City Council Regular Meeting

URBANA CITY COUNCIL MEETING MINUTES DATE: Monday, January 27, 2020 TIME: 7:00 P.M. PLACE: Urbana City Council Chambers, 400 S. Vine St, Urbana, IL 61801 The City Council of the City of Urbana, Illinois, met in regular session January 27, 2020 at 7:00 p.m. in the Council Chambers at the Urbana City Building. ELECTED OFFICIALS PHYSICALLY PRESENT: City Council Members (CM) Eric Jakobsson (Ward 2), Bill Brown (Ward 4), Dean Hazen (Ward 6), Shirese Hursey (Ward 3), Jared Miller (Ward 7), Maryalice Wu (Ward 1), Dennis Roberts (Ward 5), Charles A. Smyth (City Clerk), Diane Wolfe Marlin (Mayor) ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: None STAFF PRESENT: Carol Mitten, James Simon, Lorrie Pearson, Lily Wilcock OTHERS PRESENT: Rev. Dr. Evelyn B. Underwood, Matt Deering, Rabel Burdge, Bob Flider, Ted Christy, Mathew Tomaszewski A. CALL TO ORDER AND ROLL CALL There being a quorum present, Mayor Marlin called the meeting of the Urbana City Council to order at 7:02 p.m. B. APPROVAL OF MINUTES OF PREVIOUS MEETING City Council Member (CM) Miller made a motion to approve minutes from the January 13, 2020 regular meeting and January 13, 2020 Joint Meeting. The motion was seconded by CM Wu, and passed by unanimous voice vote. C. ADDITIONS TO THE AGENDA There were none. D. PRESENTATIONS AND PUBLIC INPUT Rev. Dr. Underwood did not wish to speak but wanted the record to reflect continuing concern for the Dr. Ellis Subdivision sewer issues. The University of Illinois, represented by Bob Flider, Ted Christy, and Mathew Tomaszewski, made a presentation on the 2017 University of Illinois Master Plan following introductory remarks by Mayor Diane Marlin and City Administrator Carol Mitten. Mr. Flider provided an introduction to the other presenters and noted that with Chancellor Jones’ presentation at the Spring 2019 Developer’s Forum, a desire for collaboration with the cities developed. The campus master plan can be found at uocpres.uillinois.edu Mr. Christy reviewed the purpose, drivers, and the plan itself. He described the purpose as a framework for growth and also described the process by which the plan was assembled using an open, transparent and inclusive process involving many meetings and website involvement. He described the drivers of the plan including six themes including zero net growth, energy, and sustainability. For the plan itself, he displayed numerous maps. These included an opportunities plan describing more than can be done in the next 10 to 20 years, building and land use, described an emphasis on reinforcing the core and central campus, layouts for access and connectivity that are student centered, and plans for various facilities, housing, and activities. He finished his presentation discussing neighborhood identities for different sections of campus such as the Illinois Street Corridor, west campus identity, ACES Legacy Corridor, Athletics, and noted Page 1 of 3  Landscape and Entryway guidelines. Questions and discussion followed. Mayor Marlin noted the Rabel Burdge, Yankee Ridge Neighborhood Association, was present and did not wish to speak but is concerned about the location of swine facilities. Mayor Marlin noted that the University has indicated that they won’t locate as shown on the plans. CM Roberts commented on the plan and noted a desire to connect campus to downtown Urbana via the Boneyard Creek. In response to CM Jakobsson, Mr. Tomaszewski noted a student population growth projection of 1% per year. CM Jakobsson also expressed interest in the city being a laboratory for the research and teaching mission of the University. In response to council questions, the University representatives noted the building activity currently on the Urbana side of the campus with interest expressed by council in the medical corridor; no specific plans to replace cultural centers along Nevada St. though a general strategy of modernization exists; and that no funding exists for redeveloping Orchard Downs. CM Roberts spoke to the previous Orchard Downs redevelopment plans and Sister Cities Partnerships. Mayor Marlin noted that both cities will now have representation (Carol Mitten and Bruce Knight) on the Chancellor’s Economic Advisory Committee. Discussion concluded with a need for consistency at the major gateways to campus. E. UNFINISHED BUSINESS There was none. F. REPORTS OF STANDING COMMITTEES 1. Committee Of The Whole – (Council Member Eric Jakobsson) a. Resolution No. 2020-01-007R: A Resolution Approving a Memorandum of Understanding to Upgrade the Area-Wide Record Management System (ARMS) (Compliance with National Incident-Based Reporting System Specifications) For the committee, CM Jakobsson moved approval of Resolution 2020-01-007R, seconded by CM Wu. With no discussion, the motion passed by roll call vote (7-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. b. Resolution No. 2020-01-008R: Resolution Authorizing Protest/Request for Hearing/Intervention in Property Tax Exemption Proceedings (OSF Healthcare System/ 2019 Pay 2020) For the committee, CM Jakobsson moved approval of Resolution 2020-01-008R, seconded by CM Roberts. With no discussion, the motion passed by roll call vote (7-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. c. Resolution No. 2020-01-009R: Resolution Authorizing Protest/Request for Hearing/Intervention in Property Tax Exemption Proceedings (Carle Foundation/ 2019 Pay 2020) For the committee, CM Jakobsson moved approval of Resolution 2020-01-009R, seconded by CM Brown. With no discussion, the motion passed by roll call vote (7-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. d. Resolution No. 2020-01-010R: A Resolution Regarding the Release of Certain Closed Session Meeting Minutes and Approving the Destruction of Certain Verbatim Records of Closed Session Meetings (For the period ending January 31, 2020) For the committee, CM Jakobsson moved approval of Resolution 2020-01-010R, seconded by CM Hursey. With no discussion, the motion passed by roll call vote (7-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. G. REPORTS OF SPECIAL COMMITTEES There were none. Page 2 of 3  H. REPORTS OF OFFICERS Mayor Marlin stated that the revised liquor ordinance would be presented to council next week at the Committee of the Whole meeting. I. NEW BUSINESS 1. Ordinance No. 2020-01-001: An Ordinance Approving a Major Variance (Plasma Facility Sign at 907 N. Lincoln Ave. / ZBA Case No. 2019-MAJ-12) – CD Mayor Marlin introduce Ordinance 2020-01-001 noting that Mr. Deering, representing the developers, was present to answer questions. Planner Lily Wilcock spoke to the staff memo. She described the monument sign desired by Stough Real Estate for their property at 907 N. Lincoln which was recently granted a special use by council. She noted the lack of permitted signage as a potential oversight in the Zoning Ordinance for free standing commercial signs in the R5 Medium Density district as they are permitted for institutional and residential uses. She noted the variance criteria and noted that the ZBA included a recommendation of a sidewalk right- of-way dedication (following ordinance) as part of it’s review of this request. Ms. Wilcock reviewed the case summary and options noting that the ZBA voted unanimously to recommend approval with noted conditions. Questions and discussion followed. CM Roberts commented on the monument sign and Ms. Wilcock described the internal lighting features. CM Wu noted that the previous facility had a sign which Ms. Wilcock suspected was non-conforming. Community Development Director Pearson described allowable modifications of the sign and in response to CM Brown described the signage permitted in B2 zoning districts. Ms. Wilcock, responding to CM Hursey, described how the city measures lighting levels. CM Miller moved approval of Ordinance 2020-01-001, seconded by CM Hursey. With no further questions or discussion, the motion to approve passed by roll call vote (7-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. 2. Ordinance No. 2020-01-002: An Ordinance Accepting the Dedication of Right-of-Way (907 North Lincoln Avenue) - CD Mayor Marlin introduced Ordinance 2020-01-002. As this ordinance was described as part Ordinance 2020-01-001 above, CM Miller moved approval of Ordinance 2020-01-002. The motion was seconded by CM Roberts. CM Roberts noted the appropriateness of the partnership. With no further discussion, the motion to approve passed by roll call vote (7-0): Brown – Aye; Hazen – Aye; Hursey – Aye; Jakobsson – Aye; Miller – Aye; Roberts – Aye; Wu – Aye. J. ADJOURNMENT With no further business to come before the council, Mayor Marlin adjourned the meeting at 8:15 p.m. Charles A. Smyth City Clerk This meeting was video recorded with website link (viewable on demand): https://www.urbanaillinois.us/node/8261 This meeting was broadcast on cable television (UPTV) and streamed live: http://urbanaillinois.us/uptv Minutes Approved: February 10, 2020 Page 3 of 3