City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – Monday February 25 2013 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee Of The whole of the City of Urbana, Illinois, met in regular session Monday February 25, 2013 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Charlie Smyth (Chair); Brandon Bowersox-Johnson; Eric Jakobsson; Robert E. Lewis; Diane W. Marlin; Dennis Roberts; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: Heather Stevenson STAFF PRESENT: Brad Bennett; Patrick Connolly; William Gray; Kelly Mierkowski; Mike Monson; Brian Nightlinger; Scott Tess; Elizabeth Tyler; James Simon OTHERS PRESENT: Robert Auler; Rex Bradfield; Clara Bright; Rev. Melinda Carr; Carletta Donaldson; Mark Fanning; Shirley Hursey; Tomeka Miller; Rev. Dr. Evelyn Burnett Underwood; Bishop King James Underwood; Derek Waite; Travell Watkins; Members of the Media 1. CALL TO ORDER AND ROLL CALL With a quorum present, Chair Smyth called the meeting of the Committee Of The Whole to order at 7:02 p.m. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT Ms. Marlin made an observation on item 2(d) it should read Aggressive instead of Aggravated. a. Presentation: Municipal Electric Aggregation Presentation by Homefield Energy Representatives Mike Monson, Chief of Staff introduced the representatives from Homefield Energy, Mr. Mark Fanning, Derek Waite and Ms. Tamika Cole. Mark Manning, Program Manager addressed the committee and presented a progress report from Homefield Energy, highlights so far have been: Winning the business of City of Urbana along with 55 other cities in downstate Illinois. The enrollment was Successful. Despite the unexpected student turn over in August, which it was not in the original equation, everything rebound back to its original numbers, once the new students returned and enrolled in the program. b. Report: Municipal Electric Aggregation Quarterly Report This report was presented by Homefield Energy representatives, Mr. Mark Fanning and Derek Waite. Homefield Energy is required to provide three different reports to the City every quarter. Power Mix Report: This report will show the source of the power and demonstrate that the power was City of Urbana Committee Of The Whole Minutes: February 25, 2013 Page 2 of 4 provided in accordance with Renewable Portfolio Standards and Federal Clean Air Act regulations and permits. RECs Report: Supportive information to show proper purchased of certified RECs to offset the non-renewable energy provided in the mix. Aggregation Report: A report showing the number of participants in the program and their benefits compare to other providers. In addition, the Supplier will report its customer education efforts. Anyone interested in this report can go to homefieldenergy.com or Ameren.com c. Report: 2012 Solid Waste Report Scott Tess, Environmental Sustainability Manager presented this report. He gave an update on the Waste and Recycling which shows an increase on both the curbside and the multifamily U-Cycle programs. This increase is due to the education through local outreach, advertisement, social media and school programs. Bill Gray, Public Works Director presented the following information: Sustainable Choices 2040 kick off meeting schedule for Wednesday February 27, 2013 from 5-7pm at the Illinois Terminal in Champaign. The Washington Street Resurfacing Project will host an open house Thursday February 28, 2013 from 5-7pm at the Living Hope Foursquare Church, 2101 E. Washington Street, in Urbana. The Economic Development Program will receive funding from the Illinois Department of Transportation in the amount of $ 1,411,916 million dollars for roadway improvements to Airport Road and Intersection improvements to Route US 45, this project will start in 2015. d. Report: Review of Aggravated Solicitation Ordinance Pat Connolly, Chief of police presented this item. Good feedback overall since this Ordinance has been implemented. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING Mr. Lewis made a motion to approve the minutes of the meeting held February 11, 2012. Mr. Jakobsson seconded. Motion carried by voice vote. 4. PUBLIC INPUT Carletta Donaldson addressed the committee to make a public announcement. Mr. Rex Bradfield and Robert Auler gave a presentation in reference to the Dr. Ellis subdivision sewer issues. The following residents submitted an input card, to record their support with the sewer issues at the Dr. Ellis Subdivision. Clara Bright, Tomeka Miller, Travell Watkins. Rev. Melinda Carr on behalf of the Ministerial Alliance addressed the committee in opposition of Ordinance No. 2013-02-016. Shirley L. Hursey addressed the committee in support of Dr. Ellis Subdivision sewer issues. City of Urbana Committee Of The Whole Minutes: February 25, 2013 Page 3 of 4 Dr. Evelyn B. Underwood addressed the committee wanting them to acknowledge the presentation given by Mr. Bradfield before making any final decision on any Ordinance to support the Dr. Ellis Subdivision. Bishop King James Underwood addressed the committee to express his concerns in regards to the Dr. Ellis Subdivision. 5. Ordinance No. 2013-02-016: An Ordinance Repealing Ordinance No. 2007- 12-138 and Establishing a Cost Reimbursement Policy for Repair of Illegal Connections of Private Sanitary Sewer Service Laterals to the Storm Sewer System and Repair of Privately-Owned Sanitary and Storm Sewer Service Laterals Brad Bennett, Public Works Engineer presented this ordinance for approval. Mr. Roberts made a motion to keep this item in committee for further study. Mr. Lewis seconded. Motion carried by voice vote. 6. Resolution No. 2013-02-005R: A Resolution Approving a Phase II Preliminary Engineering Services Agreement with ESCA Consultants, Inc. (Florida Avenue and Philo Road Traffic Signal Improvements) Bill Gray, Public Works Director presented this item for approval. Mr. Bowersox-Johnson made a motion to send this item to Council with a recommendation for approval. Mr. Lewis seconded. Motion carried by voice vote. 7. Ordinance No. 2013-02-017: An Ordinance Amending Urbana City Code Chapter Three, Section 3-43 (Increasing Number of Class AA and AA-01 Liquor Licenses for Capital Investment USA, LLC, d/b/a Urbana Landmark Hotel, 210 South Race Street) Messrs. Bowersox-Johnson and Smyth recuse themselves from voting. Ms. Marlin made a motion to send this item to Council with a recommendation for approval. Mr. Roberts seconded. Motion Carried by voice vote. 8. Discussion: Social Service Funding Allocations [12/3/13; 12/10/12; 1/7/13; 1/22/13; 2/11/13; 2/18/13] Kelly Mierkowski, Grant Management Division Manager presented more information for the Social Service Funding Allocations processes. Ms. Marlin presented a draft format to better assist everyone in the decision making of funding allocation. These guiding principal for the consolidated social service funding, should focus on documented needs for Urbana only. The goal is to have a long term impact in the community. Base on previous discussion our main focus for this upcoming year are Early Childhood including Prenatal Care and Summer Youth job programs. Discussion will continue at next meeting. City of Urbana Committee Of The Whole Minutes: February 25, 2013 Page 4 of 4 14. Adjournment There being no further business to come before the Committee, Chair Stevenson declared the meeting adjourned at 10:55 p.m. ______________________________ Wendy M. Hundley Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: March 11, 2013