City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – April 13, 2015 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, April 13, 2015 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Aaron Ammons; Bill Brown; Michael P. Madigan; Diane Marlin; Dennis Roberts; Charles Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: There were none ELECTED OFFICIALS ABSENT: Eric Jakobsson – Ward 2 STAFF PRESENT: Brandon Boys; Mike Brunk; Jeffrey Engstrom; Jennifer Gonzalez; Kelly Mierkowski; Mike Monson; Brian Nightlinger; Todd Rent; James Simon, Richard Surels; Elizabeth Tyler; OTHERS PRESENT: Katti Brinkman; Scott Dossett; Kate Hunter; Cain kiser; Durl Kruse; Carol Osgood; Esther Patt; Jennifer Putman; Dan Zangerl; Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Dennis Roberts called the meeting of the Committee of The Whole to order at 7:01 p.m., after which the City Clerk called the roll. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT 1. Chair Roberts discussed moving item no. 16 on the agenda to follow item no. 8 on the agenda, as guests were available for item no. 16 to present information and answer questions. Being no objection, item no. 16 was moved to be discussed following item no. 8. 2. Mayor Prussing presented that Senate Appropriations Committees I and II held a hearing at the Illini Union today, and that the University testified about the potential cuts in the budget of over 30%. The Mayor of Danville, the Mayor of Champaign, Mayor Prussing and the Mayor of Rantoul discussed the effect on local governments and made suggestions pertaining to revenue that the state could receive. Mayor Prussing discussed that there are problems with the state budget, and the state may be trying to shift the budget problems to local governments. 3. Alderman Roberts gave an update on the success of the rededication event for the Boneyard Creek Beautification Plan, as part of the Boneyard Arts Festival that occurred this past weekend. 4. Grants Management Division Manger Kelly Mierkowski presented that she received the social service funding applications, and that the applications are available for the Committee to review on disk or printed list. Discussion with the Committee and Mayor ensued following Ms. Mierkowski’s presentation. Ms. Mierkowski requested that the Committee inform her of the applicants, if any that they would like to hear presentation(s) from over the next week. City of Urbana Committee Of The Whole Minutes: April 13, 2015 Page 2 of 7 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 1. April 13, 2015 Alderman Brown made a motion to approve the April 13, 2015 minutes. Alderman Ammons seconded. Being no changes, the motion to approve the April 13, 2015 minutes was carried by voice vote. 4. PUBLIC INPUT 1. Urbana citizen Kate Hunter addressed the Committee in opposition to digital billboards. 2. Urbana citizen Jennifer Putman addressed the Committee in opposition to digital billboards. 3. Urbana citizen Dan Zangerl addressed the Committee in opposition to digital billboards. 4. Urbana citizen Scott Dosssett addressed the Committee in opposition to digital billboards. 5. Urbana citizen Katti Brinkmann addressed the Committee in opposition to digital billboards. 6. Cain Kiser with Adams Outdoor Advertising addressed the Committee in support of digital billboards. 7. Urbana citizen Carol Osgood addressed the Committee in opposition to digital billboards. 8. Urbana citizen Esther Patt addressed the Committee in opposition to digital billboards. 9. Urbana citizen Durl Kruse addressed the Committee in opposition to digital billboards. Committee Member Input 6. During and following Mr. Kiser’s comments; discussion with the Committee and Mr. Kiser ensued. During the discussion, Alderman Roberts relinquished the Chair to Alderman Brown from 7:57 p.m. to 8:05 p.m. to participate in the discussion. Mr. Kiser addressed the Committee’s questions and concerns. 7. Following Ms. Osgood’s presentation, a brief discussion with Mayor Prussing, the Committee and Ms. Osgood ensued. 9. Following Mr. Kruse’s presentation, a brief discussion with the Committee and Mr. Kruse ensued. 5. Ordinance No. 2015-04-033: An Ordinance Revising the Annual Budget Ordinance for FY2014/15(Arbor Programs)- PW City of Urbana Committee Of The Whole Minutes: April 13, 2015 Page 3 of 7 City Arborist Mike Brunk gave a presentation regarding funding for web development and brochure publication for the Under the Canopy brochure. Mr. Brunk also discussed developing and posting educational videos and how-to information on the City’s website. Following Mr. Brunk’s presentation, Alderwoman Marlin made a motion to send Ordinance No. 2015-04-033 to Council, with recommendation for approval. Alderman Smyth seconded. After brief discussion with Mayor Prussing and the Committee, the motion to send Ordinance No. 2015-04-033 to Council with recommendation for approval was carried by voice vote. 6. Resolution No. 2015-04-020R: Resolution to Amend Section 6 of Resolution No. 2014-01-002R to Extend the IDOT Traffic Study Task Force Preliminary Report Deadline to June 30, 2015 – HRO Human Resources Manager Todd Rent discussed the IDOT Traffic Stop Data Task Force’s progress on the preliminary report to date, and informed Mayor Prussing and the Committee of the reasons a deadline extension is needed. Following Mr. Rent’s presentation, Alderman Smyth made a motion to send Resolution No. 2015-04-020R to Council with recommendation for approval. Alderman Brown seconded. Being no discussion, the motion to send Resolution No. 2015-04-020R to Council with recommendation for approval was carried by voice vote. 7. Ordinance No. 2015-03-021: An Ordinance Amending Urbana City Code Chapter 14 (Establishing a License for Digital Outdoor Advertising Sign Structures)(C.O.W. 03/09/2015) - CD Interim Planning Manager Jeff Engstrom gave updated information to address the questions posed by the Committee on March 9, 2015. During Mr. Engstrom’s presentation, discussion with Mayor and the Committee ensued. Following discussion, additional public input was heard regarding Ordinance No. 2015-03-021. (refer to the Public Input section) Following public input, further discussion with the Committee ensued. Alderwoman Marlin made a motion to keep Ordinance No. 2015-03-021 in Committee. Alderman Madigan seconded. Following Alderwoman Marlin’s Motion, further discussion ensued. Alderman Roberts relinquished the Chair to Alderman Brown from 9:03 p.m. to 9:14 p.m. to participate in the discussion. Following discussion, the motion to keep Ordinance No. 2015-03-021 in Committee was carried by voice vote. City of Urbana Committee Of The Whole Minutes: April 13, 2015 Page 4 of 7 8. Ordinance No. 2015-03-022: An Ordinance Amending the Zoning Ordinance of The City Of Urbana, Illinois (Revising Article IX And Article XI Regarding Digital Outdoor Advertising Sign Structures/Plan Commission Case No. 2242-T-14)(C.O.W. 03/09/2015) – CD Being no presentation and no discussion, Alderman Madigan made a motion to hold Ordinance No. 2015-03-022 in Committee. Alderwoman Marlin seconded. The motion to hold Ordinance No. 2015-03-022 in Committee was carried by voice vote. 16. Resolution No. 2015-04-019R: A Resolution Approving and Authorizing the Execution of a Promotional and Marketing Agreement for Pygmalion Technology Conference (Fein-Bursoni Inc., FY 2015 - 2016) – CD Economic Development Manager Brandon Boys along with Seth Fein and Patrick Singer with the Pygmalion Festival discussed the Pygmalion Festival, and integrating the Pygmalion Technology Conference with the existing Festival. Following the presentation, discussion with the Committee ensued. Mr. Fein and Mr. Singer addressed the Committee’s questions and concerns. Following discussion, Alderman Smyth made a motion to send Resolution No. 2015-04-019R to Council with recommendation for approval. Alderman Brown seconded. Being no further discussion, the motion to send Resolution No. 2015-04-019R to Council with recommendation for approval was carried by voice vote. 9. Resolution No. 2015-04-014R: A Resolution Approving Modifications To The City Of Urbana And Urbana Home Consortium FY 2014-2015 Annual Action Plan (Neighborhood Revitalization & Program Income) – CD Grant Coordinator Jennifer Gonzalez discussed the proposed amendment, and gave information regarding the modifications to the Annual Action Plan that are being presented for approval. Following a brief discussion, Alderman Smyth made a motion to send Resolution No. 2015-04-014R to Council with recommendation for approval. Alderman Ammons seconded. Being no further discussion, the motion to send Resolution No. 2015-04-014R to Council with recommendation for approval was carried by voice vote. 10. Resolution No. 2015-04-015R: A Resolution Certifying a Community Housing Development Organization for the Urbana Home Consortium (Habitat Spring 2015) – CD Grant Coordinator Jennifer Gonzalez presented Resolution No. 2015-04- 015R and 2015-04-016R simultaneously, giving an overview of the proposed project to build 5 new Habitat houses, three in Champaign and two in Urbana. Ms. Gonzalez discussed the Consortium being short of the $150,000.00 requested by Habitat for funding the project, and the City of Urbana Committee Of The Whole Minutes: April 13, 2015 Page 5 of 7 proposal to finance the gap in funds using the Urbana HOME entitlement funds in the amount of $31,724.81 to be split between the two Urbana houses. Following Ms. Gonzalez’s presentation, Alderwoman Marlin made a motion to send Resolution No. 2015-04-015R to Council with recommendation for approval. Alderman Smyth seconded. Being no discussion, the motion to send Resolution No. 2015-04-015R to Council with recommendation for approval was carried by voice vote. 11. Resolution No. 2015-04-016R: A Resolution Approving and Authorizing the Execution of an Urbana Home Consortium Community Housing Development Organization Agreement (Habitat CHDO Developer FY 2014- 2015) – CD Alderman Smyth made a motion to send Resolution No. 2015-04-016R to Council with recommendation for approval. Alderman Ammons seconded the motion. Being no discussion, the motion to send Resolution No. 2015- 04-016R to Council with recommendation for approval was carried by voice vote. 12. Resolution No. 2015-04-017R: A Resolution Approving Additional Modifications To The City Of Urbana And Urbana Home Consortium FY 2013- 2014 Annual Action Plan (Home County TBRA Amendment) – CD Grant Coordinator Jennifer Gonzalez presented that the purpose of the amendment is to reallocate funds from a prior Habitat for Humanity project that could not be completed due to new timeliness requirements implemented by Housing and Urban Development, to the CCRPC’s No Limits Program. Following Ms. Gonzalez’s presentation, discussion with the Committee ensued. Ms. Gonzalez addressed the Committee’s questions and concerns. Following discussion, Alderman Smyth made a motion to send Resolution No. 2015-04-17R to Council with recommendation for approval. Alderman Ammons seconded. After further discussion, the motion to send Resolution No. 2015-04-017R to Council with recommendation for approval was carried by voice vote. 13. Ordinance No. 2015-04-032: An Ordinance Revising the Annual Budget Ordinance for FY2014/15 (Emergency Solutions Grant) – CD (note: Chair Roberts inadvertently addressed Resolution No. 2015-04-018R out of agenda order, just prior to Ordinance No. 2015-04-032) Kelly Mierkowski, Manager of the Grants Management Division presented that the City of Urbana applied for the Emergency Solutions Grant, and it was approved for the City to administer this grant. There is no fiscal impact to the City’s general fund, as the revenues from the grant will offset the expenditures. City of Urbana Committee Of The Whole Minutes: April 13, 2015 Page 6 of 7 Discussion with the Committee ensued following Ms. Mierkowski’s presentation. Ms. Mierkowski addressed the Committee’s questions and concerns. Following discussion, Alderman Smyth made a motion to send Ordinance No. 2015-04-032 to Council with recommendation for approval. Alderman Brown seconded. Being no further discussion, the motion to send Ordinance No. 2015-04-032 to Council with recommendation for approval was carried by voice vote. 14. Resolution No. 2015-04-018R: A Resolution Approving the Transfer of Volume Cap in Connection with Private Activity Bond Issues, Single- Family Mortgage Revenue Bonds, and Related Matters (Private Bond Cap Allocation – EIEDA, Series 2015) – CD (note: Chair Roberts inadvertently addressed Resolution No. 2015-04-018R out of agenda order, just prior to Ordinance No. 2015-04-032) Kelly Mierkowski, Manager of the Grants Management Division discussed the options regarding the issuance of private activity bonds, explaining recommended option would be to cede the City of Urbana’s 2015 private activity bond cap to another entity, and more specifically to The Eastern Illinois Economic Development Authority, to allow the greatest economic impact in our area. Following Ms. Mierkowski’s presentation, Alderman Smyth made a motion to send Resolution No. 2015-04-018R to Council with recommendation for approval. Alderwoman Marlin seconded. Discussion with Mayor Prussing and the Committee ensued following Alderman Smyth’s motion. Following discussion the motion to send Resolution No. 2015-04-018R to Council with recommendation for approval was carried by voice vote. 15. Ordinance No. 2015-04-031: An Ordinance Revising the Annual Budget Ordinance for FY2014/15 (Historic Preservation Grant) – CD Interim Planning Manager Jeff Engstrom presented that the Certified Local Government Grant, if Ordinance No. 2015-04-031 passed by Council, will allow the City of Urbana to hire an intern with design experience to create interactive web maps of Urbana’s historic resources. Mr. Engstrom discussed that the City’s matching share of the grant, being $1,050.00, would be paid in-kind through Planning Division staff hours. Discussion with the Committee ensued following Mr. Engstrom’s presentation. Mr. Engstrom addressed Council’s questions and concerns. Following discussion, Alderman Brown made a motion to send Ordinance No. 2015-04-031 to Council with recommendation for approval. Alderman Ammons seconded. Being no further discussion, the motion to send Ordinance No. 2015-04-031 to Council with recommendation for approval was carried by voice vote. City of Urbana Committee Of The Whole Minutes: April 13, 2015 Page 7 of 7 17. Ordinance No. 2015-04-034: An Ordinance Amending Urbana City Code Chapter 3, Section 3-43(Increasing number of Class C liquor licenses for OMSAI, LLC, d/b/a Urbana Mini Mart, 1701 Philo Road) – MAYOR Alderman Madigan recused himself at 10:10 as a liquor license holder in the City of Urbana, and then departed the meeting as the following agenda item being Ordinance 2015-F-035 is also a liquor license item. Mayor Prussing briefly discussed the proposed liquor license, and recommended approval of Ordinance No. 2015-04-034. Being no discussion, Alderwoman Marlin made a motion to send Ordinance No. 2015- 04-034 to Council with recommendation for approval. Alderman Ammons seconded. The motion to send Ordinance No. 2015-04-034 to Council with recommendation for approval was carried by voice vote. 18. Ordinance No. 2015-04-035: An Ordinance Amending Urbana City Code Chapter 3, Section 3-43(Increasing the number of Class R-1 liquor licenses for Pan Huang, LLC, d/b/a Ai-Tune, 110 E. University Avenue) - MAYOR After Chair Roberts introduced Ordinance Number 2015-04-0335, a brief discussion ensued with Mayor Prussing and the Committee. The owner of the business was present at the meeting, and addressed the Committee’s questions and concerns regarding the type of business and the type of liquor license that will be appropriate for the business. As some questions were left unanswered after the discussion, it was decided to move Ordinance No. 2015-04-135 to Council with no recommendation, with Mayor Prussing to obtain responses to the Committee’s unanswered questions by the following Monday’s meeting of the Urbana City Council. After discussion, Alderman Brown made a motion to move Ordinance No. 2015-04-035 to Council with no recommendation for approval. Alderman Ammons seconded. Being no further discussion, the motion to move Ordinance No. 2015-04-035 to Council with no recommendation for approval was carried by voice vote. 19. Adjournment There being no further business to come before the Committee, Chair Dennis Roberts declared the meeting adjourned at 10:30 p.m. _Vicky A. Osborn______ Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: _ April 27, 2015______