Town Council Regular Meeting

Town of Tyrone Council Meeting Minutes August 1, 2013 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Town Clerk Dee Baker Town Attorney Dennis Davenport Mayor Dial called the meeting to order at 7:00 p.m. The Invocation was given by Pastor Scott Smith, of Living Proof Church, followed by the Pledge of Allegiance. Public Comments None. Approval of Agenda Council Member Matthews made a motion to approve the agenda. Council Member Furr seconded the motion. Motion was approved 4-0. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of Minutes July 18, 2013 Consideration of approval of the Pyrotecnico Agreement for 2013 Founders Day fireworks. Kyle Hood, Town Manager Council Member Furr made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 4-0. 1|Page PRESENTATIONS/RECOGNITION: Proclamation: “Fayette’s Biggest Food Drive”, Eric Dial, Mayor Fayette County Commissioner David Barlow explained that he and Arwen Mullikin were part of a volunteer team traveling to Adairsville after the tornado with two trucks full of supplies. He stated that the city did not qualify for FEMA (Federal Emergency Management Agency) assistance. He and Ms. Mullikin decided why wait until there is a tornado, let’s meet the needs of the Fayette County now. Along with Commissioner Barlow and Ms. Mullikin; in attendance were, Fayette County Chamber of Commerce President, Virginia Gibbs, Mr. Richard Overholt and President of the Fayette County Bar Association, Mr. James Clifton. Mayor Dial thanked them for their service. The “Fayette County’s Biggest Food Drive” will be held on September 4, 2013 at the Gazebo in Fayetteville from 9 am to 2 pm. Among the items needed are baked beans/pork n beans, cereal, rice, canned spaghetti sauce, toilet paper and laundry detergent. For more information please visit www.fayettefooddrive.info. PUBLIC HEARING: 1. Consideration of Text Amendment T 2013-11 to allow Catalog Mail Order Stores as a permitted use under Section 5-14 Downtown Commercial District. Kyle Hood, Town Manager Mr. Hood presented the item and stated that Steven Andrews applied for a Text Amendment to the zoning ordinance, article V, section 5-14 A. He is asking for the allowance of Catalog Mail Order stores as a permitted use in the C1 downtown commercial zoning district. Mayor Dial opened the public hearing for anyone that wished to speak in favor of the Text Amendment. Steve Andrews stated that as an example, if you have a business that is doing a million dollars a year, with a retail store front, you will have a lot of cars coming in and out. If a company has a million dollar business on line, you will not have the same traffic. This business would bring in money from around the world and not use as many resources from the town. They would use the same delivery trucks, however less traffic. Council Member Housley asked the name of the company. Mr. Andrews stated that it is Knife Kits.com. They specialize in tactical gear and knife supplies. Mayor Dial asked if anyone wished to speak in opposition of the Text Amendment. No one spoke in opposition. Mr. Hood stated that the Planning Commission voted in favor of the request on July 25, 2013 and recommend Council’s approval. Council Member Housley made a motion to approve the text amendment to allow Catalog Mail Order Stores as a permitted use under Section 5-14 Downtown Commercial District. Council Member Howard seconded the motion. Motion was approved 4-0. 2|Page OLD BUSINESS: 1. Consideration of an Amendment to the project list (Exhibit A) for the 2013 S.P.L.O.S.T Resolution. Kyle Hood, Town Manager Mr. Hood spoke regarding the Amendment. He stated that the S.P.L.O.S.T Resolution was approved a couple of meetings ago. Fayette County officials are finding it difficult to create a list of projects for the upcoming S.P.L.O.S.T referendum that will expend the money that would be allocated due to our current L.O.S.T. services formula. Rather than spend the extra money, the County offered each municipality to take the additional monies. The Town would need to amend our previous project list to absorb the additional funds. He added that the Town will receive an additional $600,000 during the S.P.L.O.S.T period. He stated that he recommends that Council approve the amendment to Exhibit A as submitted. Additions within your packets are details of stormwater structures and pipe particulars. Mayor Dial stated that the County Commissioners pledged to the citizens that if this S.P.L.O.S.T was approved, only the projects on their list would be funded. The estimates for the projects came back less than anticipated. Instead of finding other projects the Commission is asking cities, “What other projects do you have that need completing”. Council Member Howard reiterated that this is only if the S.P.L.O.S.T referendum is passed. Mr. Hood stated that, in particularly tonight, Council would be amending the previously approved list, all contingent on the referendum passing. These projects should be completed in years to come through S.P.L.O.S.T or other resources. Council member Furr made a motion to approve the Amendment to the project list (Exhibit A) for the 2013 S.P.L.O.S.T Resolution. Council member Howard seconded the motion. Motion was approved 4-0. NEW BUSINESS: 2. Discussion regarding the 2013-2014 Millage Rate. Kyle Hood, Town Manager Mr. Hood stated that we just received information from the Tax Commissioner this week for this year’s tax digest and setting the 2013 millage rate. The advice given is to decide which route the Town would like to take so we can properly advertise. The Tax Commissioner will take our information to the Department of Revenue at the beginning of next month. We need to have a called meeting in advance of the deadline due to the advertising deadline. He stated that there are two separate numbers for the 2013 millage rate. The first is to maintain the previous rate at 2.889 mils. The alternative is less than the rollback at 2.925 mills. The evaluation for the Town digest again has been reduced and we are subject to bring in fewer dollars in revenue. If the Town maintained the 2.889 mills, for the fourth consecutive year, we would see fewer dollars than in previous years. This total would be $280,000 in the four year period. If we approve the 2.95 mills, it would net $2,500 more than last year and halt the trend of receiving fewer tax dollars 3|Page allotted to the Town. If we continue to maintain our millage rate every year and we are bringing in fewer dollars, we would need to supplement our general fund to maintain our 12 months in reserves and we will eventually have to cut services. Mayor Dial asked Mr. Hood, what would the cost be to each citizen if we were to rollback from 2.889 mills to 2.95 mills. Mr. Hood stated that it would be less than 50 cents per person. Mr. Hood thanked Ms. Beach and Ms. Baker for helping with the preparation of this item for tonight’s meeting. Mayor Dial reminded everyone that Council is not approving the rate tonight. They are proposing a rate to advertise. Mr. Hood stated that for six consecutive years we have been in the same trend. The Town has shown decreasing revenue. He also reassured Council that the Town is in no position to worry about not paying our bills at 2.889 mills. It is a matter of reversing a trend and not digging into our reserves for balancing purposes. Council Member Matthews made a motion to maintain the millage rate at 2.889 for advertising purposes. Council Member Furr seconded the motion. Motion was approved 4-0. 3. Consideration of approval of the Fayette County Recreation Facility and Program Intergovernmental Agreement. Kyle Hood, Town Manager Mr. Hood informed the Council that yearly, the surrounding cities enter into an agreement with Fayette County for recreational facilities and programs. This agreement is to update what we currently have on file, and to continue our quarterly installments from Fayette County to assist with our programing. Council Member Housley made a motion to approve the agreement as submitted and authorize Mayor Dial to execute on behalf of the Town to be transmitted to the County for the same. Council Member Matthews seconded the motion. Motion was approved 4-0. 4. Consideration of the renewal of Fulton Communications Service Agreement for the Police and Court Departments. Kathy Bright, Court Clerk Ms. Bright stated that this is a renewal of our service contract. There has been no change in services or cost. Council Member Matthews made a motion to renew the agreement with Fulton Communications for services and authorize Mayor Dial execute. Council Member Furr seconded the motion. Motion was approved 4-0. 4|Page Public Comments David Nebergall, who lives at 100 Meadowood Lane, stated that the side walk and multi-use cart path on Senoia Road north and south of Crestwood Road is cracking and is overgrown. He requested that the area be “spruced up”. Staff Comments Town Clerk, Dee Baker, stated that this is an election year and that she has had several conversations with Fayette County’s Board of Election’s Department Head, Tom Sawyer regarding early voting in Tyrone. In the past, a former Council Member made a request to the Election’s office that the Town offer a space where citizens could utilize early voting. This was not a requirement of the Town. She added that due to the re-location of another department to the Town Hall building, the former space used for early voting is no longer available. The council chambers is a possibility for the weeks of October 21 st and 28th, however there is no internet connection. Mr. Sawyer mentioned that he could bring his IT person to hook up the internet from the Public Works area. They are also aware that there is a Planning Commission meeting scheduled for the 24th, and said that should not be an issue. She stated that the Library staff is willing to accommodate Fayette County on Election Day to have regular voting on November 5th. She indicated that if Council agreed on the plan to have early voting in the Council Chambers for two weeks in October she would move forward. Council Member Matthews made a motion to use council chambers for the weeks of October 21 st and the 28th for early voting. Council Member Howard seconded the motion. Motion was approved 4-0. Mr. Hood gave an update to the Local Maintenance and Improvement Grant (L.M.I.G). Most of the sidewalk projects have been completed and are well under budget. We are now seeking other sidewalks with “trip” hazards that could go under the same project. Mr. Hood stated that the miscellaneous stormwater projects have had several rain delays. He stated that the pump station on Hwy 74 and Jenkins Road is complete and is awaiting a final inspection from Peachtree City Water and Sewer Authority (WASA). Mr. Hood stated that Mr. Jaeger, informed him that the Redwine pond project should begin in 2-3 weeks and he is waiting on the executed contracts. Mr. Hood informed Council that the Army Corps of Engineers has approved the TE projects for the gateway signage on Hwy 74 and the pedestrian bridge at Shamrock Park. Bid packages should be executed next month. Mr. Hood stated that the Finance Director applications have been narrowed down to the top four or five and we will schedule meetings with them; and we should have a candidate by the first meeting in September. Mr. Hood informed Council that he and Chief Perkins met with the Postmaster regarding similar road names and numbering issues that Fayette County informed us of. Council should be receiving a memo regarding alternatives within two weeks. 5|Page Mr. Hood relayed to Council that in conjunction with Coweta Fayette EMC, the Town sponsored a Community Economic Development Orientation Program (CEDOP) meeting in February. There will be a follow-up meeting held at the Tyrone Depot on August 29th from 1:00 pm – 4:00 pm Council is invited. Council Comments Council Member Furr stated that the bushes on the corner of Briarwood Road and Laurelwood Road are hindering motorists’ sight. The owner will cut back and two weeks later they will be a hindrance again. Chief Perkins stated that he sent the home owner a letter last year, and the bushes are in the Town’s right of way. Council Member Howard informed Council that she, a Brentwood Road resident, Chief Perkins, the Town Engineer and Mr. Hood met regarding the intersection at the First Baptist Church on Arrowood Road and Brentwood Road. During school hours there is usually confusion regarding the entrance to the church and Brentwood Road and the possibility of an accident. This is being reviewed prior to the paving of Brentwood Road. Executive Session Pursuant to O.C.G.A. § 50-14-4 (b) of the Open and Public Meetings Act, Council will meet in Executive Session to review the July 18, 2013 Executive Meeting minutes. Council Member Howard made a motion to enter into Executive Session to review the July 18, 2013 Executive Session Minutes. Council Member Housley seconded the motion. Motion was approved 4-0. Council Member Matthews made a motion to reconvene. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Matthews made a motion to approve the Executive Session minutes from July 18, 2013. Council Member Howard seconded the motion. Motion was approved 4-0. Adjournment Council Member Furr made a motion to adjourn. Council Member Howard 4-0 The meeting adjourned at 7:45 pm By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 6|Page