Town Council Regular Meeting

Town of Tyrone Council Meeting Minutes May 2, 2013 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Finance/HR Manager Penny Hunter Town Attorney Dennis Davenport Town Clerk Dee Baker Mayor Dial called the meeting to order at 7:00 p.m. The invocation was given by Mayor Dial. The invocation was followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Matthews made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 4-0. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of Minutes, April 18, 2013 Consideration of approval of sponsorship for the Founder’s Day Road Race. Council Member Furr made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 4-0. PRESENTATIONS/RECOGNITION: Proclamation – “Relay for Life” American Cancer Society PUBLIC HEARING: 1|Page OLD BUSINESS: NEW BUSINESS: 1. Consideration for approval of LMIG sidewalk and storm water bids. Kyle Hood, Town Manger Mr. Hood stated that two sets of bids were sent out for the separate projects. The Town Engineer has verified the authenticity and eligibility of the apparent low bidders. The bids have been certified and they recommend awarding the LMIG sidewalk projects to ISC, Inc. for $34,100 and the Misc. III Drainage project for $89,750 to Steadham Grading. Council Member Matthews made a motion to approve the bid documents as submitted for LMIG sidewalk repairs of $34,100 to ISC, Inc and miscellaneous drainage projects for $89,750 to Steadham Grading. Council Member Howard asked for clarification of the types of sidewalks that are in need of repair. Mr. Hood stated that there are a few areas that are not in ADA (American Disabilities Act) compliance or that are buckling. Council Member Furr seconded the motion. Motion was approved 4-0. 2. Consideration to approve the purchase of time clocks. Kyle Hood, Town Manager Mr. Hood stated that after reviewing options in regards to the installation of time clocks, Paychex is the most prudent. Contingent upon the option that Council selects, information has been provided regarding lease options and purchase options. Mr. Hood stated that there are two varieties for time clocks, one is biometric that scans your fingerprint, the other is the proximity- badge touch clock. Each option can be leased or purchased. Council Member Matthews made a motion to purchase the Paychex series 2000 with fingerprint biometric system for $2,400 and $30 per month maintenance after the 1 st year. Motion dies for lack of a second. Mr. Hood stated that the prices for the biometric systems are $2,400 per unit and the Town would need at least 3 maybe 4 units. He added that service prices for the two different types are the same. A discussion ensued regarding leasing verses purchasing of the units. Council Member Furr suggested that the Library and Recreation Departments share a time clock. Mr. Hood indicated that the two departments have different schedules and keys would need to be redistributed. 2|Page Council Member Housley and Ms. Hunter discussed the differences of an annual return on the two options. The discussion continued regarding the cost differences between lease and purchase. Ms. Hunter stated that in her opinion purchasing the units would be more cost efficient. Council Member Furr made a motion to purchase 3 biometric time clocks at $2,400 per unit from Paychex. Council Member Housley seconded the motion. Motion was approved 4-0. Public Comments Staff Comments Chief Perkins stated that when the new sheriff took office the County redrafted the new Tactical Narcotics Team (TNT) agreement with no change to content. Chief Perkins asked for approval for the Mayor to sign the new agreement in order to execute. Council Member Matthews made a motion to allow Mayor Dial to sign the new TNT agreement with Fayette County Sheriff’s Department. Council Member Howard seconded the motion. Motion was approved 4-0. Chief Perkins stated that the remaining insurance money from Lieutenant DeLoose’s accident last August went into the General Fund and the Federal Drug Fund line items. He informed Council that currently the department is initiating the process to purchase a vehicle for Major Brock from the state contract. His vehicle is a 2006 and has over 100,000 miles. The cost of the vehicle is in the $26,000 range and the equipment for the vehicle will be in the $10,000 price range. The monies will come out of the Federal Drug Fund. Mr. Hood thanked Ms. Baker, Ms. Beach, Ms. Rimi, Mayor Dial, Ms. Hunter and the rest of the staff, their families and the citizens for participating the Town’s Earth Day clean up on April 20th. He also thanked the staff that participated in the County’s Earth Day Festival last Saturday. Mr. Hood recognized Mayor Dial for playing in the Tyrone Soccer Leagues Coaches Game last weekend and was given an MVP award for his efforts. Mr. Hood recognized both Council Member Howard and Council Member Matthews for celebrating Wedding Anniversaries. Mayor Dial stated that Beth Vaughn the Town’s Engineer Technician did an outstanding job on both Earth Day celebrations and thanked staff for their participation. 3|Page Council Comments Council Member Matthews stated that properties located on Palmetto Road and adjoining the Waffle House property is overgrown again. Mr. Hood stated someone has bought part of the Seymour property on Palmetto Road and is optimistic for the future of the property. Council Member Furr requested that Public Works clean up the remaining piles at the back end of Veterans Park near the church. Executive Session Pursuant to O.C.G.A. § 50-14-4 (b) of the Open and Public Meetings Act, Council will meet in Executive Session to discuss pending litigation. Council Member Matthews made a motion to enter into Executive Session to discuss pending litigation. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Furr made a motion to reconvene. Council Member Howard seconded the motion. Motion was approved 4-0. Adjournment Council Member Matthews made a motion to adjourn. Council Member Furr seconded the motion. Meeting adjourned at 7:40 pm. By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 4|Page