Arts and Culture Commission Meeting

August 14, 2018 MINUTES OF A REGULAR MEETING URBANA PUBLIC ARTS COMMISSION APPROVED DATE: August 14, 2018 TIME: 4:30 p.m. PLACE: City Council Chambers, Urbana City Building, 400 South Vine Street, Urbana, Illinois MEMBERS PRESENT: Katie Harrell, Barbara Hedlund, Eric Jakobsson, Sara Jones, Patricia Sammann, Jessica Snyder MEMBERS EXCUSED: Erica Cooper-Peyton, Jenelle Orcherton STAFF PRESENT: Brandon Boys, Economic Development Manager; Rachel Storm, Public Arts Coordinator; Sukiya J. Reid, Recording Secretary OTHERS PRESENT: Ellen Kirsanoff, Janet Soesbe 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Public Arts Commission was called to order at 4:35 p.m. by Ms. Sammann. Ms. Reid took roll and a quorum was declared present. 2. CHANGES TO AGENDA There were none. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the July 10, 2018 meeting were reviewed by the Commission. With no changes proposed, Ms. Sammann made a motion to approve the minutes. Ms. Snyder seconded the motion. All Commission members present were in favor of approval, and the minutes were unanimously approved as presented. 4. PUBLIC INPUT There was none. 5. PRESENTATIONS  Presentation by Staff: Monthly Progress Report Ms. Storm presented the City staff’s monthly progress report to the Commission, outlining projects in process, recent requests and recommendations from the public, staff activities, 1  August 14, 2018 and upcoming events. Following the monthly progress report, Ms. Storm introduced Public Arts Intern, Deborah Agoye.  Presentation by 2018 Arts Grant Recipient: Ellen Kirsanoff, Meadowbrook Park Barn Quilt Ms. Sammann introduced Ellen Kirsanoff, Development Manager and Janet Soesbe, Community Program Manager for the Urbana Park District. They gave a presentation on their project titled, Meadowbrook Park Barn Quilt. The project included the creation, installation, and display of a Barn Quilt on the North Side of the Meadowbrook Park Interpretive Center in Urbana. The featured artist for the project was Travis Schiess. Ms. Kirsanoff stated that the work was completed and the final installation was done in time for the 2017 Jazz Walk event where around 3000 people attended. There was a pop-up children’s art event theme for the Barn Quilt that was presented during Jazz Walk, to help celebrate the unveiling of the artwork. They thanked the Commission for the grant received. At the conclusion of the report, questions and comments from the Commission were heard.  Review of Urbana Public Arts Ordinance Ms. Sammann introduced this agenda item. Mr. Boys addressed the Commission regarding the 2008 Public Arts Commission Ordinance. He stated that the Commission was asked to review it in preparation for the transition to an Arts & Culture Commission. The ordinance would need to be edited in order to make the transition official. Mr. Boys stated that they would take time to work through the ordinance, focusing on about six points that City Staff felt should be addressed. After reviewing the six points, Mr. Boys opened up the floor for discussion. There were no questions or comments.  Proposal for Arts and Culture Mission Statement , Ms. Sammann introduced this agenda item. Ms. Storm summarized the progress during the last meeting regarding the discussion of mission statement creation and the vision of an arts & culture program. She reported that she took all of the words that were written down on the Commission member’s pages, and made them into a visual portal for that night’s meeting. Ms. Storm stated that she would talk about the feedback from the previous meeting, and then discuss what a draft statement could look like. Following the review, a brief discussion between members of the Staff and Commission ensued.  Review of Urbana Arts Grant Program Ms. Sammann introduced this agenda item. Ms. Storm stated that she wanted to get the Commission thinking about an eventual revision to the Grant Program. She gave an overview of the current grant program, and shared some of the common feedback received about the program. A brief discussion between members of the Staff and Commission ensued. 6. OLD BUSINESS There was none. 2  August 14, 2018 7. NEW BUSINESS There was none. 8. ANNOUNCEMENTS There were none. 9. ADJOURNMENT Ms. Sammann made a motion that the meeting be adjourned. Ms. Hedlund seconded the motion. With no further business, Ms. Sammann declared the meeting adjourned at 6:10 pm. Submitted, Sukiya J. Reid, Recording Secretary 3