Town Council Special Meeting

Tyrone Town Council Meeting Minutes December 19, 2017 Special Called 9:00 am Present: Mayor Eric Dial Mayor Pro Tem Gloria Furr Council Member Ken Matthews Council Member Ryan Housley Town Manager Jonathan Lynn Police Chief Brandon Perkins Finance Manager Sandy Beach Town Clerk Dee Baker Planning and Development Coordinator Phillip Trocquet Town Attorney Dennis Davenport Town Engineer David Jaeger Council Member Linda Howard was absent. Mayor Dial opened the meeting and gave the Invocation which was followed by the Pledge of Allegiance. Approval of Agenda Council Member Matthews made a motion to approve the agenda. Council Member Housley seconded the motion. Motion was approved 3-0. Consent Agenda: All matters listed under this item are considered to be routine by the Town Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Consideration of yearly appointments:  Approval to reappoint McNally, Fox, Grant and Davenport, P.C. as the Town Legal Counsel. Eric Dial, Mayor  Approval to reappoint Mallett Consulting, Inc. as the Town Engineering Services. Eric Dial, Mayor Page 1 of 4   Approval to designate Fayette County News as the Town of Tyrone legal organ. Dee Baker, Town Clerk Consideration to approve the renewal of the Republic Services sanitation agreement. Jonathan Lynn, Town Manager Approval of minutes, December 7, 2017 Consideration for the 2018 Holiday schedule for office closures. Jonathan Lynn, Town Manger Council Member Housley made a motion to approve the consent agenda. Council Member Matthews seconded the motion. Motion was approved 3-0. New Business: 1. Consideration of the purchase of a stationary ALPR system for the Police Department. Brandon Perkins, Police Chief Chief Perkins informed Council that the Police Department acquired license plate readers in 2012; however, they were only limited to the vehicles. Since then, technology has improved and available now are stationary readers which can be placed on bridges and over passes. He then gave the example of a stolen car; the reader can alert staff of that particular car within a certain time frame. He added that along with Peachtree City’s stationary reader, one of the perpetrator’s from the first robbery of our Dollar General was apprehended. He stated that he received three quotes; from their current vendor, Vigilant Solutions for $26,130, Leonardo for $33,035 and L3 Mobile for $73,421.50. He stated that he did not prefer their current vendor, Vigilant Solutions due to the continued price increases. He recommended approval for Leonardo as a result of the partnership with High Intensity Drug Trafficking Association (HIDTA) out of Texas. HIDTA would manage the IT infrastructure. Every agency tied in to the system could share information. This price includes two cameras and on-site installation. Staff is working with EMC for the installation; additional costs may follow. Council Member Housley made a motion to approve the purchase of a stationary ALPR system from Leonardo for the Police Department in the amount of $33,035.00 Council Member Matthews seconded the motion. Motion was approved 3-0. A discussion took place regarding the funding source. Council Member Housley amended his motion to include the funding source of $20,000 from the General Fund and $13,035 from the Drug Fund. Council Member Matthews amended his second. Motion was approved 3-0. Page 2 of 4 2. Consideration of the purchase of four additional Taser ECDs for the Police Department. Brandon Perkins, Police Chief Chief Perkins stated that last year Tasers were added to the Police Department’s arsenal; all officers are equipped, with the exception of himself, Major Brock and two Detectives. In light of recent events and along with the Taser policy, it seems fitting to acquire additional Tasers. It is a lesser method of force if needed. He stated that the initial batteries, holsters and cartridges cost was $6,361.60, which would be taken out of the Federal Drug Fund. Several months ago the Axon (Taser) agreement was approved at $1,500 per year. The purchase of the additional Tasers would raise that fixed amount per year to be $2,000.38. This includes training, cartridges, batteries and field use cartridges. Council Member Matthews made a motion to approve the purchase of four additional Taser ECDs for the Police Department in the amount of $6,361.60 Council Member Housley seconded the motion. Motion was approved 3-0. Public Comments Staff Comments Chief Perkins stated that the Police Department budgeted for an unmarked Detective vehicle in this year’s approved SPLOST budget. He stated that Detective Morris was driving a 2006 Charger that needed replacing and found through the state contract, an unmarked Taurus for $27,187. He informed Council that the Police Department has $150,000 of SPLOST funds budgeted for Police vehicles. Council Member Housley made a motion to approve the purchase of the Police vehicle with SPLOST funds in the amount of $27,187. Council Member Furr seconded the motion. Motion was approved 3-0. Mr. Lynn reminded everyone that Town offices would be closed Monday, December 25th and Tuesday, December 26th for the Christmas holiday also January 1st for New Year. The next Town Council meeting was slated for January 4, 2018. Mr. Lynn shared the appreciation he and Chief received to Council for allowing the staff Christmas celebration to be held at Nikko along with a Publix gift card for each employee. Everyone was very appreciative. Mr. Lynn opened a conversation regarding the Tyrone Road turn lane. He added that currently the Town was working the Georgia Department of Transportation (GDOT) in order to get the acceleration lane unstripped. This was required from GDOT; staff will report back any findings. Page 3 of 4 Mayor Dial stated that he has three questions for GDOT; does the Town need a dedicated left turn lane, why is the right turn lane so short, did GDOT also require us to strip over the lane headed south. Mr. Jaeger shared that the original design submitted called for a shared straight and left turn lane with a dedicated right turn lane with more storage. GDOT required staff to change the design to reflect a dedicated left turn lane, a shorter right turn lane and no acceleration lane onto Highway 74 all of which were based on traffic counts. This intersection is GDOT’s jurisdiction, they control the signal. Mr. Jaeger informed Council that due to the concerns and complaints, staff has asked GDOT to revisit the entire project to see if improvements can be made. Mayor Dial asked Mr. Jaeger to request the traffic study and to ask for an increase of storage for the right turn lane. Mr. Jaeger shared that eliminating the left turn lane may be difficult but increasing the storage for the right turn lane, GDOT may be open to the request; possibly the striping on Hwy 74. Mr. Jaeger shared his appreciation for the reappointment of 2018 for him and his staff. Mr. Davenport thanked Council as well for his firm’s reappointment for 2018. He added that the Town first appointed his firm in 2008; it has been a challenging and rewarding time. Council Comments Mayor Dial stated that someone stopped him at a reception and thanked him for a great job the Police Department has done throughout the years and added that it was one of the reasons they live here. Adjournment Council Member Furr made a motion to adjourn. The motion was approved 3-0. The meeting adjourned at 9:29 am. _______________________ ___________________ Eric Dial, Mayor Dee Baker, Town Clerk Page 4 of 4