Town Council Regular Meeting

Tyrone Town Council Meeting Minutes Thursday October 6, 2016 7:00 PM Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Council Member Linda Howard Town Manager Kyle Hood Town Clerk Dee Baker Town Attorney Dennis Davenport Police Chief Brandon Perkins Court Clerk Kathy Bright Mayor Dial called the meeting to order and gave the Invocation; it was followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Matthews made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, August 25, 2016 6:00 pm, September 1, 2016 6:30 and September 1, 2016 Renewal of Vertical Communications Service Agreement. Kathy Bright, Court Clerk Consideration on the use of Shamrock Park for Tyrone’s First Baptist Church’s annual Fall Festival on October 31, 2016. Dee Baker, Town Clerk Consideration to approve the purchase of patrol rifles for the Police Department from Atlanta Range and Ordnance. Brandon Perkins, Police Chief Page 1 of 5 Consideration to approve the purchase of optics, tactical lights and slings for the police department’s patrol rifles from SRT supply. Brandon Perkins, Police Chief Consideration to approve the purchase of active shooter kits for the Police Department from SRT Supply. Brandon Perkins, Police Chief Council Member Howard made a motion to approve the consent agenda. Council Member Furr seconded the motion. Motion was approved 3-0. Council Member Housley arrived at 7:02 pm. Presentation: Fayette County branding project. Carlotta Ungaro, Fayette Chamber of Commerce Ms. Ungaro was unable to attend. Old Business: New Business: 1. Consideration of 2016 Miscellaneous (VI) Series Storm Water Project bids. Kyle Hood, Town Manager Mr. Hood stated that the list was sixth in a series of miscellaneous stormwater maintenance projects. He gave recognition to the Public Works Department, Brad Konwick and the various local contractors for being diligent in completing the projects in the four years he has been Town Manager. He informed Council that each bid package for the projects included minor clearing and grading activities, repair of curb and gutter, replacement of infrastructure, etc. He stated that the most invasive of the year’s list included work on Beresford Road, Handley Court, Redwine Park and Castlewood Road. The Capital Improvement Plan has $100,000 earmarked for these types of projects. Frontier Electric’s low bid was for $75,500.56 for all base bid items and all three alternative projects. Mr. Hood recommended approval. Council Member Matthews made a motion to accept the bid as submitted and to authorize staff to work with engineering and legal counsel to draw up Notice of Award and Contract documents to Frontier Electric in the amount of $75,500.56. Council Member Furr seconded the motion. Motion was approved 4-0. Mayor Dial inquired about the added alternate projects. Mr. Hood explained that the twelve listed projects need to be completed soon and take priority. Staff always adds in similar types or similarly located projects that are not a high priority. If the project list is under budget, staff usually adds these projects at that time to ensure certain pricing. Page 2 of 5 Council Member Furr shared concern regarding the amount of improvements in certain areas or neighborhoods. Mr. Hood stated that this may stem from a developer issue that has recently come to light, such as sidewalks buckling. 2. Consideration and approval to submit an application for funding to the Georgia Department of Transportation Local Maintenance Improvement Grant program. Kyle Hood, Town Manager Mr. Hood stated that each year qualified local governments are awarded maintenance grants based on the number of road miles they are responsible for. This year’s LMIG application will include; road improvement of Handley Road and a road assessment. Staff will submit a project list which will be 30% more than was initially anticipated due to the requirements from GDOT after the failure of the TSPLOST in 2012. We are currently eligible for $108,109 and we will submit a project list totaling $140,000. The road valuation has already begun. Council Member Furr made a motion to approve and to authorize Mayor Dial to execute the necessary transmittal documents for the 2017 request for LMIG monies from GDOT. Council Member Matthews seconded the motion. Motion was approved 4-0. 3. Consideration to adopt Ordinance No. 2016-03 amending the Erosion and Sedimentation Control Ordinance. Kyle Hood, Town Manager Mr. Hood stated that legal counsel drafted the ordinance which amends Section 105-48 of Article III of Chapter 105 of the Code of Ordinances in regards to Erosion and Sedimentation Control. This amendment reflects changes to the model ordinance adopted by the Environmental Protection Division. Council Member Furr made a motion to approve Ordinance 2016-03 as presented. Council Member Matthews seconded the motion. Motion was approved 4-0. Public Comments Staff Comments Chief Perkins stated that the Police Department has been short a few officers for some time. He asked Council to approve two new candidates: Justin Colson and Sean Armstrong. He stated that both come highly recommended. Council Member Matthews made a motion to approve the hiring of two new Police Officers: Justin Colson and Sean Armstrong. Council Member Howard seconded the motion. Motion was approved 4-0. Page 3 of 5 Chief Perkins updated Council on the progress of the recently purchased canine. He added that last week, Jacob Collins was introduced to the two year old German Shepherd, Bruno. The two are currently in training and creating a bond. Bruno will not be used as an attack dog but as a drug detecting and tracking member of the force. Chief Perkins stated that he hopes to bring Bruno to the Founders Day Festival and to also introduce him to the Ohio Hog folks that made it possible to purchase the canine through fundraising. Ms. Baker stated that Mayor and Council approved the codification of the zoning ordinance to commence after May 1, 2016. She added that the zoning ordinance is now on the town’s website. It has been incorporated into the code of ordinances and the codification was significantly under budget. Ms. Baker reminded everyone that the last day to register to vote for the Presidential Election was October 11, 2016 and that early voting would commence on October 17, 2016 for three weeks in the Council Chambers. Election Day is Tuesday, November 8, 2016. She added to please refer to your voter registration card for your polling place. Mr. Hood informed Council that the 2016 LIMIG Winfair pipe project should be completed by the end of October. Once the Founders Day festival has wrapped up, work will commence for the Handley Road and cart path project as well as the Tyrone Road cart path project from Julie Road to Handley Road. Mr. Hood informed Council that all comprehensive plan public engagements have been held and that he and Phillip Trocquet have been wrapping up their reformatting process in order to unveil the new plan. He added that Mr. Trocquet is a great addition to the team and is talented in computer programing. Mr. Hood stated that he and Mr. Trocquet had taken the previous comprehensive plan and material from the Library public engagements; they compiled and reformatted the information to make a document unique to Tyrone. He stated that he is awaiting word from other county municipalities Tyrone shares boundaries with in order to create a concise document. Mr. Hood stated that in regards to the Special Purpose Local Option Sales Tax (SPLOST), the managerial staff of all county governments are working together in order to style all manuals the same with comparable information. He added that there will be joint public hearings in central locations. Council Comments Council Member Furr asked when Senoia Road would reopen, due to Peachtree City construction. Mr. Hood stated that the Peachtree City Manager indicated by mid-October. Council Member Furr initiated a conversation regarding commercial property clean-up. Page 4 of 5 Mr. Hood stated that the same contractor that cleaned up the property next to Waffle House will also clean up the two commercial properties on Palmetto Road and Spencer Lane, including the cut back of brush on the south side of Palmetto Road. Executive Session Council Member Howard made a motion to move into Executive Session for one item of pending litigation. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Furr made a motion to reconvene. Council Member Housley seconded the motion. Motion was approved 4-0. Adjournment Council Member Howard made a motion to adjourn. Motion was approved 4-0. The meeting adjourned at 7:43 pm. ____________________ __________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5