Board of Commissioners - Special Meeting of the Board of Commissioners

CITY OF UNION CITY HUDSON COUNTY, NEW JERSEY BOARD OF COMMISSIONERS : : TRANSCRIPT OF RECORDED SPECIAL MEETING : _ : PROCEEDINGS City Hall Third Floor Conference Room 3715 Palisade Avenue Union City, New Jersey Friday, February 7, 2014 Commencing at 8:16 a.m. M E M B E R S P R E S E N T: BRIAN P. STACK, MAYOR LUCIO P. FERNANDEZ, COMMISSIONER MARYURY A. MARTINETTI, COMMISSIONER CELIN VALDIVIA, COMMISSIONER TILO E. RIVAS, COMMISSIONER M E M B E R S A B S E N T: A L S O P R E S E N T: DOMINICK CANTATORE, DEPUTY CITY CLERK SCARINCI HOLLENBECK BY: CHRISTINE M. VANEK, ESQ. Corporation Counsel MARGARET CHERONE, Chief Financial Officer SONIA SHULMAN, Tax Collector  2 I N D E X PAGE CALL TO ORDER 3 SALUTE TO FLAG 3 ROLL CALL 3 REGULAR AGENDA 4 OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD 8 ADJOURNMENT 10  3 1 MS. VANEK: This is a Special Public 2 Meeting of the Union City Board of Commissioners, 3 being held on Friday, February 7th, 2014, at eight 4 a.m., in City Hall, 3715 Palisade Avenue, 3rd 5 Floor, Union City, New Jersey. 6 Would everybody please rise for the Pledge 7 of Allegiance? 8 9 (Whereupon the Pledge of Allegiance was 10 said.) 11 12 MS. VANEK: This meeting has been called in 13 accordance with Chapter 231, Public Law of 1975, 14 the Open Public Meetings Act. 15 Adequate notice of this meeting has been 16 provided as follows: Notice of this meeting 17 setting forth the time, date, location, and the 18 agenda to the extent known was forwarded to The 19 Jersey Journal, The Record, and The Hudson 20 Reporter, has been posted on the bulletin board 21 in City Hall, and has been made available to the 22 public in the office of Municipal Clerk. 23 24 ROLL CALL: 25  4 1 MS. VANEK: Roll call for this morning’s 2 meeting. 3 Commissioner Fernandez? 4 COMMISSIONER FERNANDEZ: Here. 5 MS. VANEK: Commissioner Rivas? 6 COMMISSIONER RIVAS: Here. 7 MS. VANEK: Commissioner Martinetti? 8 COMMISSIONER MARTINETTI: Here. 9 MS. VANEK: Commissioner Valdivia? 10 COMMISSIONER VALDIVIA: Present. 11 MS. VANEK: Mayor Stack? 12 MAYOR STACK: Here. 13 14 REGULAR AGENDA: 15 16 ( 1) Resolution Authorizing The Tax Collector To 17 Prepare, Complete and Mail As Soon As Practicable 18 Estimated Tax Bills In Accordance With The 19 Procedures Set Forth In N.J.S.A. 54:4-66.2 and 20 Authorizing An Estimated Annual Tax Levy Pursuant 21 To N.J.S.A. 54:4-66.2 22 ( 2) Resolution Authorizing an Emergency 23 Contract for the Emergency Repairs to the Roof of 24 the Department of Public Works to Sparwick 25 Contracting, Inc. in Accordance with N.J.S.A.  5 1 40A:11-6 of the Local Public Contract Law 2 ( 3) Resolution Ratifying an Emergency Contract 3 for Snow Removal Services to J. Fletcher Creamer 4 and Sons, in Accordance with N.J.S.A. 40A:11-6 of 5 the Local Public Contract Law 6 7 MS. VANEK: The first item on the agenda is 8 Resolution Authorizing The Tax Collector To 9 Prepare, Complete and Mail As Soon As Practicable 10 Estimated Tax Bills In Accordance With The 11 Procedures Set Forth In N.J.S.A. 54:4-66.2 and 12 Authorizing An Estimated Annual Tax Levy Pursuant 13 to the same statute. 14 MAYOR STACK: I’ll move it. 15 And just a comment that the bills will 16 pretty much remain stable. 17 I’ll move it. 18 COMMISSIONER MARTINETTI: Second. 19 MS. VANEK: Motion by Mayor Stack. 20 Second by Commissioner Martinetti. 21 Roll call. 22 Commissioner Fernandez? 23 COMMISSIONER FERNANDEZ: Yes. 24 MS. VANEK: Commissioner Rivas? 25 COMMISSIONER RIVAS: Yes.  6 1 MS. VANEK: Commissioner Valdivia? 2 COMMISSIONER VALDIVIA: Yes. 3 MS. VANEK: Commissioner Martinetti? 4 COMMISSIONER MARTINETTI: Yes. 5 MS. VANEK: Mayor Stack? 6 MAYOR STACK: Yes. 7 MS. VANEK: The second item is a Resolution 8 Authorizing an Emergency Contract for the 9 Emergency Repairs to the Roof of the Department 10 of Public Works to Sparwick Contracting, Inc. in 11 Accordance with N.J.S.A. 40A:11-6 of the Local 12 Public Contract Law. 13 MAYOR STACK: I’ll move it. 14 MS. VANEK: Motion by Mayor Stack. 15 COMMISSIONER FERNANDEZ: Second. 16 COMMISSIONER VALDIVIA: Second. 17 MS. VANEK: Second by Commissioner 18 Fernandez. 19 Roll call. 20 Commissioner Fernandez? 21 COMMISSIONER FERNANDEZ: Yes. 22 MS. VANEK: Commissioner Rivas? 23 COMMISSIONER RIVAS: Yes. 24 MS. VANEK: Commissioner Valdivia? 25 COMMISSIONER VALDIVIA: Yes.  7 1 MS. VANEK: Commissioner Martinetti? 2 COMMISSIONER MARTINETTI: Yes. 3 MS. VANEK: Mayor Stack? 4 MAYOR STACK: Yes. 5 MS. VANEK: The third item is a Resolution 6 Ratifying an Emergency Contract for Snow Removal 7 Services to J. Fletcher Creamer and Sons, in 8 Accordance with N.J.S.A. 40A:11-6 of the Local 9 Public Contract Law. 10 MAYOR STACK: Just for the benefit of the 11 public, on January 22nd we had that major 12 snowfall; we really never had to go out for 13 private services for snow removal before. It was 14 necessary in this instance because we had five or 15 six pieces of equipment go down. 16 The equipment at DPW is quite old. 17 Hopefully we’ll be able to get some newer 18 equipment in the future. We service it the best 19 we can. Most of this equipment goes back to the 20 90’s. 21 So we did have to go out for this. It’s 22 about $7,000.00 that we had to spend on this; 23 although I don’t like going out to private 24 contractors really for anything but especially 25 snow removal, this was necessary.  8 1 Since then our equipment -- we have several 2 pieces of equipment that are still out but we’ve 3 been able to handle the job we’ve been doing, 4 which I credit to the Department of Public Works 5 led by Commissioner Rivas; and Henry Munker and 6 Kathy and the entire Department has done a great 7 job. 8 I’ll move it. 9 MS. VANEK: Motion by Mayor Stack. 10 COMMISSIONER FERNANDEZ: Second. 11 MS. VANEK: Second by Commissioner 12 Fernandez. 13 Roll call. 14 Commissioner Fernandez? 15 COMMISSIONER FERNANDEZ: Yes. 16 MS. VANEK: Commissioner Rivas? 17 COMMISSIONER RIVAS: Yes. 18 MS. VANEK: Commissioner Valdivia? 19 COMMISSIONER VALDIVIA: Yes. 20 MS. VANEK: Commissioner Martinetti? 21 COMMISSIONER MARTINETTI: Yes. 22 MS. VANEK: Mayor Stack? 23 MAYOR STACK: Yes. 24 25 OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD:  9 1 2 MS. VANEK: Mayor, would you like to take 3 public comment? 4 MAYOR STACK: Sure. 5 Anyone wishing to comment at this time, 6 please step forward, state your name and address 7 for the record. 8 Seeing none. 9 MS. VANEK: Is there a motion -- 10 MAYOR STACK: It was necessary to hold a 11 meeting also at this time -- 12 Christine, if you just want to explain 13 that; why we had to hold it at this time. 14 We usually hold our meetings at seven 15 o’clock at night. 16 Maybe you want to explain that, Christine? 17 MS. VANEK: Well, there were three 18 emergency items that we had to take care of this 19 morning and we needed to give 48 hours notice 20 under the Open Public Meetings Act. So this was 21 the first opportunity that we had to hold the 22 meeting. 23 MAYOR STACK: Thank you very much. 24 MS. VANEK: Is there a motion to close the 25 public comment portion of the meeting?  10 1 COMMISSIONER FERNANDEZ: Motion. 2 CHAIRPERSON MARTINETTI: Second. 3 MS. VANEK: Seconded by Commissioner 4 Martinetti. 5 Roll call. 6 Commissioner Fernandez? 7 COMMISSIONER FERNANDEZ: Yes. 8 MS. VANEK: Commissioner Rivas? 9 COMMISSIONER RIVAS: Yes. 10 MS. VANEK: Commissioner Martinetti? 11 CHAIRPERSON MARTINETTI: Yes. 12 MS. VANEK: Commissioner Valdivia? 13 COMMISSIONER VALDIVIA: Yes. 14 MS. VANEK: Mayor Stack? 15 MAYOR STACK: Yes. 16 17 ADJOURNMENT: 18 19 MS. VANEK: Is there a motion to adjourn? 20 MAYOR STACK: Motion. 21 CHAIRPERSON MARTINETTI: Motion. 22 COMMISSIONER FERNANDEZ: Second. 23 MAYOR STACK: Thank you, Commissioners. 24 MS. VANEK: All in favor? 25  11 1 (Whereupon, there was a chorus of ayes.) 2 3 (Whereupon, the proceedings were concluded 4 at 8:20 a.m.) 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25  12 1 ________________________ Brian P. Stack 2 ________________________ Lucio P. Fernandez 3 ________________________ Maryury A. Martinetti 4 ________________________ Celin Valdivia 5 ________________________ Tilo E. Rivas 6 Board of Commissioners 7 8 Attest: 9 Dominick Cantatore 10 Deputy City Clerk 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25  13 1 STATE OF NEW JERSEY: 2 : 3 COUNTY OF ESSEX : 4 5 I, KAREN A. MARINO, assigned transcriber, 6 do hereby affirm that the foregoing is a true and 7 accurate transcript in the matter of the SPECIAL 8 MEETING of the UNION CITY BOARD OF COMMISSIONERS, 9 held on Friday, February 7, 2014, and digitally 10 recorded. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Monitored by and Proofread by: Deborah Dillon