Arts and Culture Commission Meeting

January 8, 2019 MINUTES OF A REGULAR MEETING URBANA ARTS AND CULTURE COMMISSION APPROVED DATE: January 8, 2019 TIME: 4:30 p.m. PLACE: City Council Chambers, Urbana City Building, 400 South Vine Street, Urbana, Illinois MEMBERS PRESENT: Courtney Becks, Katie Harrell, Barbara Hedlund, Eric Jakobsson, Patricia Sammann, Stacey Robinson, Jessica Snyder MEMBERS ABSENT: Sara Jones MEMBERS EXCUSED: Jenelle Orcherton STAFF PRESENT: Brandon Boys, Economic Development Manager; Rachel Storm, Public Arts Coordinator; Sukiya J. Reid, Recording Secretary OTHERS PRESENT: Celeste Choate, Rob Krumm, Amanda Standerfer 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Arts and Culture Commission was called to order at 4:32 p.m. by Ms. Sammann. Ms. Reid took roll and a quorum was declared present. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the December 11, 2018 meeting were reviewed by the Commission. With no changes proposed, Ms. Sammann made a motion to approve the minutes. Ms. Snyder seconded the motion. All Commission members present were in favor of approval, and the minutes were unanimously approved as presented. 3. CHANGES TO AGENDA Ms. Sammann announced that Rob Krumm of the Folk and Roots Festival would be presenting at the meeting. Ms. Storm then took a moment to recognize the newest Commission member, Stacey Robinson. Mr. Robinson greeted the Commission and gave a brief background on himself. 1  January 8, 2019 4. PUBLIC INPUT There was none. 5. PRESENTATIONS  Presentation by Staff: Monthly Progress Report Ms. Storm presented the City staff’s monthly progress report to the Commission, outlining projects in process, recent requests and recommendations from the public, staff activities, and upcoming events.  Partner Presentation: Celeste Choate, Urbana Free Library Ms. Sammann introduced this agenda item. Celeste Choate, Executive Director of the Urbana presented information regarding the library’s programming, new art materials in circulation, and partnership efforts.  Presentation by 2018 Grant Presentation: Rob Krumm, CU Folk and Roots Ms. Sammann introduced Rob Krumm, member of the CU Folk and Roots Steering Committee. He gave a slide-show presentation on the 10th annual CU Folk and Roots Festival that took place October 18-20, 2018 in downtown Urbana and Krannert Center. The festival included over 80 participatory events, performances, dances, hands on workshops, storytelling, performers for kids of all ages, jam sessions, dance lessons, puppets and more. All events were free and there were over 1,650 people in attendance. Mr. Krumm thanked the Commission for the grant received. At the conclusion of the report, questions and comments were heard.  Review of Urbana Arts Grants Tier III Timeline and Jury Process Ms. Sammann introduced this agenda item. Ms. Storm stated that they would be reviewing the timeline that was sent via email. She stated that since she had not heard feedback from all the Commission members, she would reopen the opportunity to provide feedback at the meeting. A brief discussion between members of the Staff and Commission ensued. Following discussion, Ms. Storm stated that the special meeting would take place on February 26, 2019 and that she would send out confirmation of the exact time and location. 6. ANNOUNCEMENTS Ms. Hedlund announced that members of the University School of Music Faculty and the Symphony would be having a dinner concert on Feb 12th at Silvercreek Restaurant to support the schools. 8. ADJOURNMENT Ms. Sammann made a motion that the meeting be adjourned. Mr. Jakobsson seconded the motion. With no further business, Ms. Sammann declared the meeting adjourned at 6:01 pm. 2  January 8, 2019 Submitted, Sukiya J. Reid, Recording Secretary 3