City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – September 28, 2015 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, September 28, 2015 in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Bill Brown; Eric Jakobsson; Diane Marlin; Dennis Roberts; Charles Smyth; Laurel Lunt Prussing; Phyllis Clark ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: There were none ELECTED OFFICIALS ABSENT: Michael P. Madigan, Ward 6; Aaron Ammons, Ward 3 STAFF PRESENT: Elizabeth Beaty; Patrick Connolly; William Gray; Vince Gustafson; Elizabeth Hannan; Mike Monson; Brian Nightlinger; James Simon OTHERS PRESENT: Alvarez Dixon; Michael Kilcullen; Bishop King James and Rev. Dr. Evelyn Underwood; Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Charles Smyth called the meeting of the Committee of The Whole to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA AND STAFF REPORT Mayor Prussing reported on the impact the delayed of state payments is causing and what it means for the City of Urbana. Currently the State has delayed paying approximately $ 280,000 in revenues to Urbana. The city is still waiting on payments from our Share of video gambling and motor fuel tax, if this becomes a loss it will amount to almost $2 million dollars. Due to the monetary changes Mayor Prussing advised caution when it relates to spending. Mayor Prussing added two items at the end of the agenda for discussion. A draft resolution to protect drinking water and a liquor license for a new business “ Lumen” 3. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Roberts made a motion to approve minutes from meeting held on September 14, 2015. Alderwoman Marlin seconded. Alderman Smyth made two corrections to the minutes first to remove “from” on the first page under “Others Present” and clarify that there was motion and second for item 6. Ordinance No. 2015-07-084. It should read “A motion made by Alderman Smyth and seconded by Alderman Roberts. Motion carried by voice vote”. After corrections the motion to approve the corrected minutes was carried by voice vote. 4. PUBLIC INPUT Chair Smyth acknowledged a card from Bishop King James and Reverend Dr. Evelyn Underwood, and further acknowledged that neither wanted to City of Urbana Committee Of The Whole Minutes: September 28, 2015 Page 2 of 4 verbally express their concerns regarding Dr. Ellis Subdivision sewer issues, but asked that these issues be mentioned for the record. Alvarez Dixon from U of I Extension addressed the committee to introduce a new 4H afterschool program named “Lights on Afterschool” would like to have October 22nd declare “Lights on Afterschool”. Alderman Roberts and Michael Kilcullen addressed the committee and gave a brief power point presentation regarding the visit from Sister Cities International delegates from Thionville France. Mayor Prussing read a proclamation declaring September 28 through October 04, 2015 as “Diaper Need Awareness Week” Board member from Bottom Line Diaper Bank was available to pick up the executed proclamation. 5. Ordinance No. 2015-09-101: An Ordinance Approving Amendment No. 1 to an Agreement for Use of Right-of-Way with Metro Communications Company, Inc. Public Works Director William Gray presented Ordinance No. 2015-09-101 with recommendation for approval. After presentation Alderwoman Marlin made a motion to send Ordinance No. 2015-09-101 to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 6. Ordinance No. 2015-09-102: An Ordinance Revising the Fiscal Year 2015 – 2016 Annual Budget (Rebudgets and Other Miscellaneous Items) Finance Director Elizabeth Hannan presented Ordinance No. 2015-09-102 with recommendation for approval. Discussion ensued with Ms. Hannan and committee member. After debate Alderman Roberts made a motion to send Ordinance No. 2015- 09-102 to council with recommendation for approval. Alderman Jakobsson seconded. Motion carried by voice vote. 7. Resolution No. 2015-09-053R: A Resolution Approving an Intergovernmental Agreement with the City of Champaign (“MobileMeter” sublicensing) Collector’s Office Supervisor Elizabeth Beaty and Public Facilities Supervisor Vince Gustafson presented Resolution No. 2015-09-053R with recommendation for approval. Discussion ensued. After a video and power point presentation Alderman Roberts made a motion to send Resolution No. 2015-09-053R to council with recommendation for approval. Alderman Jakobsson seconded. Motion carried by voice vote. 8. Resolution No. 2015-09-054R: A Resolution Approving an Agreement with Passport Parking, Inc. to Provide for Parking Fee Payment by Cellphone Collector’s Office Supervisor Elizabeth Beaty and Public Facilities Supervisor Vince Gustafson presented Resolution No. 2015-09-054R with recommendation for approval. Discussion ensued. City of Urbana Committee Of The Whole Minutes: September 28, 2015 Page 3 of 4 After the presentation Ms. Beaty and Mr. Gustafson addressed the committees questions and concern regarding the propose pay by cellphone program. Alderman Roberts made a motion to send Resolution No. 2015- 09-054R to council with recommendation for approval. Alderwoman Marlin seconded. Motion carried by voice vote. 9. Resolution No. 2015-09-055R: A Resolution Approving Amendment Numbers 1 and 2 to an Intergovernmental Agreement with the Illinois Office of the Comptroller (Local Debt Recovery Program) Collector’s Office Supervisor Elizabeth Beaty presented Resolution No. 2015-09-055R with recommendation for approval. Ms. Beaty went on to say that this program has been very successful and beneficial for the city. Pleased to report that the city has recovered a total of $170,000 in revenue since partnering with the Comptroller’s Local Debt Recovery Trust Fund. After presentation Alderman Jakobsson made a motion to send Resolution No. 2015-09-055R to council with recommendation for approval. Alderman Roberts seconded. Motion carried by voice vote. 10. Resolution No. 2015-09-056R: A Resolution Approving and Authorizing Entering into and Executing a Second Amendment to Intergovernmental Agreement for Fire Protection Services (Authorizing the Entering into and Execution of a Second Amendment to Intergovernmental Agreement between the City of Urbana, City of Champaign and the University of Illinois for Fire Protection Services – Non-Personnel Costs) Fire Chief Brian Nightlinger presented Resolution No. 2015-09-056R with recommendation for approval. Discussion ensued. After presentation Alderwoman Marlin made a motion to send Resolution No. 2015-09-056R to council with recommendation for approval. Alderman Jakobsson seconded. Motion carried by voice vote. 11. Ordinance No. 2015-09-103: An Ordinance Amending Urbana City Code Chapter 3, Section 3-43 (Increasing number of Class BB liquor licenses for Sipyard, LLC, 206 W. Main Street) Mayor Prussing presented Ordinance No. 2015-09-103 with recommendation for approval. Discussion ensued. After presentation and clarification of the type of liquor license that it will be. Alderman Jakobsson made a motion to send Ordinance No. 2015-09-103 to council with recommendation for approval. Alderwoman Marlin seconded. Motion carried by voice vote. 12. Addition to the Agenda a. An Ordinance Amending Urbana City Code Chapter 3, Section 3-43 (Increasing Number of Class CA-2 Liquor Licenses for Lumen, Inc., 111 Goose Alley. Mayor Prussing presented this item for discussion and for members to be aware of this item at City Council meeting Monday, October 5, 2015. Discussion ensued. City of Urbana Committee Of The Whole Minutes: September 28, 2015 Page 4 of 4 b. Resolution in Support of Improved Legislation to Protect Drinking Water – Mayor Mayor presented a draft of the propose resolution regarding ways to protect our water. Discussion ensued. 13 Adjournment: There being no further business to come before the Committee, Chair Charles Smyth declared the meeting adjourned at 08:31 p.m. _Wendy M. Hundley______ Recording Secretary *This meeting was taped. **This meeting was broadcast on cable television. Minutes Approved: _ OCTOBER 12, 2015