Town Council Regular Meeting

Tyrone Town Council Meeting Minutes December 6, 2018 Present: Mayor, Eric Dial Mayor Pro Tem, Gloria Furr Council Member, Ken Matthews Council Member, Ryan Housley Council Member, Linda Howard Town Manager, Brandon Perkins Interim Police Chief, Eric DeLoose Planning & Development Coordinator, Phillip Trocquet Engineer/Public Works Director, Scott Langford Finance Manager, Sandy Beach Town Clerk, Dee Baker Town Attorney, Dennis Davenport Mayor Dial opened the meeting and gave the Invocation which was followed by the Pledge of Allegiance. Approval of Agenda Council Member Housley made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 4-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, November 15, 2018. Approval to renew TruGreen agreement for Town fertilization and weed control. Scott Langford, Engineer and Public Works Director Council Meeting December 6, 2018 Page 1 of 5 Council Member Matthews made a motion to approve the consent agenda. Council Member Housley seconded the motion. Motion was approved 4-0. New Business: 1. Consideration of approval to lease/purchase two (2) 2019 equipped Ford Police Interceptor utility vehicles. Eric DeLoose, Interim Police Chief Interim Police Chief, Eric DeLoose, requested the approval from Council to purchase two 2019 Ford Interceptor vehicles per the state contract for a total of $84,143. The purchase included vehicle equipment and installation. He added that, after the bidding process, 144th Marketing Group, LLC provided the lowest qualified bid. Council Member Furr made a motion to approve a four-year lease/purchase from 144th Marketing Group, LLC for two (2) 2019 equipped Ford Police Interceptor utility vehicles. Council Member Housley seconded the motion. Motion was approved 4-0. 2. Consideration to approve a service agreement with Courtware to add Azure Cloud Hosting. Brandon Perkins, Town Manager Mr. Perkins stated that the Police Department and Tyrone Court used software from Courtware Solutions, Inc. for record management and to issue e-citations and to also manage the court system. He added that recently the Police Department server was ransomware attacked. The option presented would significantly decrease the likelihood of another ransomware attack. The software is hosted on a Microsoft cloud server, which is backed up duplicated and encrypted. If something were to happen the software would allow you to hypothetically flip a switch, which would allow you to recover your documents. He added that Courtware bills by citation and currently each citation was $12 and was essentially a pass-though. With the upgrade each citation would be $16 per citation. Council Member Howard asked if the amount would increase the citation. Mr. Perkins stated that it would be deducted from the fine. There would be a $4 decrease in revenue. Mayor Dial asked shouldn’t the Town increase the fee? Mr. Perkins stated that Ms. Spradlin would be a better person to ask; however, he did not believe that a technology fee could be added and that there was a legal cap as well for citations. It is all based on how many tickets are processed. Council Member Housley clarified that the Town was increasing services by adding additional security for citizens. Mr. Perkins confirmed that the Police Department could actually remove one server from the system. Mayor Dial suggested for the future, if the Town was adding additional security for the person paying the fine, that person should be charged additional fees. Council Meeting December 6, 2018 Page 2 of 5 Mr. Perkins informed Council that if someone paid with a credit card, they were receiving protection and there was a fee included. Administration would be receiving more security through the added cloud hosting. Council Member Housley made a motion to approve the agreement with Courtware to add Azure Cloud Hosting. Council Member Howard seconded the motion. Motion was approved 4-0. Staff Comments Mr. Trocquet handed Council a map and referred to the map explaining that Fayette County, Peachtree City, and Tyrone had several unincorporated islands on the south end of Senoia Road near the Industrial Park that needed to be annexed in to the respective municipalities. Peachtree City would be annexing in two properties on December 20 th. Mr. Trocquet added that Peachtree City approached him regarding the Town following suit. State law requires that there be no unincorporated islands which may cause conflict for service delivery strategies such as fire, medical, and police emergencies and also tax benefits. He stated that the process for taking in the islands was a little more expedient than regular annexations. He added that Fayette County was looking for direction from Tyrone in the form of a letter. Tyrone would annex in approximately five properties, one of which would be the Ellison Family Cemetery. Mr. Davenport informed Council that this type of annexation does not require a request from a property owner. Also, legally it does not matter if a property owner does not wish to be annexed into the Town. The law prefers that there are no unincorporated islands. Mr. Davenport stated that Council needed to be prepared if that happened; what does Council want to do. You should bring them in to the Town, but it was their call. Mr. Trocquet stated that some properties may come in to the Town with sufficient zoning, others may need to be rezoned, which required a public hearing. Council directed staff to move forward with the process. Mr. Perkins updated Council regarding reaching out to the former Fayette County Emergency Management Director, Mr. Pete Nelms for his assistance in the submission of a grant proposal for the Pendleton dam drainage mitigation. Council Member Furr made a motion to approve the expertise of Mr. Pete Nelms for the submission of the Pendleton dam grant proposal. Council Member Housley seconded the motion. Motion was approved 4-0. Council Meeting December 6, 2018 Page 3 of 5 Mr. Perkins updated Council regarding the Peachtree City Water and Sewer Authority’s (PCWASA) rate increase for the sewer lift station inspections. He added that he was still waiting on a full quote from Coweta County and also a private company that may save the Town some money as well. Mr. Perkins also reached out to PCWASA’s attorney to see if they could delay the increase until our new budget year, due to the short notice. The attorney stated that PCWAS gave Tyrone the required thirty-day notice and that they were moving forward as planned. Mr. Perkins added that staff was still looking into other entities and that another option was to renegotiate with PCWASA. He would update Council soon. Mr. Perkins approached Council regarding their preferred date for the Council Retreat. He suggested to schedule the Retreat in February in order to allow substantial time to prepare the next budget. Mr. Perkins handed Council a list of scheduled projects and thanked Mr. Scott Langford for the list and their current status. Council was appreciative. Executive Session Council Member Howard made a motion to move into Executive Session to discuss several Real Estate items. Council Member Matthews seconded the motion. Motion was approved 4-0. Council Member Matthews made a motion to reconvene. Council Member Furr seconded the motion. Motion was approved 4-0. Council Member Howard made a motion to engage Randolph Williamson for the purposes of property marketing. Council Member Furr seconded the motion. Motion was approved 4-0. Council Meeting December 6, 2018 Page 4 of 5 Adjournment Council Member Furr made a motion to adjourn. Motion was approved 4-0. The meeting adjourned at 8:27 pm. ______________________ ________________________ Eric Dial, Mayor Dee Baker, Town Clerk Council Meeting December 6, 2018 Page 5 of 5