Town Council Meeting - Revised

TYRONE TOWN COUNCIL MEETING MINUTES September 07, 2023 at 7:00 PM Eric Dial, Mayor Gloria Furr, Mayor Pro Tem, Post 4 Linda Howard, Post 1 Brandon Perkins, Town Manager Melissa Hill, Post 2 Dee Baker, Town Clerk Billy Campbell, Post 3 Dennis Davenport, Town Attorney Also present: Krista McClenny, Recreation Assistant Patty Newland, Library Supervisor Sandy Beach, Finance / HR Manager Anthony Koranda, Officer I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda with the change to remove item number 2 and to pull item number 5 for further discussion. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. VI. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approval of Council minutes from August 15, 2023, at 5:00 p.m., August 17th at 6:30 p.m., and August 17th, at 7:00 p.m. 2. Approval of the Action Wrestling Show contract on October 6, 2023 at Shamrock Park. 3. Approval of the Atlanta Stage and Audio contact for Founders Day. 4. Approval of the Bulldog Golf Carts contract for the Founders Day celebration. 5. Approval of the “Jamie Pelfrey Band” contact for the Founders Day celebration. Page 1 of 8  6. Approval of the contract for Jamie Pelfrey to run sound for all bands for the October 7th Founders Day event. He will run sound for the following: “The Jamie Pelfrey Band”, “The Band Rongo and Friends”, and “The Block Party Band”. 7. Approval of the Ken Scott contract for the Founders Day celebration. A motion was made to approve the consent agenda. Motion made by Council Member Howard, Seconded by Council Member Campbell. Voting Yea: Council Member Hill, Council Member Furr. VII. PRESENTATIONS 8. Employee Anniversary Recognitions: Dee Baker (20), Eric DeLoose (20), Scott Langford (5), Galilla Mulugeta (5) Mr. Perkins shared that he was proud to recognize employees for their work anniversaries. He added that two were at 5 years, and two were at 20 years. He began with Library Assistant Galilla Mulugeta (not in attendance) with her 5 years of service that began on September 11, 2018. Next, Mr. Scott Langford the Town Engineer and Public Works Director was recognized for his 5 years of service. Mr. Perkins joked that Mr. Langford began under the assumption that he would not be dealing with sewer or dam issues. He thanked him and added that he was proud and could not say enough about his service to the Town. He then recognized the Town Clerk, Dee Baker for her 20 years of service. He shared that she began as the Permit Clerk and that her titles and duties have changed throughout the years. As a former Mayor coined, our “Director of First Impressions,” and added that she was our cheerleader. He then presented Lieutenant Eric DeLoose with his 20 years of service plaque. Mr. Perkins shared that showing appreciation for Lt DeLoose was special. Mr. Perkins stated that he (himself) was a young Corporal at the time that Lt DeLoose was hired and they spent at least 6 weeks in a patrol car together for training. He added that it was an honor to see him progress in his career and also for the improvements he had made to the department. Lt. DeLoose had led the traffic unit and accident investigations and also served as Interim Chief for a short time. Mr. Perkins stated that he had served the Town well and was very loyal, he was proud and grateful for his service. Mayor Dial added that all Town employees were wonderful and that he and Council were very proud. 9. Recognition of Aura Carroll's Community Development internship through the FCBOE Work-Based Learning Program. Phillip Trocquet Mr. Trocquet informed everyone that the Town participated in the Fayette County School Work-Based Learning program. He added that over time there had been several students interning for the Town. He introduced Ms. Aura Carroll from White Water High School and added that she interned for the Town over the summer. He shared that Ms. Carroll worked on elements for the Town’s Comprehensive Plan within the Community Development department. Page 2 of 8 Council Meeting September 7, 2023  He added that she did an excellent job utilizing the computer-aided design (CAD) software program. Ms. Carroll thanked Mr. Trocquet and the Town for her recognition and introduced her mother who was an employee of the Fayette County School system. VIII. PUBLIC HEARINGS IX. OLD BUSINESS X. NEW BUSINESS 10. Approval of the Bulldog Golf Carts contract for the Founders Day celebration. Mr. Perkins informed Council that the contract was for the use of golf carts for our Founders Day celebration and that our legal team had made edits to the contract. He believed that Bulldog would accept the edits, however, they had not contacted the Town prior to the meeting. A motion was made to approve the contract with Bulldog Golf Carts contingent upon the acceptance of the changes made by the legal staff in the amount of 625.00. Motion made by Council Member Campbell, Seconded by Council Member Furr. Voting Yea: Council Member Howard, Council Member Hill. 10 b. Consideration to award the 2024 Laurelwood Road Connector Multi-Use Path professional services (PW-2024-06) to Keck and Wood. Scott Langford - Public Works Director & Town Engineer. Mr. Langford shared that as part of the recent Fayette County, citizen-approved 2023 SPLOST referendum, one of the Town's projects was the Laurelwood Road multiuse cart path connection. Tonight’s item would include professional services for design, bid, and construction administration services and surveying and utility coordination services along with land acquisition documents as necessary. He stated that the Design Services were a lump sum of $23,700, while the Bid and Construction Administration Services were hourly rates not to exceed $15,800. The total for the services was a maximum of $39,500. Council Member Campbell inquired about land acquisition. Mr. Langford shared that a small amount may be required. The entire connection was only 600 ft. Council Member Campbell asked if there would be a crosswalk. Mr. Langford stated that there would be, along with a flashing beacon. Council Member Furr asked if the path would be placed along the entire paved portion of Laurelwood. Mr. Langford stated that Laurelwood would be a share-the-road portion and the path would only be a small portion at the beginning of the road. Council Member Campbell asked if the path would be in the right- of-way. Mr. Langford stated that it would. Council Member Howard began a discussion regarding the dirt portion of Laurelwood Road. She asked if it would ever be paved, we need to find out what the residents think. Page 3 of 8 Council Meeting September 7, 2023  Mr. Langford stated that he told a resident that if they wanted it paved, they could speak during public comments at a Council meeting. Mr. Perkins shared that to pave that road, it would take additional funding, time, and for all residents on that portion and Council to agree. A motion was made to authorize Mayor Dial to execute and award the contract with Keck and Wood for a total fee of $39,500 to perform the professional services on the 2024 Laurelwood Road Connector Multi-Use Path project PW-2024-06. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. 12. Consideration to award the 2024 Tullamore-Greencastle Connector Multi-Use Path professional services (PW-2024-07) to Keck and Wood. Scott Langford, Public Works Director & Town Engineer Mr. Langford shared that the connection for the cart paths was from Tullamore to Greencastle. He added that as part of the approved 2023 SPLOST projects, the Town was moving forward with the professional services for the 2024 Tullamore-Greencastle Connector Multi-Use Path. The professional services included Design, Bid, and Construction Administration services. As part of the Design process, the services would include surveying and utility coordination services along with land acquisition documents as necessary. The Design Services was a lump sum of $28,700 while the Bid and Construction Administration Services have hourly rates not to exceed $15,800. The total for the services was a maximum of $44,500. Mr. Langford shared that the path would exit from the Tullamore subdivision and travel down Dogwood Trail a way to give a better line of sight, then connect to Greencastle Road. The crossing would also have a flashing beacon. Mr. Perkins added that citizens from Maple Shade had requested downtown connectivity for years, this would allow them to connect. It would also allow connectivity into Peachtree City. The connection would come from Market Hill, into Maple Shade, then Peachtree City. Council Member Campbell brought to everyone’s attention that the crossing would also assist with motorists stopping at Greencastle and Dogwood, there were three schools in that area. Mr. Langford explained that the connection would essentially connect Brooks Drive to East Crestwood, into downtown. He added that on the next agenda would be the design for the East Crestwood path. A motion was made to authorize Mayor Dial to execute and award the contract with Keck and Wood for a total fee of $44,500 to perform the professional services on the 2024 Tullamore-Greencastle Connector Multi-Use Path project PW-2024-07. Motion made by Council Member Campbell, Seconded by Council Member Howard. Voting Yea: Council Member Hill, Council Member Furr. Page 4 of 8 Council Meeting September 7, 2023  13. Consideration to award the 2024 Sandy Creek High School Multi-Use Path professional services (PW-2024-08) to Keck and Wood. Scott Langford, Public Works Director & Town Engineer Mr. Langford stated that the final multiuse cart path connector of the evening was from the Senoia Road/Swanson Road intersection to Senoia Road/Powers Way. The path would then turn onto Powers Way crossing the railroad tracks on the Hobgood property and onto the east side of Sandy Creek High School. As part of the approved 2023 SPLOST projects, the Town was moving forward with professional services for the 2024 Sandy Creek High School Multi-Use Path. The professional services would include Design, Bid, and Construction Administration services. As part of the Design process, the services would also include surveying, utility coordination, school coordination, and railroad coordination services along with land acquisition documents as necessary. The Design Services were a lump sum of $102,000 while the Bid and Construction Administration Services were hourly rates not to exceed $43,400. The total for the services was a maximum of $145,400. Mr. Langford stated that the path was long. It would begin where Swanson Road met Senoia Road, then to Powers Court, cross the railroad, and end in the Sandy Creek High School parking lot. There would be coordination with multiple property owners for land acquisition. Council Member Campbell inquired about the land acquisition in the Powers Court business park. Mr. Langford stated that the Town owned the right-of-way, however, moving toward the railroad spur crossing, there would be a need for land acquisition, along with the Fayette County School System property. Mayor Dial asked when could students utilize the path. Mr. Langford explained that it was a large project with a lot of variables. It would take years. He added that SPLOST funding would need to come in regularly, the Town needed to coordinate with CSX Railway, and there was also needed land acquisition. He anticipated an approximate completion date of 2026/2027. He stated that most of the project would depend on the accumulation of SPLOST funding along with the economy. Council Member Campbell mentioned the possible need for lighting. Mr. Langford stated that the consideration of lighting would be based on available funding, eventually, lighting would be wise. He added that there was not a lot of lighting on the Peachtree City trails. Mr. Perkins stated that it would be up to the parents, the same as handing over the car keys, they need to accept that there would be risks. He added that golf carts had headlights. Certain areas would need to be lit. Mr. Perkins reminded Council that the lighting at the newly constructed Pickleball courts totaled over $100,000, and lighting was expensive. Council could decide on how they wanted to proceed. Council Member Hill stated that solar lighting could be added at a later date. A motion was made to authorize Mayor Dial to execute and award the contract with Keck and Wood for a total fee of $145,000 to perform the professional services on the 2024 Sandy Creek High School Multi-Use Path project PW-2024-08. Motion made by Council Member Hill, Seconded by Council Member Howard. Voting Yea: Council Member Campbell, Council Member Furr. Page 5 of 8 Council Meeting September 7, 2023  14. Consideration to award professional design services for the 2024 Adams Lake Dam Improvements project PW-2024-10 and the 2024 Handley Park Dam Improvements project PW-2024-12 to Schnabel Engineering. Mr. Langford explained that as part of the approved SPLOST 2023 projects, the Town was moving forward with the professional services for the 2024 Adams Lake Dam (Maple Shade subdivision) Improvements project PW-2024-10 and the 2024 Handley Park Dam Improvements project PW-2024-12. The professional services included preliminary engineering evaluation and surveying services. As part of the services, a hydrologic and hydraulic analysis would be conducted. The information would then be used to establish the scope of work required for each dam so that engineering design services could be accurately estimated and procured. The professional services were a lump sum of $34,500 for Adams Lake Dam and $18,000 for Handley Park Dam. He added that Shamrock Park Dam’s work on another project had already accomplished some of this work; therefore, we would finish the work with that company and not as part of that contract. Mr. Langford stated that the Adams Lake Dam was a Category II dam which according to the volume of water and height, the potential for loss of life did not exist, unlike the Pendleton Dam which was a Category I dam. He added that the hydrology study would not need to be performed on the Adams Lake dam due to the same engineer who designed and built the dam would be inspecting it. Once the study was performed on both dams, staff would return to Council with more details on needed improvements. Mr. Langford noted that there was also a proposal for the Shamrock Dam with a separate consulting firm. A motion was made to authorize Mayor Dial to execute and award the preliminary engineering services contract to Schnabel Engineering for the 2024 Adams Lake Dam Project PW-2024-10 and for the 2024 Handley Park Dam Improvements Project PW- 2024-12 for a total fee of $52,500. Motion made by Council Member Furr, Seconded by Council Member Campbell. Voting Yea: Council Member Howard, Council Member Hill. 15. Consideration to approve the Right-of-way plans and authorize Legal Counsel to proceed with Land Acquisition for project PW-2021-13-04 Palmetto/Arrowood/Spencer Roundabout. Mr. Langford stated that the Roundabout (RAB) was part of the 2017 SPLOST project list. The design was 90% complete and the project was ready to start the land acquisition phase. The total land acquisitions were: ROW = 1.628 acres, Construction & Maintenance = 0.326 acres, Construction of Slopes (temporary) = 0.560 acres, and Driveways (temporary) = 0.074 acres. There were 22 land areas owned by 6 individual property owners. He added that the temporary acquisitions were to allow the maintenance crew easier access throughout the project. Page 6 of 8 Council Meeting September 7, 2023  A motion was made to approve the right-of-way plans for PW-2021-13-04 Palmetto/Arrowood/Spencer Roundabout and to authorize Legal Counsel to proceed with land acquisition. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. 16. Consideration to Award Task Order 9: 2024 Asphalt Resurfacing. Project No: PW- 2024-01 of the 2021 Transportation Engineering Services project to POND, Inc. Scott Langford - Public Works Director & Town Engineer Mr. Langford shared that the project would place a top coat on Foxford Run, and resurface Laurelwood Road, Laurel Lake, Ridge Road, and Strawberry Lane. He added that the funding would be taken from the General Fund and the GDOT LMIG Fund. The Town’s portion of LMIG would be 30% and the County would pay 70%. A motion was made to award Task Order 9: 2024 Asphalt Resurfacing Project PW-2024- 01 to POND, Inc. for a fee not to exceed $74,851.75. Motion made by Council Member Campbell, Seconded by Council Member Hill. Voting Yea: Council Member Howard, Council Member Furr. Council Member Furr reminded Mr. Langford to remove the crosswalk on Laurelwood Road. XI. PUBLIC COMMENTS: The second public comment period is for any issue. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The Council or staff may respond at a later date. XII. STAFF COMMENTS Mr. Trocquet followed up on the concern regarding the accessory structure located at 808 Senoia Road. He stated that it was properly permitted and that they did receive approval from Fayette County Environmental Health. It was permitted as an accessory structure with space for storage and an office. Mr. Langford gave a shout-out to the public works staff. He shared that they were working very hard on the clearing of the 969 Senoia Road property. He thanked Mr. Perkins for ordering an AMWaste dumpster. He added that the public works crew would also be in charge of the demolition, which would save the Town money. They were waiting for the asbestos report to come back. XIII. COUNCIL COMMENTS Council Member Furr thanked the AAbby Group for weed-eating the ditch in her neighborhood, there was a great need for it. Council Member Howard invited everyone to the Museum on Sunday, from 2:00 p.m. to 4:00 p.m. for a 9/11 Celebration with large trucks, food trucks, and ice cream. Page 7 of 8 Council Meeting September 7, 2023  Council Member Campbell gave a shout-out to Ms. Owens, and Ms. McClenny for their participation in all of the DDA’s First Friday events. The last one was held last Friday and was a success. XIV. EXECUTIVE SESSION XV. ADJOURNMENT A motion was made to adjourn. Motion made by Council Member Furr. Voting Yea: Council Member Howard, Council Member Hill, Council Member Campbell. The meeting adjourned at 8:00 p.m. By: Attest: Eric Dial, Mayor Dee Baker, Town Clerk Page 8 of 8 Council Meeting September 7, 2023