Town Council Regular Meeting

Tyrone Town Council Meeting Minutes Thursday July 21, 2016 7:00 PM Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Linda Howard Council Member Ryan Housley Police Chief Brandon Perkins Town Clerk Dee Baker Town Attorney Dennis Davenport Town Manager Kyle Hood was not in attendance. The Invocation was given by CSM (Retired) James Nelson from Little Vine Baptist Church and was followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Housley made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 4-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of Minutes, May 26, 2016, June 2, 2016 Consideration and action on Resolution No. 2016-04, adopting a Budget for FY 2016-2017. Kyle Hood, Town Manager Consideration of approval for Pyrotecnico contract for the Founders Day fireworks. Mitch Bowman, Recreation Events Programmer Page 1 of 4 Consideration of approval for the purchase of a police canine from Alabama Canine with donated funds. Brandon Perkins, Police Chief Consideration of approval to purchase two (2) new Ford Patrol Vehicles. Brandon Perkins, Police Chief Consideration of approval to purchase equipment and installation for two (2) new patrol vehicles. Brandon Perkins, Police Chief Consideration of approval to purchase a 2011 Chevrolet Tahoe (former demo) from 144th Marketing Group for the Police Department. Brandon Perkins, Police Chief Consideration of approval to purchase equipment for the Police Department’s K9 vehicle. Brandon Perkins, Police Chief Consideration and action on Security Cameras and Access Security Locks for the Library and Recreation buildings. Patty Newland, Library Supervisor Council Member Matthews made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 4-0. Presentation/Recognition: Proclamation: Reverend Roosevelt White, Sr. Mayor Dial read the Proclamation, Mr. James Nelson accepted on behalf of Reverend White, Sr. Old Business: New Business: 1. Consideration to accept a proposal for professional photography services from Gobi Photography. Dee Baker, Town Clerk Ms. Baker stated that the item was for consideration from a locally based photography business for professional photography services for Town events, publications and head shots to be used in web and print media. She added that Mr. Roger Sibaja from Gobi Photography was in attendance to answer any questions. Ms. Baker stated that in regards to the financial impact; up to 36 hours of event photography during the contracted year for a fee of $5,400; 20 pictures from around Town to be used on websites, publications, etc. for $2,500, and headshots for elected officials, appointed officials and staff as well as department heads for $1,500. She shared that the total amount was not to exceed $9,500 for a term of twelve (12) months. Page 2 of 4 Council Member Furr asked if the item was budgeted. Ms. Beach stated that she believed it was budgeted under the Technical Services line item. Council Member Furr stated that she trusts staff can accomplish photographing events themselves. She also shared her discord with the preparation of the proposal. Ms. Baker added that Gobi Photography had agreed to photograph the Founder’s Day event at no charge in conjunction with the agreement. Council Member Housley questioned the $300 hourly rate. Mr. Sibaja specified that the proposed hourly rate for the Town would be $200. Council Member Matthews stated that this was a total surprise, he was unaware of the proposal; however, he was informed regarding their coverage of Founder’s Day. Council Member Housley stated that he agreed with the photography concept as it pertains to the Town’s image, though the price seemed very high and perhaps a bid would be in order. Council Member Howard agreed. Council Member Furr made a motion to deny the proposal. Council Member Howard seconded the motion. Motion was approved 4-0. Council Member Housley made a motion to put a bid out for professional photography services. Council Member Matthews seconded the motion. Motion was approved 3-1. Council Member Furr opposed. Mayor Dial directed staff to put the item out for bid. 2. Consideration to appoint MSI Benefits Group, Inc. as agent of record for benefits brokerage services effective Monday, August 1, 2016. Sandy Beach, Finance Manger Ms. Beach stated that staff solicited a Request for Proposal (RFP) early in the year for a benefit’s broker. She stated that four bids had been received. A committee was formed of staff members to review the bids. The committee decided to choose MSI Benefits Group, Inc. to replace MidSouth Benefits who the Town has utilized for eight years. She added that management recommends authorizing Mayor Dial to execute a letter of engagement between the Town and MSI Benefits Group, Inc. for benefits brokerage services. She ended by informing Council that no administrative services are charged to the Town. The firm makes its money from the insurance companies providing our employees with benefits. Council Member Housley made a motion to authorize Mayor Dial to execute a letter of engagement between the Town and MSI Benefits Group, Inc. for benefits brokerage services. Council Member Furr seconded the motion. Motion was approved 4-0. Page 3 of 4 Public Comments Staff Comments Council Comments Council Member Howard and Chief Perkins shared that Tyrone was listed by the real estate publication Atlanta Agent, as one of the top 10 safest cities in metro Atlanta. He ended by stating that this was the fourth or fifth time in the past couple of years Tyrone rated highly in independent publications. Adjournment Council Member Housley made a motion to adjourn. Motion was approved 4-0. The meeting adjourned at 7:18 pm. ____________________ ______________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 4 of 4