Town Council Regular Meeting

Tyrone Town Council Meeting Minutes Thursday August 3, 2017 7:00 PM Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Linda Howard Town Manager Jonathan Lynn Police Chief Brandon Perkins Finance Manager Sandy Beach Planning & Zoning Coordinator Phillip Trocquet Town Clerk Dee Baker Town Attorney Dennis Davenport Council Member Ryan Housley was absent. Mayor Dial called the meeting to order and gave the Invocation; it was followed by the Pledge of Allegiance. Public Comments Approval of Agenda Council Member Furr made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, July 20 2017 Consideration of various Police Department assets for surplus designation. Brandon Perkins, Police Chief Council Member Matthews made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 3-0. Page 1 of 5 New Business: 1. Consideration to adopt the Town of Tyrone 2017 Comprehensive Growth & Development Plan 10-Year Update. Phillip Trocquet, Planning and Development Coordinator Mr. Trocquet shared that the Comprehensive Plan update was prepared by staff along with the Atlanta Regional Commission (ARC). The Comp Plan Update received a recommendation for approval for submission to ARC and the Georgia Department of Community Affairs (DCA) on May 11th by the Planning Commission and was given authorization for submission on May 18th by Council. On June 21st the plan was approved by ARC and DCA. He added that the document had no changes since Council’s last review. Council Member Matthews made a motion to adopt the 2017 Comprehensive Growth and Development Plan 10-Year Update and for Mayor Dial to execute the Resolution on the Town’s behalf. Council Member Howard seconded the motion. Motion was approved 3-0. Mayor Dial shared his appreciation for Mr. Trocquet’s hard work on the project and for the citizens that contributed. 2. Consideration to purchase a replacement server for the Police Department. Brandon Perkins, Police Chief Chief Perkins informed Council that the Police Department operates with two servers; one is the main controller and the other regulates the body cameras and the Court’s system. He added that last week the main server crashed and no one could log into the network. He stated that in 2009, the main controller was purchased and staff added a new record management system which was designed to operate for three to five years; it has served its purpose. The mother-board is now failing. He added that he obtained three professional opinions, of which is to replace the server. Chief Perkins stated that through Dell’s State contract, the cost would be $3,920.40, plus an installment fee. He added that with reduction of some features the cost should stand. Council Member Furr made a motion to approve the purchase of a Dell PowerEdge T330 under state contract from Dell not to exceed $3,920.40 from the Federal Drug Fund. Council Member Matthews seconded the motion. Motion was approved 3-0. Page 2 of 5 3. Consideration to purchase two replacement portable radios from Radio One. Brandon Perkins, Police Chief Chief Perkins informed Council that staff had anticipated Fayette County moving forward with their new radio system this fiscal year and $7,500 was added to the budget for that purpose. This would allow for the replacement of all radios with units that were P25 compliant. He added that 911 shared that their replacement could be delayed for two years and that they have hired a consultant to assist with the process to best suit all municipalities needs with a conversion. Currently, two older model radios (walkie talkies) are no longer working and cannot be repaired. He added that staff had been testing Kenwood radios and has two demos on hand which were previously programed for use. The State contacted vendor has agreed to sell the two demo radios for $5,038.50, which includes a $1,000 discount per radio and all accessories. Council Member Matthews made a motion to approve two Kenwood radios with necessary accessories from Radio One under state contract not to exceed $5,038.50. Council Member Howard seconded the motion. Motion was approved 3-0. Council Member Furr asked for clarification of the condition of the two radios. Chief Perkins stated that the two radios were new models programmed for the purpose of demonstration for a potential purchase of twenty-two radios in the future. Public Comments Staff Comments Ms. Baker informed Council that initially, Fayette County Elections had reserved our Council Chambers for two weeks of early voting. Potentially it could be for three weeks, beginning October 16th through November 3rd, Monday through Friday, 8:30 am to 5:00 pm. Council Comments Council Member Furr inquired if Chief Perkins had taken all of his allotted vacation time prior to fiscal year end. Chief Perkins replied that he had not. Council Member Furr stated that due to serving dual roles as Police Chief and Interim Town Manager that he should be allowed to carry- over one week of vacation time into the current fiscal year. Council Member Furr made a motion to approve one week of vacation for Chief Perkins to carry-over into the current fiscal year. Council Member Howard seconded the motion. Motion was approved 3-0. Page 3 of 5 Mayor Dial shared that the Town has advertised to keep the millage rate as it has been for eleven years; 2.889 mills. If the rate stays the same, legally property taxes will increase same as last year. The Town could also roll-back or perform a tax levelling. He asked Council to study their options. Mayor Dial asked Ms. Beach for her calculations impacting the average tax payer for keeping the millage rate the same or rolling back. Ms. Beach stated that if the Town were to have a tax increase or levied, revenue would increase by $113,946 more than what was levied last year. She added that if a homeowner’s fair market value was at $225,000 the homeowner would pay $21.65 more than last year. Mayor Dial informed Council that officially, the final adoption is scheduled for August 24th with public hearings on August 18th and 22nd. Mayor Dial asked staff to relay the timeline for the Tyrone Road turn lane project. Mr. Lynn stated that currently the contractor was surveying and by September 1st the project should be underway and possibly completed by the end of October. Mayor Dial then asked for an update on the cart path project on Tyrone Road. Mr. Davenport stated that historically, the information that he had received ten years prior while dealing with another client was that there was an issue with acquiring additional right of way property but that he had a meeting scheduled with the Town Engineer. Mayor Dial asked for an update on the damaged water pipe under Farr Road. Mr. Lynn stated that he contacted Steve Rapson regarding the County’s Public Works schedule but currently it was still a gravel patch. Mayor Dial gave “kudos” to Mr. Trocquet for all of his “heavy lifting” lately with important projects that left no room for error. He added that he came out with “flying colors”. He made sure that the Comprehensive Plan was completed and for work that went into a project of a ninety acre tract of land. “It’s is comforting to know that you are there and very capable.” Mayor Dial then stated that he noticed a post on social media which included Recreation Manager, Mitch Bowman assisting Tyrone Youth Baseball Association with making improvements to the Handley Park Baseball field. He added that Mr. Bowman went above and beyond the call of duty and it is appreciated. Mayor Dial added that he had also received an email from a gentleman spearheading the installation of the Butterfly Garden at Shamrock Park. He stated that Mitch came out on a weekend to assist him with the spreading of mulch for the garden. Mayor Dial stated that it was not standard for staff to go above and beyond their working hours to assist others and he would like to recognize all of them to know how much they are appreciated. Council Member Howard suggested erecting directional signs for Handley Park. She stated that last year during Founders Day, folks had a difficult time locating the park. Mayor Dial stated that would be ideal and it would assist during baseball tournaments as well. Page 4 of 5 Adjournment Council Member Matthews made a motion to adjourn. The meeting adjourned at 7:24 pm. _______________________ __________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 5 of 5