Town Council Regular Meeting

Town of Tyrone Special Called Meeting Council Meeting Minutes June 28, 2012 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Police Chief and Interim Town Manager Brandon Perkins Finance/HR Manager Penny Hunter Town Attorney Dennis Davenport Town Clerk Dee Baker Also in attendance: Recreation Events Programmer Jennifer Patton Court Clerk Kathy Bright Senior Library Assistant Patty Newland Call to Order, Invocation and Pledge of Allegiance Mayor Dial called the meeting to order at 6:00 p.m. The invocation was given by Mayor Dial. The invocation was followed by the Pledge of Allegiance. Public Comments: Alan Koth who lives on Natures Path stated that originally Natures Cove subdivision had a median at the entrance with a two-sided sign. He stated since then the median is no longer there and one side of the sign is on one side of the road. His request is to place the other side of the sign on the other side of the road. He added that since the 1990’s the Town has adopted a sign ordinance that requires a permit. He stated that the ordinance states that the sign cannot be on private property. It needs to be on land owned by the Home Owners Association. The subdivision does not have an HOA. I would like to place the sign on right of domain land owned by the Town. Mayor Dial relayed to Mr. Koth that staff will address this issue and contact him. Approval of Agenda Council Member Housley made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 4-0. 1|Page Approval of the Consent Agenda: Approval of Minutes, June 18, 2012 Consideration of approval of the Public Defender’s contract. Kathy Bright, Court Clerk Consideration of approval of the Probation contract. Kathy Bright, Court Clerk Consideration of awarding bid to, By Design Signs and Graphics for Library and Recreation signage. Brandon Perkins, Police Chief, Interim Town Manager Council Member Housley made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 4-0. OLD BUSINESS: NEW BUSINESS: 1. Approval of the FY 2012-13 budget. Brandon Perkins, Police Chief, Interim Town Manager Mr. Perkins presented two versions of the FY 2012-13 budget. One version included a 2.5 % merit raise for Town employees. The second version did not include raises. He reiterated that the budget included the General, Sewer, Sanitation and SPLOST Funds. He added that the General Fund included a Capital Improvement section for Council’s input and also includes all changes Council had requested at the previous budget workshop and public hearing. He stated that the budget maintains the millage rate at 2.89 mills. Our property tax revenue is expected to decrease at least 3% while our LOST is expected to increase $150,000 for the first six months of the calendar year 2013 due to renegotiations Mr. Perkins added that Capital projects and storm water improvements will consume a large portion of Tyrone’s budget for FY 2012-13. He stated that the departments were not asked to reduce their budgets this year, but were asked to maintain the same bottom line as last year to the extent possible. Administration has reduced personal services by transferring 15% of the Finance Manager’s time to the Sanitation fund to recognize actual effort expended for this operation. $60,000 has been budgeted under Capital Improvements for a financial software upgrade. He added that the police department has requested funding for the vacant police position and the purchase of one new patrol car from the general fund. Additional funding was requested under the Federal Drug Fund to purchase two additional patrol cars and equipment. The Administrative position in the police department has been removed and is now located within the Court 2|Page department. This move is based on the fact that Ms. Bright works much more closely with Ms. Spradlin on a day to day basis and making Ms. Bright her supervisor is more prudent. He ended by stating that the Library’s bottom line increased by $5,000 to upgrade the public access computers. Council Member Matthews asked for verification on line item number 33.4100 under Intergovernmental Revenues; State Government Grants. He asked if $84,000 was for the Transportation Enhancement Grant. Ms. Hunter stated yes that money was allocated for the bridge at Shamrock Park, a road project and also the “Gateway” signage. Council Member Furr made a motion to deny any salary increases to Public Safety. Council Member Matthews seconded the motion. Mr. Perkins stated that Public Safety increases were discussed but not included in the budget. Council Member Furr withdrew her motion. Council Member Matthews withdrew his second. Council Member Matthews asked for an update from staff regarding outsourcing the Public Works Department with the exception of two positions. Mr. Perkins stated that he has put in calls and is waiting for them to be returned. We are attempting to fit the scope of the task. Mayor Dial stated that staff is also working with Peachtree City to gain an understanding on the precise specifications required for an RFP or contract for regarding this matter. Ms. Hunter stated that two items for the current year budget needed to be mentioned. Please be aware that depending on what FY the recreation air-conditioning system is completed, there could be a budget amendment to allocate the funds properly. Currently there are funds for the Library and Recreation signs. In the future if funds are needed to complete that project it would be taken out of FY 2012-13. Mayor Dial updated Council on the LOST negotiations and stated that currently the Town could gain more than $150,000. Mediation is scheduled for July 17-19, 2012. Council Member Matthews made a motion to approve the FY 2012-13 budget without a 2.5 % merit increase. Council Member Furr seconded the motion. Motion was approved 3-1 with Council Member Housley in opposition. Public Comments: None. Staff Comments: Attorney Davenport stated that in April, Council gave approval for the resolution to adopt the Fayette County Fire Services Impact Fee Report and authorize transmittal of that document to the Atlanta Regional Commission (ARC) for coordination of regional and state review prior to 3|Page adoption. He stated that the ARC has approved the report and the county requests for Council to adopt a resolution to complete the approval process. This process includes comprehensive plan amendments for updates to the Capital Improvements element and Short-Term Work program for FY 2012- FY 2016. Council Member Matthews made a motion to approve the secondary resolution to adopt the Fayette County Fire Impact Fee report. Council Member Housley seconded the motion. Motion was approved 4-0. Mr. Perkins stated that the Tyrone Concerned Citizens group is seeking approval to use the pavilion and the lawn at Shamrock Park for one day in July, August and September for a Zumba fundraiser. He stated that the tickets would be purchased in advance. Ms. Patton stated that their Zumba classes would not interfere with the Zumba classes being held at the Recreation Center. Council Member Furr made a motion to allow Tyrone Concerned Citizens to use the pavilion and the lawn at Shamrock Park on July 29, 2012 from 12:30 pm to 5:00 pm, August 25, 2012 from 9:30 am to 2:00 pm and on September 29, 2012 from 9:30 am to 2:00 pm. Council Member Housley seconded the motion. Motion was approved 4-0. Mr. Perkins stated that he sent Council a memo regarding a Police Department data conversion for a records management system. He stated that he is seeking approval for an amount not to exceed $4,000 for the data conversion before fall. Council Member Housley made a motion to approve the amount not to exceed $4,000 for the Police Department data conversion. Council Member Howard seconded the motion. Mr. Perkins stated that this money is coming from the Drug Fund account. Council Member Housley amended his motion to approve the amount not to exceed $4,000 from Drug Funds for the Police Department data conversion. Council Member Howard amended her second. Motion was approved 4-0. Council Comments: Council Member Matthews stated that in conjunction with the new Library and Recreation signs soon being erected, he directed staff to research two other Town park signs. Council Member Matthews made a motion to direct staff to research the cost of repairing the signs at Fabon Brown Park and Handley Park. Council Member Howard seconded the motion. Motion was approved 4-0. Executive Session: None. 4|Page Adjournment Council Member Furr made a motion to adjourn. Council Member Matthews seconded the motion. Motion was approved 4-0. Meeting adjourned at 6:34 pm. By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 5|Page