Upland City Council Meeting

MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL June 22, 2026 6:00 p.m. Carnegie Library Building 123 East D Street Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga Staff Present: City Manager Michael Blay, City Attorney Thomas Rice, City Clerk Keri Johnson _____________________________________________________________________ 1. CALL TO ORDER AND ROLL CALL The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 5:01 p.m. in the Carnegie Library Building. 2. ADDITIONS-DELETIONS TO AGENDA City Clerk Johnson stated that item 13b was removed from the agenda. 3. ORAL COMMUNICATIONS None. CLOSED SESSION - 5:00 p.m. 4. CLOSED SESSION At 5:03 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8 Property: Approximately 614 square feet of area within Memorial Park located in the City of Upland (APN: 1046-183-01) City Negotiators: City Manager, Development Services Director, and Economic Development Coordinator Negotiating Party: Crown Castle Under Negotiation: Price and Terms b. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) 1  Case Name: Kaufman, William v. City of Upland, San Bernardino County Superior Court of California Case Number: CIVSB2405182 The City Council reconvened in open session at 6:00 p.m. 5. INVOCATION Very Reverend Keith Yamamoto, St. Marks Episcopal Church 6. PLEDGE OF ALLEGIANCE Led by Captain Mathews 7. PRESENTATIONS Proclamation Recognizing Captain Cliff Mathews upon his Retirement with 35 years of Service to the City. Recognition of Upland Police Department Baker to Vegas Team. Proclamation declaring July as Parks Make Life Better Month, accepted by Recreation and Community Services. At 6:29 p.m. Mayor Velto called a recess and the City Council reconvened in open session at 6:41 p.m. 8. CITY ATTORNEY City Attorney Rice announced the City Council received reports and there was no reportable action during Closed Session. 9. ORAL COMMUNICATIONS Robert Ebbirk, Upland, stated that he has an issue with secondhand cigarette smoke in his neighborhood and shared health concerns connected to secondhand smoke. Leo Diaz, Rancho Cucamonga, spoke about his wife's recent experience. Amanda Feinner, Rancho Cucamonga, stated that she is learning to be an advocate for herself. 10. CONSENT CALENDAR Mayor Velto stated that Councilmember Breitling requested to remove Consent Calendar Items 10j and 10l and Councilmember Garcia requested to remove Item 10p for separate action. Moved by: Councilmember Garcia Seconded by: Councilmember Zuniga Approve the Consent Calendar Motion: Carried Unanimously a. APPROVAL OF MINUTES Approve the Regular Meeting Minutes of June 8, 2026. 2 b. DESIGNATION OF VOTING DELEGATE FOR THE ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE Appoint Mayor Velto as the voting delegate and Councilmember Breitling as the alternate voting delegate to represent the City of Upland at the League of California Cities General Assembly Meeting on September 25, 2026. c. CONSIDER APPROVAL OF MAY WARRANT AND PAYROLL REGISTERS Approve the May warrant registers totaling $13,338,983.74 (check numbers 57146 – 57481 and direct disbursements) and payroll registers totaling $2,098,528 (check numbers 164655 – 164672 and electronic fund transfers 62722 – 63308). d. CONSIDER APPROVAL OF THE SECOND AMENDMENT TO THE AGREEMENT WITH HDL COMPANIES FOR CONTRACT BUSINESS LICENSE SERVICES Approve the Second Amendment to the Agreement with HdL Companies for contract business license services for one additional year through June 30, 2027, in an amount not-to-exceed $150,000 for the extension period; and authorize the City Manager to execute the Second Amendment. e. CONSIDER APPROVAL OF THE FIRST AMENDMENT TO THE AGREEMENT WITH VAN LANT & FANKHANEL, LLP FOR PROFESSIONAL AUDITING SERVICES Approve the First Amendment to the Agreement with Van Lant & Fankhanel, LLP for professional auditing services for one additional year through June 30, 2027, covering the Fiscal Year 2025-26 audit, in an amount not-to-exceed $41,000 for the extension period; and authorize the City Manager to execute the First Amendment. f. TREASURER’S REPORT MAY 2026 Receive and file the May 2026 Treasurer’s Report. g. CONSIDER ADOPTING AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UPLAND AND AFSCME, LOCAL 20 Adopt Resolution No. 6892 approving Amendment No. 1 to the Memorandum of Understanding (MOU) between the City of Upland and AFSCME, Local 20. h. CONSIDER CHANGE ORDER APPROVAL FOR A PURCHASE ORDER WITH KNIGHT DODGE OF CLAREMONT Approve a change order in the amount of $15,000 to an existing purchase order with Knight Dodge of Claremont for a total revised purchase order amount of $65,000; and authorize the City Manager to execute all necessary documents. i. CONSIDER CHANGE ORDER APPROVAL FOR A PURCHASE ORDER WITH GREEN’S AUTO TECH 3  Approve a change order in the amount of $15,000 to an existing purchase order with Green’s Auto Tech for a total revised purchase order amount of $65,000; and authorize the City Manager to execute all necessary documents. k. EMERGENCY REPAIR WORK FOR 26 W. 15TH STREET TRANSFER STATION UPDATE Receive and file the status update related to the KSM Electric, Inc. contract for emergency repair work at the 26 W. 15th Street Transfer Station. m. CONSIDER APPROVAL OF FIRST AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH T.S.R. CONSTRUCTION & INSPECTION, INC. Approve a First Amendment to the Maintenance Services Agreement with T.S.R. Construction & Inspection, Inc., to extend the term for an additional one-year period through June 30, 2027, in an amount not to exceed $300,000 for On-Call Pavement Repair Services; and authorize the City Manager to execute the amendment. n. CONSIDER APPROVAL OF A CHANGE ORDER FOR CABRILLO SAFETY NETTING PROJECT AND ADDITIONAL APPROPRIATION OF QUIMBY FUNDS FOR THE PROJECT Approve a Change Order with West Coast Netting in the amount of $35,706.25 for an agreement total of $90,206.25, authorize an additional appropriation of $37,214.52 in Quimby Fee funds for a revised project total of $97,214.52; and authorize the City Manager to execute the change order. o. CONSIDER APPROVAL OF FIRST AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH HARDY & HARPER, INC. Approve a First Amendment to the Maintenance Services Agreement with Hardy & Harper, Inc., to extend the term for an additional one-year period, through June 30, 2027, for On-Call Asphalt Pavement Repair Services; and authorize the City Manager to execute the amendment. q. CONSIDER APPROVING THE PURCHASE OF A COMPUTER AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM FOR THE POLICE DEPARTMENT Approve the Software and Services Agreement with Sun Ridge Systems, Inc. in an amount not to exceed $1,420,393 over five (5) years; authorize the City Manager, subject to City Attorney review, to approve non-substantive modifications without increasing the City’s financial obligations or liability; appropriate $500,000 from the available unreserved COPS Fund Balance to the COPS Data Processing Center Account No. 2163201-5254; and authorize the City Manager to execute the Agreement and any documents necessary to implement the project. r. CONSIDER ADOPTING A RESOLUTION ESTABLISHING RESIDENTIAL PERMIT PARKING ON GENOA WAY Adopt Resolution No. 6893 establishing residential permit parking on Genoa Way, between W 8th Street and its northerly terminus; and authorize its implementation. 4 s. CONSIDER APPROVAL OF A THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN PACIFIC, INC. Approve the Third Amendment to the Professional Services Agreement with HR Green Pacific, Inc. to extend the contract term by one year to June 30, 2027, with an annual compensation of $60,000 for Fiscal Year 2026-27; and authorize the City Manager to execute the agreement. t. CONSIDER APPROVAL OF A THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INC. Approve Amendment No. 3 to the agreement with TransTech Engineers, Inc., extending the contract an additional year with an annual compensation of $60,000 for Fiscal Year 2026-27; and authorize the City Manager to execute the amendment. u. CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING Approve a Professional Services Agreement with Willdan Engineering for Building Division staff augmentation in an amount not to exceed $112,000 for a term ending March 31, 2027; and authorize the City Manager to execute the Agreement. v. CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH CIR, INC Approve a Professional Services Agreement with CIR, Inc. for Building and Safety Division staff augmentation services in an amount not to exceed $205,000 for a term ending March 31, 2027; and authorize the City Manager to execute the Agreement. j. CONSIDER APPROVAL OF FIRST AMENDMENT TO THE GUARANTEED JANITORIAL SERVICES, INC. AGREEMENT FOR JANITORIAL SERVICES Public Works Deputy Director Gordon responded to Council questions regarding the services provided under the contract, how those services are overseen, and the related charges. Moved by: Councilmember Zuniga Seconded by: Councilmember Garcia Approve the First Amendment to the Guaranteed Janitorial Services, Inc. agreement in the amount of $95,000 for one additional year extending the agreement through June 30, 2027; and authorize the City Manager to execute the amendment. Motion: Carried Unanimously l. CONSIDER APPROVAL OF A GENERAL SERVICES AGREEMENT WITH GRAFFITI PROTECTIVE COATINGS, INC., FOR GRAFFITI REMOVAL SERVICES. Public Works Deputy Director Gordon responded to Council questions regarding a liability waiver. 5  Moved by: Councilmember Breitling Seconded by: Councilmember Garcia Approve a General Services Agreement with Graffiti Protective Coatings, Inc. for Graffiti Removal Services for an initial term of three (3) years in the amount of $89,760 annually with the option to extend for four (4) additional one-year terms at the sole direction of the City; and authorize the City Manager to execute the Agreement. Motion: Carried Unanimously p. CONSIDER PURCHASE APPROVAL OF THREE CHEVROLET EQUINOX ELECTRIC VEHICLES FROM NATIONAL AUTO FLEET GROUP Public Works Deputy Director Gordon answered questions from the Council regarding funding for the vehicles. Moved by: Councilmember Zuniga Seconded by: Councilmember Garcia Approve the purchase of three (3) 2026 Chevrolet Equinox electric vehicles (EVs) with National Auto Fleet Group of Watsonville, California for a total amount of $117,018.56; and authorize the City Manager to execute all necessary documents for the purchase of the vehicles. Motion: Carried Unanimously 11. PUBLIC HEARINGS 12. COUNCIL COMMITTEE REPORTS a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR CONFERENCE ATTENDANCE Councilmembers reported on meetings, trainings, or conferences they attended on behalf of the City. LISTEN TO AUDIO 13. BUSINESS ITEMS a. CONSIDER APPROVAL OF SIXTH AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT City Attorney Rice provided an oral report, as required by the Brown Act, regarding changes to the City Manager’s compensation pursuant to the Sixth Amendment. Moved by: Councilmember Garcia Seconded by: Councilmember Maust Approve the Sixth Amendment to the City of Upland City Manager Employment Agreement with Michael Blay, providing him with a 3% COLA, consistent with 6  City Council-approved amendments to the Executive Management Compensation and Benefit Plan. Motion: Carried Unanimously b. CONSIDERATION OF A PROPOSED DEDICATION PLAQUE AND TEXT WITHIN THE TOM THOMAS MAGNOLIA PLAZA LOCATED ON SECOND AVENUE IN DOWNTOWN UPLAND This item was removed from the agenda. 14. COUNCIL COMMUNICATIONS Councilmembers announced upcoming community events and wished the community a safe 4th of July. 15. CITY MANAGER City Manager Blay provided information regarding a plumbing issue that resulted in the temporary closure of City Hall. 16. ADJOURNMENT Mayor Velto adjourned the meeting at 7:18 p.m. The next regularly scheduled City Council meeting is Monday, July 13, 2026. Keri Johnson, City Clerk 7