Regular Town Meeting

Town of Upper Marlboro REGULAR TOWN MEETING 14211 School Lane, Upper Marlboro, Maryland, 20772 Tuesday, November 22, 2022 at 7:00 PM AGENDA This meeting will be conducted via Zoom Video Teleconference. As the Town Hall remains closed to the public at this time, citizens may participate by video or phone (please sign-in with the Clerk): https://uppermarlboromd- gov.zoom.us/j/81017037513?pwd=VnZNRGpBSUZ4djVkODZaOFIzSDNNUT09 Passcode:161216; Webinar ID: 810 1703 7513; Dial-in only: 301-715-8592 1. Public Hearing - Charter Amendment Open for public comment. Three (3) minutes per speaker. CHARTER AMENDMENT RESOLUTION NO. 01-2022 A CHARTER AMENDMENT RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE TOWN OF UPPER MARLBORO, MARYLAND AMENDING SECTION 82-45 (LAPSE OF APPROPRIATIONS), OF THE CHARTER OF THE TOWN OF UPPER MARLBORO, MARYLAND THEREBY AUTHORIZING THE CREATION OF CERTAIN RESERVE OR OTHER NON-LAPSING FUNDS TO BE MADE AVAILABLE FOR UNANTICIPATED OR EXTRAORDINARY EXPENSES THAT MAY BE INCURRED, OR FOR ANY OTHER SPECIFIC INTENDED PURPOSE AS AUTHORIZED BY STATE STATUTE OR ORDINANCE; AND AUTHORIZING THE BOARD TO APPROPRIATE FUNDS FROM ANY RESERVE ESTABLISHED FOR UNANTICIPATED, EMERGENCY OR EXTRAORDINARY EXPENSES PROVIDED IN THE BUDGET OR OTHER ORDINANCE TO MEET EXTRAORDINARY OR UNANTICIPATED EXPENDITURES; AND PROVIDING THAT RESERVE FUNDS SHALL NOT LAPSE AT THE END OF THE BUDGET YEAR BUT SHALL REMAIN AVAILABLE UNTIL APPROPRIATED AND EXPENDED; AND AMENDING SECTION 82-56 (PURCHASING AND CONTRACTS) OF THE CHARTER OF THE TOWN OF UPPER MARLBORO, MARYLAND TO AUTHORIZE THE PRESIDENT OF THE TOWN BOARD OF COMMISSIONERS TO MAKE CERTAIN PURCHASES AND EXECUTE CERTAIN CONTRACTS AT OR BELOW $10,000.00 WITHOUT BOARD APPROVAL; AND BY PRESCRIBING THAT THE BOARD BY SUPERMAJORITY VOTE MAY DETERMINE A DIFFERENT METHOD OF COMPETITIVE PROCUREMENT AND SHALL PROVIDE BY ORDINANCE FOR CERTAIN RULES AND REGULATIONS TO CONDUCT COMPETITIVE PROCUREMENT THROUGH REQUESTS FOR PROPOSALS, NEGOTIATED BIDS AND PROPOSALS, AND OTHER FORMS OF PURCHASING; AND BY SUBJECTING ALL CONTRACTS AND PURCHASES EXCEEDING $75,000 TO BE APPROVED IN WRITING AND MADE USING COMPETITIVE OR OTHER PROCUREMENT METHODS; AND GENERALLY RELATING TO PURCHASING AND CONTRACTS, RESERVE FUNDS AND MUNICIPAL FINANCE. REGULAR TOWN MEETING AGENDA: 7:10 PM 2. Call to Order 3. Roll Call 4. Pledge of Allegiance 5. Review of Agenda 6. Closed Session Summary From November 8, 2022 A. Closed Session Summary November 8, 2022 7. Consent Agenda A. Meeting Minutes B. Financial Report C. Public Safety Report D. Public Works Report E. Administrative Report 8. Reports A. Arts Council Committee Report B. CERT Committee Report C. Events Committee Report D. Green Team Committee Report E. Greenwill Consulting Committee Report F. Historical Committee Report G. Sustainable Communities Committee Report H. Commissioner Reports 9. Business Public comment will be taken prior to Business line items (3 minutes per item) A. Financial Legislative Package (Board Vote) 1. Charter Amendment 01-2022 Amending Section 82-45 (Board Vote) 2. Ordinance 2022-06 Procurement (Board Vote) 3. Financial Policy on Town Credit Cards, Invoice Payments & Deposits (Board Vote) B. Ordinance 2022-07 Historical Committee (Board Vote) C. Parking Legislative Package (Board Vote) 1. Resolution 2022-25: Parking Violation Fines and Fees (Board Vote) 2. Resolution 2022-26: Parking Meter Rates (Board Vote) D. Resolution 2022-27: Snow Plow & Assembly (Board Vote) E. Resolution 2022-28: Cleaning Contract (Board Vote) F. Resolution 2022-29: Media Contract (Board Vote) G. Resident Assistance Package (Board Vote) H. Service Lane Dumpster Agreement (Board Vote) I. Ordinance 2022-08 Amend 2019-02 Town Committees (Introduction) J. Ordinance 2022-09 Comcast Cable Franchise Agreement (Introduction) Public Hearing 12- 20-22 7:00 PM K. Municipal Government Works Month Proclamation Reading 10. Administrative Updates 11. Public Comment For items not necessarily on the immediate agenda (3 minutes per item) 12. Preliminary Approval of Next Meeting Agenda 13. Adjournment  PUBLIC COMMENT PROCEDURES Your Town government appreciates citizen input. To maximize effective resolutions on resident’s issues, we encourage Town residents and businesses to contact us at Town Hall weekdays: 9 a.m.– 5 p.m., or by written correspondence (or email to info@uppermarlboromd.gov). You are always welcome to schedule an appointment with the President or a Commissioner to discuss municipal problems and quality-of-life issues one-on-one and work together towards a satisfactory solution. Agendas for meetings are posted on our website and notices of legislative items are also posted on the Town’s social media accounts (Facebook, Twitter & Instagram). Our meetings are open to the public, and we ask that residents who want to comment to please follow the rules that have been established by “RESOLUTION 2022-05: A RESOLUTION FOR THE ADOPTION OF NEW RULES OF ORDER AND REGULATIONS FOR PUBLIC MEETINGS OF THE BOARD OF COMMISSIONERS FOR THE TOWN OF UPPER MARLBORO.” Citizen Input: • Members of the public may speak for three (3) minutes, during Public Comment Time, at Regular Town meetings of the Board of Commissioners according to procedures established by the Board. • A sign-up sheet will be placed on the side table in the room for people to sign-in if they wish to speak. They will be called to speak at the podium in the order in which they were signed-in. If the meeting is held virtually, the public will be able to "raise their hand" or chat with the Town Clerk to sign up to speak. • Each speaker is limited to one presentation per agenda item allowing for public comment per meeting and a maximum timed limit of three (3) minutes unless another limit is established. • If the subject matter does not pertain to Town business the Mayor shall advise the individual and/or make recommendations as to how they may get the issue addressed. • Citizens speaking on agenda items shall restrict their comments to the subject matter listed. • Citizens speaking on non-agenda items shall only speak on matters pertaining to Town business or issues which the Board would have the authority to act upon if brought forth as an agenda item. • The Board may not act upon or discuss any issue brought forth as a non-agenda item; except to: Make a statement of specific factual information given in response to the inquiry, or a recitation of existing policy in response to the inquiry. • Proper respect, decorum, and conduct shall prevail at all times. Impertinent, slanderous, misleading, or personal attacks are strictly prohibited. Violators may be removed from the Commission chambers. • No placards, banners or signs may be displayed in the Board chambers or Town Hall. Exhibits relating to a presentation are acceptable. • Arguing, intimidation or other disruptive behavior is prohibited. Discussion and/or debate are acceptable only on items specifically listed on the agenda, or that are municipal issues and must be complete within the three-minute comment period allotted to the speaker. Each individual speaker must stand, state their name and home of record (street name only) and approach the Board to a designated position in order to be recognized by the Chair of the Board, and to be heard by the recording Clerk, as well as others in attendance. When the meeting is held on a virtual platform, please sign-in with your First and last name and raise your hand to comment on an item. All meetings are subject to closure in accordance with the State Open Meetings Act—House Bill 17.