Town Council Regular Meeting

Town of Tyrone Council Special Called Meeting Minutes August 21, 2014 6:00 pm Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Linda Howard Council Member Ken Matthews Council Member Ryan Housley Town Manager Kyle Hood Finance Manager Sandy Beach Town Clerk Dee Baker Town Attorney Dennis Davenport was absent Mayor Dial called the meeting to order at 6:00 p.m. The Invocation was given by Mayor Dial, followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Furr made a motion to approve the agenda. Council Member Matthews seconded the motion. Motion was approved 4-0. CONSENT AGENDA: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. PRESENTATIONS/RECOGNITION: PUBLIC HEARING: Discussion on the millage rate of the Town of Tyrone for fiscal year 2014-2015. Kyle Hood, Town Manager Mayor Dial opened the public hearing for anyone in favor of the item. No one spoke. Mayor Dial opened the public hearing for anyone in opposition. No one spoke. No motion was taken. 1|Page OLD BUSINESS: NEW BUSINESS: Public Comments Staff Comments Mr. Hood stated that at the last meeting he announced that the Town received $1,500 from the Georgia Emergency Management Agency for materials used during the last ice storm. He added that Ms. Beach was delighted when she opened a check for approximately $11,000 from the Federal Emergency Management Agency. The total will not cover all costs however, it certainly helps. Mr. Hood updated Council on the pond maintenance project. He stated that he met Billy Campbell, Public Works Director, at Shamrock Park to discuss a plan to revitalize the pond area to be completed prior to Founder’s Day. He added that they met with several companies during the bidding process over the past few weeks to assess our ponds. He stated that the Town has over 20 ponds that are in need of maintenance. This process will take place over the next couple of years during the cooler months. He stated that he feels comfortable with the plan of action and there is money budgeted for this project. This project at Shamrock Park will take down several limbs and smaller trees around the pond. Mayor Dial inquired about the larger tree toward the middle of the pond. Mr. Hood stated that that tree would need to be taken down by a tree company. Council Member Matthews asked the name of the company. Mr. Hood stated that the company is Strack Inc. out of Fairburn, they are a pipeline company that deals with stormwater systems, culverts and pipelines. Mr. Hood also updated Council on the Georgia Transportation Infrastructure Bank (GTIB) Loan. Mr. Hood stated that the GTIB initially asked the Town to cut down the project because the math did not work out to complete Senoia Road in its entirety. He informed Council due to several projects coming in under budget, the Town returned to GTIB and asked if all of Senoia Road could be paved. Mr. Hood reported that more than likely, the Town will be able to pave all of Senoia and Castlewood Roads, within the Town limits. Pre planning will begin very soon with Billy Campbell, Town Engineer David Jaeger and Mandy Alston with Atlanta Paving and Concrete Construction, Inc. Mayor Dial stated that that was good news. Mr. Hood stated that he has called local landscape companies regarding the placement of low maintenance annuals in the small median by the railroad tracks at Senoia and Tyrone Roads, also the area where two trees were located at Veteran’s Park. This will not only cut down on yearly maintenance but to signify the downtown area. We will also allow the landscaper place their sponsorship advertising within these areas. Council Member Matthews indicated that there is another median area to consider, on Carriage Oaks Drive by Zestos. Council Member Furr requested the red tips behind the Veteran’s Park signage be cut completely down. She added that they look as if they are dying, perhaps they will come back. She asked that 2|Page the Public Works staff also look into the vine that is growing within the rose bushes. She ended by requesting that no one spray any chemicals near the bricks, it erases the lettering. Ms. Baker reported that approximately 90% of last year’s businesses have complied with the Tyrone Ordinance to renew their occupational taxes. However, she still has work ahead and needs to make record of each space in town. She ended by stating that nearly every day a new business comes in, whether it is a regular business or a home occupation. Council Comments Council Member Matthews requested an update on the cart path letters that were sent out. Mr. Hood stated that response has been low but positive. The family on the left entrance of Brookfield asked that the Town not clear cut the tree line on the Tyrone Road side of the property. Mr. Hood relayed to them that he could not promise but we have a reputation of leaving sites better than before. He added that the Town has received phone calls from individuals that did not receive letters and would like cart paths from their subdivisions. He stated that the project should begin in the winter months with the roads that make the most sense. Executive Session Adjournment Council Member Matthews made a motion to adjourn. Motion was approved 4-0.Meeting adjourned at 6:26 pm By:________________________ Attest:______________________ Eric Dial, Mayor Dee Baker, Town Clerk 3|Page