City Council Regular Meeting

CITY OF URBANA COMMITTEE OF THE WHOLE – Monday, July 10, 2017 – 7:00 P.M. CITY COUNCIL CHAMBERS – 400 S. VINE STREET, URBANA, IL The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session Monday, July 10, 2017, in the Council Chambers of the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: Aaron Ammons; Bill Brown; Dean Hazen; Jared Miller; Dennis Roberts; Maryalice Wu; Diane Wolfe Marlin; Charles A. Smyth ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: Eric Jakobsson, Ward 2 STAFF PRESENT: Brandon Boys; William Gray; Elizabeth Hannan; Wendy Hundley; Mike Monson; Brian Nightlinger; Mat Rejc; Joel Sanders; John Schneider; Craig Shonkwiler; James Simon OTHERS PRESENT: Brian Anderson; Elderess Melinda Carr; Don Owen; Esther Patt; Bishop King James Underwood; Members of the Media 1. CALL TO ORDER AND ROLL CALL There being a quorum, Chair Bill Brown called the meeting of the Committee of the Whole to order at 8:17pm following a Rescheduled City Council meeting. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING Alderman Ammons made a motion to approve minutes from the meeting held on June 26, 2017. Motion seconded by Alderman Miller and carried by voice vote. 3. ADDITIONS TO THE AGENDA There were none. 4. PETITIONS AND COMMUNICATIONS Alderman Brown acknowledged the presence of Don Owen and Brian Anderson who are present to answer any questions about Ordinance No. 2017-07-036. Esther Patt addressed the committee about Ordinance No. 2017-06-033 and Resolution No. 2017-07-045R. As a former city council member she gave some suggestions about the language in Rule # 5 of the resolution and section 2(2-25) part c of the ordinance. Bishop King James Underwood presented Alderman Roberts with two checks: one on behalf of himself and Dr. Evelyn B. Underwood and the other on behalf of his church New Free Will Baptist to help with the upcoming Sister City project in Malawi. Alderman Roberts thanked Bishop King James Underwood and Dr. Evelyn B. Underwood for the contribution. Alderman Roberts acknowledged Scott Dossett as he is the Page 1 of 4  coordinator of the trip and the GoFundMe page called Concrete for Guardians Feet. The trip will take place August 9-19, 2017. Bishop King James Underwood did not wish to speak, but asked that his position be entered into the record regarding the Dr. Ellis Subdivision sewer issues. Elderess Melinda Carr did not wish to speak, but asked that her concerns about the Dr. Ellis Subdivision sewer problems and historic impact be entered into the record. 5. PRESENTATIONS There were none. 6. STAFF REPORT There was none. 7. Ordinance No. 2017-07-036: An Ordinance Amending Schedule F of Section 23-82 of the Urbana Local Traffic Code Designating One-Way Streets and Alleys (Anderson Street) Assistant City Engineer Craig Shonkwiler presented Ordinance No. 2017-07-036 to committee with a recommendation for approval. The school district is requesting that Anderson Street be directed northbound in the morning, between 7:30-a.m and 8:30 a.m., and in the afternoon, between 2:30 p.m. and 3:30 p.m. Monday-Friday on school days only from August 1, 2017-August 1, 2018. Mr. Shonkwiler addressed question from Alderwoman Wu about the clarity of the language in the ordinance because it did not have the hours of restriction. There being to further questions or concerns, Alderman Miller made a motion to send Ordinance No. 2017-07-036 to council with recommendation for approval with the added language to match the presentation (When school is in session). Alderman Ammons seconded. Motion carried by voice vote. 8. Ordinance No. 2017-07-037: An ordinance Amending Schedule J of Section 23-183 of the Urbana Local Traffic Code Prohibiting Parking at all Times on Certain Streets (Division Avenue) Assistant City Engineer Craig Shonkwiler presented Ordinance No. 2017-07-037 to committee with a recommendation for approval. This ordinance will restrict parking on the east side of Division Ave. between the eastern leg of the intersection of Thompson St. and Division Ave. and 90 feet south of the eastern leg of the intersection of Thompson St. and Division Ave. This was brought to the Traffic commission to address safety concerns. Mr. Shonkwiler addressed all questions and concerns from committee. Some of the concerns raised were the possibility of adding a stop sign on Division and perhaps consider options other than eliminating parking for the residents on the east side of Thompson St. Mr. Shonkwiler suggested sending this back to Traffic Commission for further evaluation if committee wished to do so. Page 2 of 4  After discussion, Alderman Miller made a motion to send Ordinance No. 2017-07-037 back to Traffic Commission for further review. Alderman Roberts seconded. Motion carried by voice vote. 9. Resolution No. 2017-07-044R: A Resolution Approving a Supportive Housing Program Subrecipient Agreement with Courage Connection (FY 2017-2018) Community Development Specialist Matt Rejc presented Resolution No. 2017-07-044R to committee with the recommendation for approval. This resolution will allow the city to receive funds from the US Department of Housing and Urban Development (HUD) and pass those funds along to Courage Connection as part of their Domestic & Violence Families in Transition. Discussion ensued about the clarity and process of the grant. Mr. Rejc addressed questions and concerns from committee members about the need for the agreement. After discussion, Alderman Miller made a motion to send Resolution No. 2017- 07-044R to council with recommendation for approval. Alderman Ammons seconded. Motion carried by voice vote. 10. Ordinance No. 2017-05-033: An Ordinance Amending Urbana City Code Chapter 2, Sections 2-24, 2-25 and 2-27 City Attorney James Simon presented this ordinance with the recommendation for approval. Mr. Simon explained that the purpose of this ordinance is to clarify prior rules, procedures, and mechanics by which the council and committee operates. Discussion ensued. For discussion purposes, the chair entertained a motion to send Ordinance No. 2017-05-033 to council with recommendation for approval with changes by inserting “city” to council member” under section 2.24 and to replace “Mayor” for member in the last sentence of part c. Alderman Roberts made the motion to open discussion. Alderwoman Wu seconded. Motion carried by voice vote. Discussion ensued. After discussion, the following changes were made: • Alderman Ammons made a motion to replace “alderperson” in place of “aldermanic” under Sec. 2-24. Alderman Roberts seconded. Motion carried by majority voice vote. • Alderman Roberts made a motion to change “(7) aldermen to “(7) alderperson” under Sec. 2-24 in order to be consistent. Alderman Ammons seconded. Motion carried by voice vote. After amendments were approved, the motion to send amended Ordinance 2017-05-033 to council with recommendation for approval was carried by voice vote. 11. Resolution No. 2017-07-045R: Resolution adopting city council and committee rules City Attorney James Simon presented this ordinance with the recommendation for approval. Mr. Simon explained that the purpose of this Resolution is to clarify current Page 3 of 4  rules, procedures and mechanics by which the council and committee operates. Discussion ensued. After discussion, the following changes were made: • Under Rule #1 section (b) iii. Chose [two] and strikeout the language in the paragraph below starting with "Notwithstanding". • Under Rule #3 section (b) change allotment time from (5) minutes to (3) minutes. • Rule #5 rewrite to make it optional and provide a template. • Rule #8 add invited presentation with an allotment time of 10 minutes. After discussion, legal was directed to clean up all changes and bring back to committee. Alderman Miller made a motion to keep Resolution No. 2017-07-045R in committee. Alderwoman Wu seconded. Motion carried by voice vote. 12. ADJOURNMENT There being no further business before the committee, Chair Brown declared the meeting adjourned at 10:16pm. Wendy M. Hundley_____ Recording Secretary This meeting was taped. This meeting was broadcast on cable television. *** Website link for this meeting: http://www.urbanaillinois.us/node/6539 Minutes Approved: July 24, 2017 Page 4 of 4