Town Council Regular Meeting

Tyrone Town Council Meeting Minutes Thursday April 20, 2017 7:00 PM Present: Mayor Eric Dial Mayor Pro Tem Furr Council Member Ryan Housley Council Member Linda Howard Interim Town Manager/Police Chief Brandon Perkins Town Clerk Dee Baker Finance Manager Sandy Beach Environmental Technician Brad Konwick Town Attorney Dennis Davenport Council Member Ken Matthews was absent Mayor Dial called the meeting to order. Mayor Dial performed the Invocation; it was followed by the Pledge of Allegiance. Public Comments Mayor Dial asked that any comments or concerns regarding the Shamrock Industrial Park railroad crossing be held until the end of the meeting for discussion. Approval of Agenda Council Member Housley made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, April 6, 2017 Approval to renew a contract with Embrey’s A Plus Towing as the Police Department towing service. Brandon Perkins, Interim Town Manager Council Member Furr made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 3-0. Page 1 of 6 Presentations/Recognition: Proclamation: Earth Day Mayor Dial read the proclamation and Brad Konwick represented the Earth Day committee. Mr. Konwick stated that he was this year’s Chairman and announced that the Earth Day Festival would be held in Fayetteville at 140 Stonewall Avenue West, Saturday, April 22nd from 10:00 am – 3:00 pm. Ms. Crystal Singletary stated that there would be lots of kids activities, secured shredding, electronic recycling and plenty of educational booths. They invited all to attend. Proclamation: Confederate History and Heritage Month Council Member Housley read the proclamation. Mr. Freddy Jones accepted the proclamation and stated that he has been a member of the local Fayette Sons of the Confederate Veterans for sixteen years. He added that his Chapter maintains the cemetery, along with the local Baptist Church and Hopewell United Methodist Church and that they also replace the flags in Fayette County cemeteries. He invited everyone to attend their Memorial Event on Wednesday, April 26th at 6:45 pm located at the Gazebo in the Fayetteville square. Mr. Jones stated that a former Chairman, Scott Gilbert, has been appointed as the State Commander of Sons of the Confederate Veterans representative and they are proud of his appointment. Proclamation: Alcohol Awareness Month and presentation by Fayette FACTOR and AVPRIDE Council Member Howard read the proclamation. Ms. Becky Smith, Director of Fayette FACTOR accepted the proclamation along with local students. Ms. Smith thanked everyone and stated that this issue was so important that they brought their youth along to advocate as well. Ms. Kelly Padilla, a student of Whitewater High School represented her peers. Ms. Padilla stated that she does not participate in social events where underage drinking occurs. She added that due to the passing of the Social Hosting Ordinance, it is now illegal for parents to host parties with underage drinking. She then introduced the Social Hosting PSA video which highlighted the importance and implications that comes from parents providing alcohol to underage drinkers. Chief Perkins stated that he would also share the video on the Police Departments social media pages next week. Ms. Smith stated that she hopes that the video would detour parents from making a bad decision. Old Business: 1. Continued discussion regarding Sanitation Services. Sandy Beach, Finance Manager Ms. Beach stated that the item had been tabled from the retreat. Page 2 of 6  She added that staff would like to table the item to the June 1st meeting due to the time constraints for hiring a new Town Manager, completing the budget and other issues. She added that she would like to take her time to look further into other options regarding sanitation services. Council Member Furr made a motion to table the item to the June 1, 2017 Council meeting. Council Member Howard seconded the motion. Motion was approved 3-0. New Business: 2. Consideration and action on a final Resolution (No. 2017-05) adopting Fayette County Fire Services Impact Fee Report. Brandon Perkins, Interim Town Manager Chief Perkins stated that the Atlanta Regional Commission and the Department of Community Affairs have reviewed and approved the annual fire Services Impact Fee report, including Comprehensive Plan Amendments for updates to the Capital Improvements Element and the Short-Term Work Program for FY2017-FY2021. He added that on March 2nd, Council conducted a Public Hearing, approved the report and authorized transmittal. With this resolution, Fayette County, Brooks, Tyrone and Woolsey would meet all requirements of eligibility for renewal of our Qualified Local Government status. He recommended approval. Council Member Howard made a motion to approve the Resolution. Council Member Housley seconded the motion. Motion was approved 3-0. Public Comments Staff Comments Chief Perkins informed Council that at retreat, Council approved the transition from Paychex payroll processing system to ADP. He added that upon legal counsel’s review, it was discovered that within the verbiage the agreement referred to “New York” law. ADP agreed to submit an addendum to the agreement which is binding under “Georgia” law. Mr. Perkins recommended approval of the agreement with the addendum. Council Member Howard made a motion to approve the agreement with ADP for payroll services along with the addendum reflecting the amendments. Council Member Housley seconded the motion. Motion was approved 3-0. Chief Perkins suggested to Council that staff obtain training for department heads for proper execution of employee evaluations. Page 3 of 6 Mayor Dial stated that he contacted the Georgia Municipal Association (GMA) and they have a training program titled “HR Express” which includes a series of webinars; such as, FMLA, harassment in the workplace , social media policies and safety in the workplace to name a few. Mayor Dial agreed that training is needed especially if merit raises were involved. Mayor Dial stated that the cost for HR Express would be $1,500 per year; however, being that the Town is a member of GIRMA it would only be $750 per year. All agreed that the program would be worth the cost. Mayor Dial stated that the needed webinar was scheduled for June 15th which is in the current budget year; however, GMA could bill us in July. Ms. Beach stated that the monies could come from unused training funds from Administration. Mayor Dial also added that GMA was running a special that had expired but perhaps would still be honored. The first installment would cover 18 months which would include all programs and unlimited employee utilization. Council Member Furr made a motion to approve the subscription of GMA’s HR Express service effective June 1, 2017th. Council Member Howard seconded the motion. Motion was approved 3-0. Shamrock Industrial Business Park, secondary entrance/exit discussion. Mayor Dial stated that in-light of recent events staff has been pulling together information regarding a secondary exit into Shamrock Park Industrial Park. Ms. Judy Michael a business owner in Shamrock Industrial Park stated that she has owned a business in the Industrial Park since 1998 and that there has never been another way in or out of the park. If there were ever an emergency and EMT’s could not get to anyone, potentially there could be several deaths. If there are accidents, is the Town going to do anything about it? Mayor Dial asked Mr. Davenport for a brief history on the Park. Mr. Davenport stated that in 2000, a developer approached the Town requesting a rezoning of Phase VIII of the Industrial Park. Council agreed contingent upon several conditions including a secondary entrance for emergencies. Over the years the developer attempted to put in a secondary entrance; however, it was never accepted by the Environmental Health Division (EPD) due to wetland requirements. A Stop Work Order was placed on the property and it remained dormant. In 2015 another developer came to the Town wanting to develop the property, the same conditions still stood. Mr. Davenport stated that currently no development can occur in Phase VIII until a secondary entrance is in place, which would be maintained by the private parties that own the property. Mayor Dial stated that in early 2000, the zoning was granted to the property owner but the road was never put in place. Ms. Michael inquired, “Can this be done?” Mr. Davenport stated that it can be; however, the conditions must be met to develop Phase VIII or the conditions must be removed which would require a public hearing. Page 4 of 6 The Town is not charged with the task of putting in the secondary road for emergency purposes. Ms. Michael asked, “Who was the developer?” Mr. Davenport stated that he believed the original developer to be Guthrie Construction. Mayor Dial stated that there was a similar situation with the Market Hill business park located on the corner of Dogwood Trail and Highway 74. Although it is not an industrial park, they had to halt development due to one entrance onto Dogwood Trail. They formed a Business Owners Association and raised the money to place a second entrance/exit onto Highway 74 in order to complete development. He added that the Town has facilitated the process. Ms. Michael shared her frustration and spoke on behalf of businesses in Shamrock Industrial Park. She added that something has be done; business owners are losing business and this is a safety issue. She stated that she had to walk across the tracks to come to the Council meeting. Mayor Dial asked if there was a business owner’s association. Ms. Michael stated that she had not heard of one being formed. A discussion took place regarding the frequency of the closures due to repairs. Chief Perkins stated that the closure before last was scheduled, but due to damage from heavy trucks, the last repair was an emergency closure. It is the perfect storm: an increase in truck traffic, heavy rains and heavy loads. Mayor Dial stated that he would contact the Government Affairs Director for CSX regarding the possibility of a more extensive high quality repair. He suggested for better communication to have a Business Owners Association so there would be a more tangible call list for emergency closures. A discussion took place at the dais, along with a map of the new development and McDuff Parkway located in Peachtree City. Council Member Howard suggested a possible secondary entrance from the new development. Mayor Dial suggested a healthy distance added to both sides of the crossing for these types of situations in the future. Mr. Davenport suggested contacting the Town Engineer for the possibility of a viable secondary entrance for safety. Mayor Dial stated that the Town would be willing to ask the Town Engineer for his professional opinion and to sit-down with business owners to explain what their options are moving forward. In addition the Town will be in communication with CSX to make sure they are performing quality work. Ms. Michael stated that she appreciated that the situation was not at a stand-still; it had been many years. Chief Perkins stated that although the Town cannot plan for every situation, he assured Ms. Michael that emergency personnel would get to the businesses in the Park if there were an emergency situation. Chief Perkins stated that historically the Town has had trains stopping at crossings. CSX has since added train rail sidings in order to re-route a train to alleviate trains blocking the railroad crossings. The main issues today are damaged tracks. Page 5 of 6 Council Comments Executive Session Adjournment Council Member Furr made a motion to adjourn. Motion was approved 3-0. The meeting adjourned at 8:13 pm. ____________________ __________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 6 of 6