Arts and Culture Commission Meeting

December 12, 2017 5 MINUTES OF A REGULAR MEETING URBANA PUBLIC ARTS COMMISSION APPROVED DATE: December 12, 2017 TIME: 4:30 p.m. PLACE: City Council Chambers, Urbana City Building, 400 South Vine Street, Urbana, Illinois MEMBERS PRESENT: Barbara Hedlund, Sara Jones, Jason Patterson, Patricia Sammann, Jessica Snyder MEMBERS EXCUSED: Erica Cooper-Peyton, Katie Harrell, Eric Jakobsson, Jenelle Orcherton STAFF PRESENT: Brandon Boys, Economic Development Manager; Rachel Storm, Public Arts Coordinator; Sukiya J. Reid, Recording Secretary OTHERS PRESENT: Brenda Koenig, Rob Krumm 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Public Arts Commission was called to order at 4:35 p.m. by Ms. Sammann. Ms. Reid took roll and a quorum was declared present. 2. CHANGES TO AGENDA There were none. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the November 14, 2017 meeting were reviewed by the Commission. With no changes proposed, Ms. Sammann made a motion to approve the minutes. Ms. Snyder seconded the motion. All Commission members present were in favor of approval, and the minutes were unanimously approved as presented. 4. PUBLIC INPUT There was none. 5. COMMUNICATIONS 1  December 12, 2017  Presentation by 2016 Arts Grant Recipient: Brenda Koenig, CU Folk and Roots Ms. Sammann introduced Brenda Koenig, former co-chair of the CU Folk & Roots Festival. Ms. Koenig expressed her gratitude for the grant received. She gave a slide-show presentation on their event that took place November 3-5, 2016 in downtown Urbana. The festival included over 80 events, workshops, jams, dances, storytelling sessions, and sing-a-long events for all ages. There were over 1,400 people in attendance. At the conclusion of the report, questions and comments were heard.  Presentation by 2017 Arts Grant Recipient: Rob Krumm, CU Folk and Roots Ms. Sammann introduced Rob Krumm, member of the CU Folk and Roots Steering Committee. He gave a slide-show presentation on the 9th annual CU Folk and Roots Festival that took place November 2-4, 2017 in downtown Urbana. The festival included over 80 participatory events, workshops, jam sessions, dance lessons, storytelling sessions, and sing-a-long events. There were over 1,750 people in attendance. He stated that next year’s Folk & Roots Festival would be moved into October to avoid any event conflicts with the University. At the conclusion of the report, questions and comments were heard.  Presentation by Staff: Monthly Progress Report Ms. Storm presented the City staff’s monthly progress report to the Commission, outlining projects in process, recent requests and recommendations from the public, staff activities, and upcoming events. Following the monthly progress report, Ms. Storm introduced Public Arts Intern, Samantha Schrage. Ms. Schrage gave a final report on the numerous things she accomplished during her internship with the City. 6. OLD BUSINESS There was none. 7. NEW BUSINESS There was none. 8. ANNOUNCEMENTS There were none. 9. ADJOURNMENT Ms. Sammann made a motion that the meeting be adjourned. Ms. Jones seconded the motion. With no further business, Ms. Sammann declared the meeting adjourned at 5:12 p.m. Submitted, Sukiya J. Reid, Recording Secretary 2