Town Council Regular Meeting

Tyrone Town Council Meeting Minutes May 7, 2020 Present: Mayor, Eric Dial Mayor Pro Tem, Gloria Furr Council Member, Ken Matthews Council Member, Linda Howard Council Member, Melissa Hill Town Manager, Brandon Perkins Town Clerk, Dee Baker Police Chief, Randy Mundy Attorney, Dennis Davenport Mayor Dial gave the invocation. The meeting was called to order with limited seating and also broadcasted on You Tube Live at 7:00 pm. The public was invited to watch. Approval of Agenda Council Member Furr made a motion to approve the agenda. Council Member Howard seconded the motion. Motion was approved 4-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approval of minutes, April 2, 2020 Renewal of the Indigent Defense Contract with the Public Defender's Office Griffin Judicial Circuit for FY 2020-2021. Council Member Matthews made a motion to approve the consent agenda. Council Member Howard seconded the motion. Motion was approved 4-0. Council Meeting – Social Distancing/You Tube Live May 7, 2020 Page 1 of 4 Old Business: 1. Consideration to complete Eagle Scout project for placement of three dog waste stations. Rebecca Brock, Recreation Manager Mr. Perkins shared that Mr. Collin Sheehan approached Council with his walking trail/dog waste station, Eagle Scout project some time ago. This project would include signage and dog waste stations along Senoia Road from Shamrock Park to Handley Park. Mr. Perkins introduced Mr. Sheehan. Mr. Sheehan stated that after speaking with Recreation Manager, Rebecca Brock, he decided to order the same waste stations that the Town was currently utilizing. He added that he was also looking at 5 ½ foot, plastic directional signs. The seven signs would include stickers, reflecting walkers and how far you have come on the trail. He added that ten anchors would also be purchased. Mayor Dial asked if the signs would be clear, stating for instance; you are at a ½ mile (from what starting point to what ending point)? Mr. Sheehan stated that two, mile markers would be placed; one at Shamrock Park and one at Handley Park. Council Member Howard asked who would maintain the equipment? Mr. Sheehan shared that he was informed that the Town would be filling the waste stations with bags, and that the signage did not need maintaining. Mayor Dial shared approval for the signage. He asked Mr. Sheehan if all monies had been raised. Mr. Sheehan replied, yes. Council Member Hill stated that she liked the concept, it gave walkers an additional route. Collin’s father, Mr. Sheehan informed Council that the supplies would be ordered, but no action could be taken until they received notice from the Boy Scouts of America, allowing them to meet as a group. Council Member Matthews made a motion to approve the placement of the dog waste stations and signage along the Shamrock Park, Handley Park route. Council Member Hill seconded the motion. Motion was approved 4-0. New Business: 2. Consideration to approve a limited warranty deed from Tyrone, LLC to the Town of Tyrone for property and access easement for the lift station on the sewer expansion project. Brandon Perkins, Town Manager Mr. Perkins informed Council that on February 20th, an agreement was approved for the land conveyance on the east-side of CSX rail line, at the end of Commerce Drive, from Tyrone, LLC for the sewer lift station. Since then, an engineer from GMC shared that it would be more beneficial to move the lift station 700 feet further east. Council Meeting – Social Distancing/You Tube Live May 7, 2020 Page 2 of 4 Mr. Perkins added that there were several reasons, two of which were; better access, and it would not be as deep. He added that staff worked with GMC and the legal department for the new conveyance of new property for the lift station. He stated that Tyrone, LLC was on board with the new location. If Council approved the new conveyance, work should commence on Monday. Mayor Dial asked if the new municipal building contractor, Parrish Construction Group, had any trepidation regarding the sewer installation timeline. Mr. Perkins shared that he felt more trepidation than Parrish at this point. Parrish projected the date of completion as September 11, 2020. The sewer expansion contractor, Crawford Grading and Pipeline’s contract reflects a completion date of October. He added that although the building completion may come in September, there would still be a punch list to complete and furniture would need to be delivered. Mr. Perkins stated that it would be a month or so after the completion date before staff could move in, in addition to the competition of the sewer expansion project. He added that Parrish had gained time from all of the missed rain delays. The building should be complete before the sewer project. Council Member Howard made a motion to approve the limited warranty deed. Council Member Matthews seconded the motion. Motion was approved 4-0. Staff Comments Mr. Perkins stated that he had been involved with GMC’s interior design team regarding a furniture quote. The initial quote came in just over the maximum furniture budget. He added they came back with a second quote that he was more comfortable with. Mr. Perkins shared that he would send it to Council to review for a vote at the next Council meeting. He stated that he believed that Council would be pleasantly surprised with the outcome. Mr. Perkins stated that the budget process was in full swing. He shared the proposed budget meeting dates; May 26th budget workshop at 9:00 am, June 11th the budget public hearing at 9:00 am and the budget adoption would be on June 18th at 7:00 pm. Discussion ensued regarding the Governor’s Shelter in Place Order and other dates. The public hearing may be held on June 16th and potentially June 23rd for adoption. Council Comments Mayor Dial thanked Mr. Perkins and staff for everything during the pandemic, we have not missed a beat. Council Meeting – Social Distancing/You Tube Live May 7, 2020 Page 3 of 4 Adjournment Council Member Furr made a motion to adjourn. Motion was approved 4-0. The meeting adjourned at 7:18 pm. ______________________ ________________________ Eric Dial, Mayor Dee Baker, Town Clerk Council Meeting – Social Distancing/You Tube Live May 7, 2020 Page 4 of 4