Town Council Regular Meeting

Town of Tyrone Council Meeting Minutes June 19, 2014 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Town Attorney Patrick Stough Town Clerk Dee Baker was absent. Mayor Dial called the meeting to order at 7:00 p.m. Mayor Dial gave the Invocation followed by the Pledge of Allegiance. Public Comments Tyrone resident and Fayette County Commissioner, David Barlow, briefed the Mayor and Council on the progress of the Fayette Visioning Initiative. He offered suggestions about ways to bridge connections and similarities between the aging Baby Boomers and the Millennial generation. Approval of Agenda Council Member Furr made a motion to approve the agenda as submitted. Council Member Matthews seconded the motion. Motion was approved 4-0. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Council Member Housley made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 4-0. Approval of Minutes May 27, 2014 Approval of Minutes June 5, 2014 Consideration of approval for the FY 14 Audit Services Agreement with Rushton & Co. Sandy Beach, Finance Manager. PRESENTATIONS/RECOGNITION: 1|Page PUBLIC HEARING: OLD BUSINESS: NEW BUSINESS: 1. Consideration of the increased sewer billing fees that Fayette County charges to the various municipalities. Kyle Hood, Town Manager Mr. Hood provide Mayor and Council a copy of the documents submitted for Town review, including the meeting minutes of the Board of Commissioner, when a report analysis was provided to support an increase of $.62 per account per month for the collection of sewerage bills by Fayette County Water beginning on July 1, 2014. Mr. Hood recommended that the Town Sewerage Fund absorb the additional costs, but suggests that after a six-month review, the Town should consider increasing the fees to the customers. A motion to accept the increase and review the Sewer Fund in six months was made by Councilman Housley. Councilman Matthews seconded the motion. Motion passes 4-0. 2. Consideration of City of Fairburn’s request for notification waiver. Kyle Hood, Town Manager Mr. Hood brings the Mayor and Council up to speed on the intentions of the City of Fairburn, and their interest in requesting additional sewer treatment capacity from Fulton County. Per the contract between City of Fairburn and Town of Tyrone; City of Fairburn must notify the Town 90 days prior to contacting Fulton County, due in part, to the Town’s ability to do the same. City of Fairburn requests the Town waive this requirement so that a formal request can be submitted in the near future. Mr. Hood recommends that the Town waive the notification requirement effect July 1, 2014, with an expiration date of December 31, 2014. Councilman Matthews makes a motion to approve the recommendation. Councilwoman Furr seconds the motion. Motion c passes 4-0. 3. Consideration of an Intergovernmental Agreement on the Fayette County Development Authority. Kyle Hood, Town Manager Mr. Hood addresses the composition of the board members of the Fayette County Development Authority (FCDA), and how with the now-defunct Peachtree City Development Authority being named as a component organization; it has been asked of each member government to execute a new agreement naming Fayette County, City of Fayetteville, City of Peachtree City, Town of Tyrone and the Peachtree City Airport Authority as appointing agencies for board members. Mr. Hood reiterates that the Town’s relationship to the FCDA will not be effected, and recommends approving the agreement as submitted. Councilwoman Furr makes a motion to approve the agreement. Councilman Matthews seconds the motion. Motion passes 4-0. 4. Consideration of approval of the FY 15 Budget. Kyle Hood, Town Manager Mr. Hood certifies that all required activities for amending and approving the Town’s fiscal year budget have been concluded and all the officials, staff and citizens that participated should be applauded for the resulting budget document. Mr. Hood suggests that the approval process should be done in two steps – the first to approve the non-capital departmental operations, and then the Capital Improvement document. Mr. Hood recommends that Mayor and Council adopt a non-capital, operational budget for fiscal year 2|Page beginning July1, 2014 in an amount not to exceed $3,106,233. Councilman Housley makes a motion to approve. Councilman Matthews seconds the motion. Motion passes 4-0. Mayor Dial leads a discussion of the five-year Capital Improvement Plan; and Mr. Hood confirms that no changes have been made to the document since the last meeting when the suggested funding year for a few projects were amended based on Council comments. Councilwoman Howard asks about the sewer expansion monies and the years funding is allocated. Mr. Hood suggests that the Town needs at least the first year to plan and prepare for full consideration of a system expansion; and that the Sewer Fund can be used to pay for legal and engineering costs in FY 15, as opposed to capital monies. Councilwoman Furr questions the project costs, as she remembers the figure from Peachtree City Water and Sewer Authority being twice, or three times, the supplied costs. Mayor Dial and Mr. Hood recall the Retreat presentation of $1.5MM. A motion to approve the five-year capital planning document is made by Councilman Matthews. Councilman Housley seconds the motion. Motion passes 3-1, Councilwoman Furr in opposition. Public Comments Pip Nelson, speaks on behalf of Lake Windsong, pleading for further consideration of paths that will connect downtown Tyrone to the Jenkins Road school complex, as an alternative to getting her kid’s Drivers Licenses. Steven Kagey, also of Lake Windson, reiterates the support for golf cart paths, but more specifically ones that will connect Tyrone with Peachtree City through Maple Shade subdivision. Jill Fair states that she and her husband are from DeKalb and Coweta Counties; and that one of the selling points for their moving here was the promise of cart paths in and around Town. Kevin Gooding commends the Mayor and Council on the budget approval, and shares his appreciation for staff work on engagement of citizens during the process. David Barlow updates Mayor and Council on the construction progress of Fire Station 3 at the corner of Highway 74 and Jenkins Road. He says it has awesome amenities and has attracted the interest of neighboring departments. Thomas Ohlmier requests more information on the plan for where paths will go now that monies have been approved for their construction. Mayor Dial suggests that it is too early in the process to try and give full information, but that there will be opportunities for additional community dialogue and information releases as the Town moves through the planning process. Staff Comments Council Comments Mayor Dial shares his excitement of a meeting that was held between Town Officials and the business owners in Market Hill Business Park. There will be information brought to Council in July for a joint project to give road access, through a curb cut, from Highway 74 onto Market Road. The association of owners has raised funds to apply, through the Town, for Georgia Department of Transportation approval. Planning Commissioner Judy Jefferson asks if the Owners Association will pay the Town, or GDOT directly. Mr. Hood states that it is his hope to only be involved administratively. 3|Page Executive Session Adjournment Council Member Housley made a motion to adjourn at 7:41. Motion was approved 4-0. By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 4|Page