City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – July 27, 2015 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, July 27, 2015 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Aaron Ammons; Bill Brown; Michael P. Madigan; Diane Marlin; Dennis Roberts; Charles Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: There were none ELECTED OFFICIALS ABSENT: Eric Jakobsson, Alderman Ward 2 STAFF PRESENT: Brandon Boys; Patrick Connolly; William Gray; Elizabeth Hannan, Mike Monson; Brian Nightlinger; Matthew Rejc, Craig Shonkwiler; James Simon; Elizabeth Tyler OTHERS PRESENT: Edward Bland, Executive Director of the Housing Authority of Champaign County; Darrel Foste; Durl Kruse; Sarah Nemeth; Bob Swisher; Bishop King James Underwood and Reverend Dr. Evelyn Underwood; Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Bill Brown called the meeting of the Committee of The Whole to order at 7:19 p.m., after which the City Clerk called the roll. The start of the meeting was delayed due to a special meeting of the Urbana City Council beginning at 7:00 p.m. this day. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT 1. Chair Brown requested a change to the Agenda to move item number 13/Resolution No. 2015-07-039R to be presented following item number 9/Resolution No. 2015-07-036R. Alderman Smyth made a motion to approve the agenda change. Alderman Ammons seconded. Being no discussion or opposition to the change, the motion was carried by voice vote. 2. Finance Director Elizabeth Hannan presented updates on cash management and investment management. Ms. Hannan also informed the Committee that the auditors are working at the City this week on the audit, and will complete this October. Ms. Hannan updated the Committee on the status of implementation of the new accounting system, and updated the Committee on proposed financial reporting to Council. Discussion with the Committee ensued following Ms. Hannan’s discussion. 3. Community Development Director Elizabeth Tyler announced that Economic Development Manager Brandon Boys was selected as one of the recent awardees for the Central IL Business Magazine’s “40 under 40” award, and congratulated him on this achievement. 4. Discussion – Broadway Avenue Improvements – Brick Disposition Public Works Director William Gray gave a recap of the Memorandum regarding the disposition of the Broadway Avenue brick pavers that City of Urbana Committee Of The Whole Minutes: July 27, 2015 Page 2 of 6 was distributed to Mayor Prussing and Members of City Council. Mr. Gray discussed how the Public Works Department currently disposes of City property, and gave an overview of discussions with Bob Swisher, a volunteer with the Preservation and Conservation Association (hereinafter “PACA”) regarding the City’s position on retention and disposition of the brick pavers. Mr. Gray gave four options to be considered by the City Council regarding the disposition of the brick pavers. Following Mr. Gray’s presentation, discussion with the Committee ensued. Mr. Gray and Assistant City Engineer Craig Shonkwiler addressed the Committee’s questions and concerns. Following discussion, Chair Brown called for public comment from cards submitted by the public pertaining to this issue. Bob Swisher with PACA gave public input (please see the “Public Input” section of these minutes) Discussion with Mayor Prussing, the Committee and Mr. Swisher ensued following Mr. Swisher’s public input statements. No other public input was given following Mr. Swisher’s public input regarding the brick pavers. Discussion with Mayor Prussing and the Committee continued. Alderman Roberts made a motion to split the brick pavers with PACA 50/50. Alderman Madigan seconded. City Attorney James Simon participated in discussion to address questions pertaining to the motion and the legal form of the same. After further discussion and comment by City Attorney Simon, Alderman Roberts amended his Motion to recommend that Staff draft a resolution for the next regular meeting of the Urbana City Council pertaining to the 50/50 split between the City of Urbana and PACA. Alderman Madigan agreed to the amendment to the motion. Alderman Smyth asked for confirmation that taking any brick pavers to the Landscape Recycling Center would be omitted from the resolution. Alderman Roberts confirmed the same. Alderman Ammons made a friendly amendment to the Motion, adding that the City has “first dibs” on cleaning and obtaining the 60,000 brick pavers that the City needs to retain to maintain the streets moving forward, with PACA receiving the remaining bricks. Alderman Roberts was in agreement with the friendly amendment, as was Alderman Madigan. Alderman Roberts’ amended motion with Alderman Ammons friendly amendment was then carried by voice vote. 5. Public Works director William Gray presented that an informational public meeting would be held pertaining to the Broadway Avenue project at the Anita Purves Nature Center on July 29, 2015, from 5:00 p.m. to 7:00 p.m. 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 1. July 13, 2015 Alderman Smyth made a motion to approve the July 13, 2015 minutes. Alderman Ammons seconded. Being no changes, the motion to approve the July 13, 2015 minutes was carried by voice vote. City of Urbana Committee Of The Whole Minutes: July 27, 2015 Page 3 of 6 4. PUBLIC INPUT 1. Bob Swisher with PACA addressed Mayor Prussing and the Committee to discuss the Broadway Avenue brick pavers, and his understanding of the disposition of the same. 2. Chair Brown acknowledged a card from Bishop King James and Reverend Dr. Evelyn Underwood, and further acknowledged that neither wanted to verbally express their concerns regarding Dr. Ellis Subdivision sewer issues, but asked that these issues be mentioned. 3. Urbana citizen Darrel Foste addressed the Committee regarding Boneyard Creek issues on behalf of himself and the community. At the end of the allotted 5 minutes to speak, Alderman Roberts made a motion to extend Mr. Foste’s speaking time by three minutes. Alderman Brown seconded. Being no objection, Mr. Foste’s speaking time was extended. 4. Alderman Ammons gave information regarding “A Pathway to Building Trades Apprenticeship Informational Fair” to be held July 29, 2015 from 1:00 p.m. to 4:30 p.m. at the Douglas Library. 5. Durl Kruse addressed the Committee in opposition to Ordinance No. 2015-01-006. 5. Ordinance No. 2015-07-081: An Ordinance Approving an Agreement for Use of Right-Of-Way with McVili Enterprises, LLC (214 West Main Street) - PW Public Works Director William Gray presented the purpose of Ordinance No. 2015-07-081 and the reason the agreement for use of right-of-way is needed. Following Mr. Gray’s presentation, Alderwoman Marlin made a motion to send Ordinance No. 2015-07-081 to Council with recommendation for approval. Alderman Smyth seconded. Discussion with the Committee ensued following the motion. At 9:03 P.M. Alderman Madigan recused himself from discussion as a liquor license holder in the City of Urbana out of an abundance of caution after a brief discussion with City Attorney James Simon regarding the same. Following discussion, the motion to send Ordinance No. 2015-07-081 to Council with recommendation for approval was carried by voice vote. 6. Resolution No. 2015-07-038R: A Resolution Authorizing the Execution of an Option for The Housing Authority of Champaign County to Lease or Purchase the Former Urbana Townhomes Site - CD Community Development Director Elizabeth Tyler gave an overview of the proposed project and the role of the Housing Authority of Champaign County in relation to the same. Discussion ensued following Ms. Tyler’s presentation. Ms. Tyler and Edward Bland, Executive Director of the Housing Authority of Champaign County addressed the Committee’s questions and concerns. City of Urbana Committee Of The Whole Minutes: July 27, 2015 Page 4 of 6 Following discussion, Alderman Smyth made a motion to send Resolution No. 2015-07-038R to Council with recommendation for approval. Alderman Roberts seconded. Being no further discussion, the motion to send Resolution No. 2015-07-038R to Council with recommendation for approval was carried by voice vote. 7. Resolution No. 2015-07-034R: A Resolution Authorizing Entering Into and Execution of a Link Up Illinois “Double Value Coupon Program” Grant Agreement - CD Community Development Director Elizabeth Tyler discussed the LINK Up Illinois “Double Value Coupon Program” grant program, and the prior success of the same. Following Ms. Tyler’s presentation, Alderman Smyth made a motion to send Resolution No. 2015-07-034R to Council with recommendation for approval. Alderwoman Marlin seconded. Discussion with the Committee ensued following the motion. Following discussion, the motion to send Resolution No. 2015-07-034R to Council with recommendation for approval was carried by voice vote. 8. Resolution No. 2015-07-035R: A Resolution Approving an Economic Incentive Agreement with the East Urbana Development Corporation - CD Community Development Director Elizabeth Tyler discussed the purpose of and reasons for adopting the Economic Incentive Agreement as presented to the Committee. Discussion with the Committee ensued following Ms. Tyler’s presentation. Following discussion, Alderman Smyth made a motion to send Resolution No. 2015-07-035R to Council with recommendation for approval. Alderman Madigan seconded. Being no further discussion, the motion to send Resolution No. 2015-07-035R to Council with recommendation for approval was carried by voice vote. 9. Resolution No. 2015-07-036R: A Resolution Approving an Intergovernmental Agreement with the County of Champaign for Animal Control Services – UPD Urbana Chief of Police Patrick Connolly presented the proposed new intergovernmental agreement, briefly discussing the changes. Discussion with the Committee ensued following Chief Connolly’s presentation. Following discussion, Alderwoman Marlin made a motion to send Resolution No. 2015-07-036R to Council with recommendation for approval. Alderman Roberts seconded. Being no further discussion, the motion to send Resolution No. 2015-07-036R to Council with recommendation for approval was carried by voice vote. 13. Item 13/Resolution No. 2015-07-039R was presented following item 9/Resolution No. 2015-07-036R Resolution No. 2015-07-039R: A Resolution Authorizing Entering Into and Execution of Federal Emergency Management Agency Assistance to Firefighters Grant Agreement - UFD Urbana Fire Chief Brian Nightlinger discussed that passing Resolution No. 2015-07-039R will authorize the Urbana Fire Department to accept Fiscal Year 2014 Assistance to Firefighters Grant from the Department City of Urbana Committee Of The Whole Minutes: July 27, 2015 Page 5 of 6 of Homeland Security. Being no discussion, Alderman Roberts made a motion to send Resolution No. 2015-07-039R to Council with recommendation for approval. Alderman Ammons seconded. Being no discussion, the motion to send Resolution No. 2015-07-039R to Council with recommendation for approval was carried by voice vote. 10. Ordinance No. 2015-07-082: An Ordinance Revising the Fiscal Year 2015 – 2016 Annual Budget (Various Items) - FIN Finance Director Elizabeth Hannan presented the budget amendment, briefly discussing the items included in the amendment. Ms. Hannan noted that she would have revisions to the Ordinance to incorporate the minor corrections that she discussed. Discussion ensued following Ms. Hannan’s presentation. Following discussion, Alderman Roberts made a motion to send Ordinance No. 2015-07-082 to Council with recommendation for approval. Alderman Ammons seconded. Being no further discussion, the motion to send Ordinance No. 2015-07-082 to Council with recommendation for approval was carried by voice vote. 11. Resolution No. 2015-07-037R: A Resolution to Authorize Execution of an Amendment to Contract for Real Estate Purchase (City’s Purchase of Barnes Mobile Home Park Property between City of Urbana and the Weisiger Family Trust) – EXECUTIVE Chief of Staff Mike Monson presented an overview of the Barnes Mobile Home Park project, and explained that the proposed agreement will allow the developer and the Housing Authority to move forward with the project. Mr. Monson informed the Committee that the item is actually an Ordinance not a Resolution, and ensured that each member of the Committee received a copy of the proposed Ordinance that will be substituted for the proposed Resolution previously provided for approval by Council. Following Mr. Monson’s presentation, Alderman Roberts made a motion to send “a renumbered Ordinance which is to Authorize Execution of an Amendment to Contract for Real Estate Purchase (City’s Purchase of Barnes Mobile Home Park Property between City of Urbana and the Weisiger Family Trust)” to Council with recommendation for approval. Alderman Smyth seconded. Being no discussion, the motion to send “a renumbered Ordinance which is to Authorize Execution of an Amendment to Contract for Real Estate Purchase (City’s Purchase of Barnes Mobile Home Park Property between City of Urbana and the Weisiger Family Trust)” to Council with recommendation for approval was carried by voice vote. 12. Ordinance No. 2015-01-006: An Ordinance to Amend Urbana City Code Chapter 19, Article III, Division 1, Section 19-22(a) Concerning Qualifications for Service on City of Urbana Civilian Police Review Board (Civilian Police Review Board Qualifications)(C.O.W. 01/12/2015) – MAYOR Mayor Prussing presented the purpose of and reason for Ordinance No. 2015-01-006, which was presented to the Committee previously. Following Mayor Prussing’s presentation, there was public input by City of Urbana Committee Of The Whole Minutes: July 27, 2015 Page 6 of 6 Urbana Citizen Durl Kruse (please see the “Public Input” section of these minutes). Following Mr. Kruse’s public input, discussion with the Committee and Mayor Prussing ensued. During discussion, questions were directed to and answered by City Attorney James Simon. Following discussion, Alderman Smyth made a motion to keep Ordinance No. 2015-01-006 in Committee. Alderwoman Marlin seconded. After brief discussion, the motion to keep Ordinance No. 2015-01-006 in Committee was carried by voice vote. 13. Resolution No. 2015-07-039R: A Resolution Authorizing Entering Into and Execution of Federal Emergency Management Agency Assistance to Firefighters Grant Agreement - UFD Item 13/Resolution No. 2015-07-039R was presented following item 9/Resolution No. 2015-07-036R. 14. Adjournment: There being no further business to come before the Committee, Chair Bill Brown declared the meeting adjourned at 10:12 p.m. _Vicky A. Osborn______ Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: _ August 10, 2015___