Town Council Regular Meeting

Town of Tyrone Council Meeting Minutes August 7, 2014 Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Finance Manager Sandy Beach Town Clerk Dee Baker Town Attorney Dennis Davenport Mayor Dial called the meeting to order at 7:00 p.m. The Invocation was given by Mayor Dial, followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Housley made a motion to approve the agenda, with the change to strike number three under new business. Council Member Howard seconded the motion. Motion was approved 3-0. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of Minutes, July 17, 2014 Consideration on the use of Shamrock Park for Tyrone’s First Baptist Church’s annual Fall Festival on October 31, 2014. Kyle Hood, Town Manager Council Member Furr made a motion to approve the consent agenda. Council Member Matthews seconded the motion. Motion was approved 4-0. PRESENTATIONS/RECOGNITION: PUBLIC HEARING: 1|Page OLD BUSINESS: NEW BUSINESS: 1. Consideration and action on the use of Shamrock Park to host Super Saturday for the Sandy Creek Patriot’s football team. Shelley Langston, Sandy Creek Touchdown Club Mr. Chip Walker, Sandy Creek’s Football Coach thanked Council for considering this item. He stated that this is the second annual non-profit fundraiser for the football team at Shamrock Park. He asked that all fees be waived. He ended by stating that the event would be held on Saturday, August 16th from 8:00 am to 3:00 pm. Council Member Furr made a motion to waive the fees for the use of Shamrock Park to host Super Saturday for the Sandy Creek Patriot’s football team. Council Member Housley seconded the motion. Motion was approved 4-0. Council member Housley made a motion to waive the banner and $100 refundable deposit fee. Council Member Howard seconded the motion. Motion was approved 4-0. 2. Consideration for hosting Fayette County Earth Day 2015 at Shamrock Park. Kyle Hood, Town Manager Mr. Hood briefed Council and stated that each year, the Fayette County Earth Day celebration location has bounced back and forth from Fayetteville and Peachtree City. Beth Vaughn and The Earth Day Committee have asked the Town if we would be willing to host the 2015 Earth Day Celebration. He stated that he made sure that it did not conflict with any other Shamrock Park event on that particular day. Mr. Hood added that the financial impact would be mostly in-kind services and staff time. Our Earth Day Committee does have its own budget, any further cost such as public safety and supplies and goods would be funded through that line item. Council Member Howard asked for clarity on payment for public safety. Mr. Hood stated that if there was a need for additional off duty presence of an officer that would be funneled through us. Council Member Howard made a motion to authorize Mr. Hood to accept the request for Tyrone to host the 2015 Earth Day event. Council Member Housley seconded the motion. Motion was approved 4-0. 3. Consideration of Republic Service contract extension. Kyle Hood, Town Manager. Mr. Hood stated that although this item has been stuck, Ms. Monica Mosely shared that Republic Service has acquired new corporate leadership and they wish to have their say on the proposal. What has been submitted is not current and will be brought back soon. Public Comments 2|Page Staff Comments Ms. Baker asked Council for direction regarding the continuation of retaining cassette tapes for Council meetings. She stated that cassettes and recorders are becoming obsolete. Discussion ensued; Mr. Davenport stated that the official record of minutes is the Council approved hard copy. Council Member Housley made a motion to cease the policy of retaining cassette tapes for the recorded record after minutes are approved. Council Member Howard seconded the motion. Motion was approved 4-0. Mr. Hood advised every one of the forthcoming millage rate public hearings. The first public hearing will be held on Thursday, August 14, 2014 at 9:00 am, the second on August 14, 2014 at 6:00 pm, the third on Thursday, August 21, 2014 at 6:00 pm and a final approval on August 21, 2014 at 7:00 pm. Mr. Hood reported that through the assistance of Sandy Beach, Chief Perkins, Renee’ Holt and Dee Baker, disaster relief paperwork was submitted to the Georgia Emergency Management Association from our last two ice storms. We were able to acquire almost $1,600. We appreciate every little bit we get back from Federal and State agencies. Mr. Hood stated that both he and Mayor Dial, along with a group of similar officials from Peachtree City, Fayette County and Fairburn sit on the committee for the development of the master plan for the Highway 74 Corridor. A memorandum of understanding will be brought to Council to further our involvement in the process. The Town will apply as the lead, to the Urban Land Institute Leadership Development Program for technical and administrative assistance, for best practices and funding assistance. This process is to help incentivize existing businesses and land holders to voluntarily comply with the new and more rigorous land development standards. He added that this would assist the businesses that are not able to comply with the similar building facades, setback requirements and vegetation regulations. The owners could apply for the funds to improve the aesthetics of the corridor. The official name of the formed group is, 74 Gateway Coalition. This includes the South Fulton Community Improvement District, City of Fairburn, Fayette County, The Town of Tyrone and Peachtree City. He ended by stating that the administrative and technical side, are currently being housed within the Atlanta Regional Commission. Mayor Dial added that the value is much more than is given credit to. Citizens and government officials have always said what “we don’t want to end up looking like”. To have all four governmental entities on board working together to try and make that not happen is exciting. We all do not want curb cuts, bright lights and neon signs. He invited the public to attend all of the meetings. The meetings are held at the Tyrone Public Library, the next one is on Tuesday, August 26, 2014 at 6:00 pm. Council Comments 3|Page Council Member Matthews stated that the appearance of Highway 74 is looking rough. There was an extreme amount of garbage in the median as you come into Tyrone from Interstate 85. There are tree limbs hanging in the right of ways that have been there since the storm in January. He stated that the Town citizens have shared that they are uncomfortable and do not like the way the Town is looking. He asked for Council’s opinion for direction to correct this on-going problem. The company hired to do the job is not even doing a quarter of what they committed to. Council Member Matthews added that Highway 74 is being cut with large mowers and needs to be bush hogged instead. Council Member Furr stated that she agreed with Council Member Matthews. She stated that she believed they were initially hired to pick up trash, cut bushes and clean the right of ways, not just to cut the grass. Mr. Hood stated that our new Public Works Supervisor, Billy Campbell, has been asking a lot of the same questions through email. He has been meeting with individuals on the side of the road while work is being performed. Part of the company’s sales pitch was that if the Town was dissatisfied with them at any time we had the right to “get rid of them.” It is in their best interest to provide quality service. Mr. Hood shared that Mr. Campbell would be willing to entertain some changes as well. Council Member Furr stated that Mr. Campbell is doing an excellent job, she can see a difference. Mayor Dial encouraged Council to call Mr. Campbell immediately if they see or hear of something that needs attention, let’s be proactive. Mr. Hood stated that TruGreen is well aware that we are second guessing their ability to satisfy our wishes. Council Member Furr asked Mr. Davenport for his opinion. Mr. Davenport stated that it is presumed that satisfactory work would be performed or else the Town would terminate the agreement. Make sure you have a plan B in place before any action is taken. Follow up with Mr. Campbell. Council Member Furr insisted that the bushes be cut back immediately. Mayor Dial maintained that TruGreen is at Mr. Campbell’s mercy and to adhere to everything that is requested of them continuously or the agreement will be terminated, per Mayor and Council. Mr. Hood reiterated that TruGreen vowed that initially, if they had to work nights and weekends to keep up the Town they would. Council Member Furr stated that they are not going any further into the right of way when cutting the grass than Public Works did, that is what we expected from them. Council Member Howard stated that they specifically told us that they would go around telephone poles and spray. Council Member Furr stated that there is a large amount of lumber located at the antique store at Whistle Stop. Mr. Hood stated that staff has sent out several non-compliant letters to businesses and it been met with mixed results. No one has taken ownership of the lumber, we are still trying to get an answer. Everyone at Whistle Stop is aware of the situation. Council Member Furr added that there is a lot of junk behind Junkology’s building. Mayor Dial stated that the Town has made them aware of items in front and on the side of the building. Mr. Hood added that he would contact the Fire Department for the items in the back of the building. Executive Session 4|Page Pursuant to O.C.G.A § 50-14-4 (b) of the Open and Public Meetings Act, Council will meet in Executive Session to review one item of pending litigation. Council Member Furr made a motion to enter into executive session to discuss one item of pending litigation. Council Member Matthews seconded the motion. Motion was approved 4-0. Council Member Howard made a motion to reconvene. Council Member Furr seconded the motion. Motion was approved 4-0. Mayor Dial stated that giving consideration to the potential vicissitudes of future generations and their governmental leaderships, no action was taken in executive session. Adjournment Council Member Furr made a motion to adjourn. Meeting adjourned at 8:00 pm. By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 5|Page