newland explained the process through PINES. P a g e 14 | 23 The PINES consortium offered patrons over 10 million books and materials, when processed they come through a courier three times a week and holds had to be managed as well. That process took at least three staff members each time. Ms. Newland continued with factors that led to the need for additional staff members. Staff had to maintain their own collection and development of materials. Staff would also need to repair different types of materials, stock shelves, aid patrons using the public computers, and printing, and assist with patron bills. She added that currently, the Library has over 5,000 active users in Tyrone with 4,700 being adults, and 357 juvenile users. If each user checked out 50 books, that was a lot to maintain. She added that there were 36,000 items totaling $743,000. Her staff was constantly busy. Ms. Newland stated that among those duties she also had administrative reports and other responsibilities. She stated that there were currently 4 full-time and 2 part-time with one volunteer who would be leaving soon. Council Member Campbell inquired about old fines from a previous conversation. Ms. Newland stated that there was a pilot program to assist branches weather that issue if they chose to go fines-free. Flint River and Tyrone were not a member of that program. The current fine was .20 per item per day, which had been in place for 15 years. Council Member Campbell asked what the main duties of the new employee would be. Ms. Newland stated that they would probably assist with circulation among other duties. Two employees were always needed, especially during programming. Herself and Ms. Chambers were the only two employees with set duties for the most part, however, everyone could run circulation. She gave another example of a large delivery that was coming in that week, 10 large tubs of material that took many staff hours to completely process. She clarified that due to Tyron’s population being under 10,000, their branch was considered small. That delivery was extremely large for its size. Ms. Newland noted that over 5,600 holds were requested from Tyrone patrons and over 7,800 were sent out to different branches, the system was very complex. She explained that the Tyrone branch was situated between the Peachtree City and Fayetteville branches, so they had a lot of foot traffic and requests. She added that there were 9 libraries that were part of the Flint River Regional Library system. Tyrone had always maintained at number 4 even being considered as small. Peachtree City, Fayetteville, and Griffin were usually ahead of Tyrone. Their stats had always remained high. She added that every public library submitted an annual report to the Governor’s office which was very detailed. The silver lining was that the report was the result of government funding that did not have to come from Tyrone taxpayers. Ms. Newland reported that since COVID, not only did they have a lot of Birch and Sandy Creek students but also many homeschooled children required a lot of materials for book reports and other projects. The need had to be met with an updated collection and review from staff, which was very time-consuming. P a g e 15 | 23  Mr. Perkins asked Ms. Newland being consistently number 4, comparatively, how many employees Griffin had. She shared that they probably had 15-20 employees but also did the state-funded and grant ordering for Tyrone. She added that Fayetteville probably had 12-15, and Peachtree City had around 17 employees. She stated that she would guess that most of those employees were full-time. Peachtree City also had a healthy volunteer staff. She clarified that volunteers could not assist with patron accounts. Mr. Perkins inquired about the number 5 library. Ms. Newland stated that Jackson of Barnesville probably had a staff of 5-6. Ms. Newland added that when the Tyrone branch was built it was based on a population/service formula. The population was smaller than the service area and patrons from Coweta County and South Fulton visited Tyrone. The funding was based on population only. It was very difficult to keep up with the needs. When the branch was built, the recession hit and it had been difficult to bounce back from that, we need help keeping up. No one knows what went on behind the scenes, there was always work to be completed. Council Member Campbell thanked Ms. Newland and stated that they did a great job. Council took a 5-minute break. 7. Recreation - Linda Owens, Recreation Manager Ms. Owens gave everyone their highlights from the following year. She shared that partnering with the Sandy Creek Jazz band, last year’s Spring Market was very successful. She stated that the First Friday events had more attend than the previous year. Last year’s Trick-or-Treat around the lake was made into a Trunk-or-Treat and was the best by far. This year would be the same with the addition of an inflatable corn maze. She stated that Founders Day was going to remain the hometown feel festival. The Christmas Tree Lighting and Market increased over the previous year. Ms. Owens shared her department’s community efforts and stated that they worked with Generations Together for the senior citizen Angle Tree for their needs as they raise their grandchildren. Recreation was a collection site for Coco’s Cupboard, an animal rescue organization, and they hosted Matt Griffin’s Action Wrestling charity event. They were also a drop-off spot for Toys-for-Tots, hosted a Zumba Fundraiser for Coco’s Cupboard, and collected large vinyl-type bags to use as tarps for homeless and stray animals. Ms. Owens shared their events for 2024 and stated that the addition this year was an Easter Egg Hunt on March 30th. The event would be paired with Christ Church. She stated that this year’s Spring Market would have the same format with Heart Songs as the entertainment. The First Friday events would begin in May and go through September, Founders Day would be on October 4th and 5th, October 31st would be the Truck-or-Treat, and December 1st would be the Tree Lighting and Christmas Market. P a g e 16 | 23 Council Member Hunter inquired about a merry-go-round for the Christmas program. He also inquired about other rides as we had at Handley Park in the past. Ms. Owens stated that staff located a merry-go-round for $5,000 ($5,000 cheaper than the previous year’s quote). They were currently looking for a sponsor for the ride for Christmas. Mayor Dial asked Ms. Owens to give the reasons why the Town no longer had carnival rides for Council Members Hunter and Whelan being that they were new to the Council. Ms. Owens explained that the carnival owners 15 years ago contracted cancer, and then sold to another company that the Town used, which the owners felt they were not making enough money in Tyrone. The next carnival company came and felt they did not make enough in Tyrone. Staff even offered all profits, and they still refused to come. Another reason was that the carnival could rent rides separately and make much more. Ms. Owens was recently contacted by Peachtree Rides which sets up near the former Fulton County Stadium and could possibly get us a few smaller rides this year. Mayor Dial recalled a year that the carnival was scheduled but they only showed up (late) with only two small rides. Mayor Dial stated that it was a good question why the Town did not have rides. Ms. Owens added that it was sad that the citizens did not know the reasoning behind why we did not. It was not from not trying, they did not make enough to come here. She was still trying. Ms. Owens shared what was new for 2024. Mr. Langford and his staff were working on beginning the 881 Senoia renovation project for additional classrooms and rental space. The Easter Egg Hunt was brought back, and a possible Neon Night Skate night at 950 Senoia Rd. There was a new gymnastics program with a cheer element and perhaps kickboxing next, and there would be a summer acting camp. She listed a few new programs coming this year, Raising Chickens 101, Raising Goats 101, Cookie Decorating, and Beauty Pageant 101. Ms. Owens then shared what was trending. She stated that badminton was making a comeback and staff would supply the rackets and birdies for play. Recreation also planned on having a kickboxing and martial arts class and purchasing heavy floor bags for the class. She also shared that staff was planning a kite-making class and purchasing a large outdoor checkerboard for Checkers. Ms. Owens reviewed the new additions for this year’s Founders Day event. There would be a water racing game, Skee Ball, a giant metal slide, and acrobats. The acrobats would be on slits also walking around during the festival and in the parade. She shared that Mr. Perkins came up with the idea to post QR codes during Founders Day with sponsor information for each event. The code would take them to their websites. She added that there would be flyers too. She displayed photos of the corn maze and the merry-go- round and the horse and sleigh for Santa. She stated that the Neon Skate night would take place at the parking lot to the left of Town Hall. The Mayor also suggested the back parking lot. It also required a sponsor as it was $6,000. She also shared that she and Ms. McClenny had been working on the Sham Rock, all-day music festival with bands such as Glow, Rongo, 2 Broke Kings, the Blast Band, and the Black Jacket Symphony to name a few. The event would also take sponsors and no one on this side of town had ever hosted P a g e 17 | 23  the event. Mayor Dial thanked them for thinking outside the box. Ms. Owens thanked Ms. McClenny for her input. Council Member Furr stated that they did a good job. Council took a 20-minute break 8. Municipal Court - April Spradlin, Court Clerk Ms. Spradlin read their Mission Statement, Tyrone Municipal Court is committed to have the trust and confidence of the people we serve to fulfill our constitutional role. She added that it was their goal to treat everyone fairly. She then stated the purpose of Court was to handle misdemeanor offenses which included traffic offenses and ordinance violations that were punishable by up to 12 months in jail and or a $1,000 fine. She added that Court had the obligation of the Judicial System to interpret the law fairly and with equality regarding all individuals. She added that the Tyrone Municipal Court strove to ensure that all matters were resolved expeditiously, equitably, and without bias. Ms. Spradlin shared that regarding training, Judge Thompson would renew her annual recertification through the University of Georgia Institute of Continuing Education, she would be GCIC certified, and continue with her legal education. Prosecutors Amy and Isaac Godfrey would continue with their legal education and would be GCIC recertified. Ms. Spradlin stated that she would attend the Georgia Records Conference as she was a certified Records Manager, she would obtain her recertification through the University of Georgia Institute of Continuing Education, and she would gain her GCIC recertification. She stated that Ms. King, Assistant Court Clerk gained her Court Clerk Certification through the University of Georgia Institute of Continuing Education, and she would also receive her GCIC recertification. Ms. Spradlin shared her department’s accomplishments for 2023. They had a successful audit with Rushton and Company, and they continued to maintain records in accordance with the State of Georgia Official Judicial Branch Retention Schedule, ensuring statutory requirements were met. They maintained a positive working relationship with the Fayette County Magistrate Court for handling all warrants for first appearance hearings. They attended training for GCIC in efforts to ensure responsibility for maintaining the operations of GCIC within the agency which included audits and daily operations. They recognized Amy Godfrey, their previous Solicitor for accomplishing 5-years of service to the Town. She added that Ms. Godfrey was also appointed as Solicitor General of Coweta County. She stated that they evaluated day-to-day operations to designate appropriate expenditures of Assigned Funds for the Court. Ms. Spradlin gave an overview of their annual activities, 1416 citations were adjudicated which included traffic violations, ordinance violations, misdemeanor drug cases, serious traffic cases (DUIs), and cases that were transferred to other jurisdictions. P a g e 18 | 23  She briefed Council on the 2023 monthly fines collected and fees paid with totals of 1416 cases adjudicated, and 1038 credit card payments, the total of fines and fees collected was $265,255.41, of which $170,746.47 was paid to the Town which was minus what was due to the State, County, and CSI. The total jail fees billed by the County was $16,673.12. Ms. Spradlin shared a chart indicating what Court collected, 2019 they collected $189,340.66 which was up by $22,285.79 from the previous year, 2020 was $107,097.16, 2021 was $127,971.71, 2022 was $118,623.91, and last year was $170,746.47 which was $52,122.56 more than the previous year. Ms. Spradlin highlighted the goals for 2024. To maintain all GCIC requirements and training for Police and Court, to have no appeals of formal complaints, to complete all training requirements through ICJE for annual recertification, and to maintain courtroom security and the well-being of others. She added that she was going to implement open records software from JustFOIA. She stated that the software would assist all departments with open record requests. It would come before Council on April 4th and if approved would make open records more efficient. Council Member Whelan asked if the program was Cloud-based, and Ms. Spradlin stated that it was. She explained that the client (citizen) would create an account and choose which department, the department head would fill the request, and the history would remain on the portal. She added that it would be funded through Assigned Funds and after would be split amongst the departments. Ms. Baker (inaudible) thanked Ms. Spradlin for her work on the project. 9. Public Safety - Randy Mundy, Police Chief Chief Mundy shared his department’s 2023 highlights. Part 1 Crime (rape, robbery, aggravated assault, burglary, Larsen, vehicle theft, and arson) 56 was down 8.20% from 2022, Part 2 Crime (assaults, forgeries, fraud, embezzlement, stolen property, and vandalism)101 was down 14.41%. Officers logged 972 of advanced POST training the requirement being 20 hours for Officer. He was very proud of them for going beyond their training. He reported that there were 384 incident reports, 227 miscellaneous reports, and 204 accident reports. There were 1861 traffic stops which resulted in 1340 citations and 781 warnings with 1 fatality. There were 880 residential checks and 4,326 business checks made last year. Chief Mundy shared that he was also proud of their community outreach. They had their 4th Annual Citizen’s Police Academy, which always formed great and lasting relationships, some signed up for another one. The Halloween Trunk-or-Treat, the Zombie Apocalypse, the Founders Day Strongman Event, First Fridays, Christmas Tree Lighting, See you at the Pole at Crossroads Academy, Touch-a-Truck, and HOA meetings and neighborhood events, just to mention a few. P a g e 19 | 23 Chief Mundy listed his goals ahead for 2024. He stated that it was a goal of Mr. Perkins and that he had adopted to maintain a Part 1 crime rate under 100, and Part 2 under 200. He planned on adding to the community outreach list. He shared that every three years his department was audited for their recertification. The Georgia Association of Chiefs of Police would be performing the audit and he had high hopes that all would go well with Certification Manager Cayla Banks. The initial certification placed Tyrone in the top tier of law enforcement agencies in Georgia. This would be the third visit and second recertification. Chief Mundy reminded Council of his request to compensate those Officers who obtain career development/specialty Georgia Peace Officer Standards & Training Council (POST) certifications. He shared that FTO and Basic Instructor certifications did not require college credits and allowed the Officers to become Training Officers. He and Mr. Perkins decided to move forward with the Intermediate, Advanced, Supervisory, and Management training which would be an increase of $583 a year per Certified Officer. Each course would last 3-5 weeks and would require a college degree of 10 hours for intermediate and 20 hours for advanced. Currently, the department was paying for 9 certifications, if approved, they would add 4 more. The current cost was $4,574.70 and the proposed cost would be $6,607.90 per year. The FTO training proposal would be to begin compensating the certified Field Training Officers at a rate of an additional $2 per hour during the times they were training new Officers. Chief Mundy shared that each year his department requested 2 new vehicles, this year he was requesting 2 new Ford F-150s. They made good patrol and off-road vehicles and transportation equipment. For two, fully equipped would cost $15,353.96. He added that quotes were only good for 30 days so that price may increase by budget time. Mr. Perkins stated that it should be 12%. Mayor Dial asked if they had to go to certain dealers. Mr. Perkins stated that if Chief Mundy did not purchase from a dealer under the State Contract, he would have to get three additional quotes. Council Member Campbell stated that when you see them you can’t help but notice and that was important. Chief Mundy announced that Flock (Flock cameras for tag recognition) had increased the cost per camera from $2,500 to $3,000. The total increase per year was $1,500. The cameras were very important and assisted with a shooting incident last week. Chief Mundy shared that he wished to continue with Flock due to the access and connectivity between cities and states across the U.S. Council Member Hunter asked ideally, how many additional cameras would his department need to become more efficient. Chief Mundy stated that he wanted one on Senoia Rd. near Shamrock Industrial Park due to continued theft there. He believed that Highway 74 was covered. Council Member Campbell asked how many he would need. Chief Mundy stated that if he had three more, most of the Town except for all side streets would be covered. Everyone discussed the cost. Chief Mundy shared that he believed that the initial setup cost would be $1,500 a piece, then $3,000 each annually. P a g e 20 | 23  He added that since Flock owned them, they were responsible for any repairs. Chief Mundy announced that their Record Management System, which included their billing, reporting, and tickets was called Courtware. Courtware was now becoming Justice One and was changing its platform. He wanted to hold out until all the glitches were ironed out. He had heard from others that the program was complex and had issues. He added that anytime a wreck occurred the Officers had to report it through the Georgia Electronic Accident Reporting System (GEARS) and Justice One would not support that system unless you signed on with them. Staff reached out to the GDOT, and they gave staff a website that they could utilize instead of going through Justice One. Chief Mundy stated that he was holding out for the time being, however, he believed that soon Justice One would essentially force everyone to use them and not Courtware. He added that Courtware also gained a percentage from citations, the Town did not pay them an annual fee. When Justice One finally takes over the percentage would increase. He may return to Council later in the year with a cost estimate to move to Justice One but until then they were holding as they were. Council Member Hunter asked if there was a trial for Justice One. Chief Mundy stated that they did come out and train three Officers and they said not to go with Justice One, it was a difficult and complex program. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Perkins stated that at the last Council meeting the debris pile on Swanson Rd. was discussed regarding one complaint. He reviewed the options and stated that not being able to stage the material was not an option. He stated that option 1 was to keep it where it was and to clean it up. Mr. Langford stated that another site was across the street on Swanson and would cost approximately $28,655 for a contractor and $18,232 for our Public Works department to prepare the spot. If staff would do the work, it would take them away from 3 weeks of their normal duties. Another location would be near the old barn at Handley Park, for a contractor it would cost $19,085 and for staff it would cost $10,588. The next site would be off East Crestwood Rd. and would cost the contractor $ 75, 845 and for staff it would be $ 54,332 and more grading would be involved. Mr. Langford shared the last location, which was the current one on Swanson. The cost for a contractor would be $13,500 and for staff it would be $6,800 for clean-up and some grading and would only take up a week’s worth of staff time. He added that the locations that were the furthest away from homes and businesses were the current location and the East Crestwood site. He asked Council for their direction. Council Member Campbell stated that the current location was isolated and in a couple of months no one would be able to see anything. He suggested cleaning up the current site, moving everything back and placing a barrier. P a g e 21 | 23  He added that there was no need to spend a lot of money on the project. Mr. Perkins agreed and added that there was only one complaint regarding the issue. It was only visible for a short time of year. He agreed that it needed to be cleaned up and a future policy should state that the area was a short-term staging area. Mr. Langford mentioned another factor as to why it has accumulated was that the dump truck was currently inoperable. Council Member Furr asked if Mr. Kelley could repair the vehicle. Mr. Langford stated that he did, and it worked for about a year, the vehicle was at the end of its life and would be surplused. Council Member Hunter agreed with Council Member Campbell and added that after the discussions regarding how much time staff did not have for these types of projects, it made sense to clean up that area and move forward. Council Member Campbell added that if staff moved to another location, it would open that area for others to dump. Council Member Whelan agreed and added that hopefully the one person who complained would see the efforts and spread positive comments. Mr. Perkins thanked Mayor and Council for their time, it was important to staff. Chief Mundy returned with the Town’s newest Police Officer Kyle Johns, fresh out of the academy. Chief Mundy was proud to announce that at his graduation he witnessed Officer Johns being awarded the Guidon Award. The award was for cadets who exhibit the greatest leadership quality. Officer Johns shared that he had lived in Tyrone since 2013 and was excited to be a part of the Tyrone Police Department and to help make the community better. XIII. COUNCIL COMMENTS Council Member Campbell thanked Mr. Perkins and staff, he realized what an enormous undertaking it was to prepare for that meeting, their efforts were appreciated. Council Member Whelan also thanked staff for their preparation and explaining everything. Mayor Dial announced that he, Mr. Perkins, and Mr. Davenport would be meeting with Fulton County and Fairburn on Thursday to discuss sewer capacity. Discussions would consist of selling our capacity back to Fairburn, the long-term plan with Fulton County, our capacity and the plan and cost regarding the expansion of the Camp Creek facility. Ms. Beach explained that the Town was already paying for the expansion. Mayor Dial asked that Ms. Beach relay all information to Council as soon as possible. Mayor Dial announced that there would be a Special Called meeting on Thursday, March 28th at 6:00 p.m. P a g e 22 | 23 XIV. EXECUTIVE SESSION XV. ADJOURNMENT A motion was made to adjourn. Motion was made by Council Member Campbell. Voting Yea: Council Member Furr, Council Member Hunter, Council Member Whelan. The meeting adjourned at 1:33 p.m. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk P a g e 23 | 23