City Council Regular Meeting

CITY COUNCIL MINUTES DATE: Thursday, January 6th, 2022 TIME: 5: 3 0 pm PLACE: *ILEAS, 1701 North Main Street, IL 61801 A majority of a quorum of the Urbana City council met in goal-setting session on Thursday January 6th, 2022 at 5:30 PM. ELECTED OFFICIALS PHYSICALLY PRESENT: Diane Wolfe Marlin, Mayor; Phyllis D. Clark, City Clerk, CM Christopher Evans, CM Shirese Hursey, CM Jaya Kolisetty, CM Chaundra Bishop*, CM Grace Wilken *Denotes arrival after roll call. ELECTERD OFFICIALS ABSENT: CM Maryalice Wu STAFF PRESENT: Darcy Sandefur, William Kolschowsky, Carla Boyd, Richard Surles, Tim Cowan, Sheila Dodd, Carol Mitten, Sanford Hess, Elizabeth Hannan, Charles Lauss OTHERS PRESENT: Kevin James (Facilitator) 1. CALL TO ORDER Mayor Marlin called the City Council Goal-Setting Session to order at 5:32 PM. 2. APPROVAL OF PUBLIC INPUT RULES Vote to amend public input guidelines: proposed 30 minutes maximum time limit at 3 minutes a person. Motion to amend to adhere to the new guidelines by CM Quisenberry and seconded by CM Hursey. Passed by roll call vote. AYE: Evans, Hursey, Kolisetty, Bishop, Wilken, Quisenberry NAY: None 3. PUBLIC INPUT None 4. RESUMED CITY COUNCIL STRATEGIC GOAL-SETTING Mayor Marlin reintroduced the facilitator Kevin James. James provided a recap of previous sessions. Stressed importance of creating action steps to best support a strategy and its strategic area. Previous session was for establishing actions steps to accomplish strategies. City Administrator Carol Mitten provided group with the same list they created previously with a color coded key to identify which resources are already present or could be reallocated. (See attachment E) James shared a PowerPoint presentation as a warm-up activity that explored the relationship, roles, and responsibilities shared between elected officials, staff, and public. Page 1 of 4  Goal of this evening is to iron out and agree upon a finalized list by comparing attachment D (version created from previous sessions) and attachment E (version with resource mapping). Decided to engage in discussions as a group strategy by strategy from each section. (See attachments E and D.) Discussions Strategic Area #4 Economic Recovery/Development Strategy #1 Support Current Local Businesses Questions about responsibilities and where the workflow starts. Questions about supporting non- traditional business like online businesses. Questions about general assistance versus pandemic assistance. Questions about deadlines being applicable when the order of priorities is shifted. James asked group which of the three strategies was their biggest priority (a, b, or c from strategy #1 in Strategic area #4). Group consensus was to keep all 3 but to swap b and c due to timeliness. *For item C ARPA funding was removed. Changed wording from existing funding to existing resources. Strategy #2 Promote Workforce Development Questions about how to implement item A. James asked if item B was best accomplished by the City or from community partners. Group consensus was keep listing as is. *For item #2 dual credit program from strategic area #1 under public safety and wellbeing is to be the new item C in this section (strategic area #4 under strategy #2) and reword it as “explore dual credit vocational program” (See attachment D for this one.) Strategy #3 Recruit New Businesses and Industries Questions about grocery store being removed in this version. Question about the ordering of priorities. *Added item E to this section for the grocery store. *Moved items E and F from strategic area #1 under housing to somewhere under strategic area #4 Economic Development/Recovery. *Suggested moving item B to supporting local businesses (strategy #1, now item D) but removing the wording “adding 100 childcare slots”. Focus on identifying challenges. Page 2 of 4 Strategic Area #3 Infrastructure Strategy #1 Improve Quality of Current Infrastructure Assets Questions about deadlines versus timeframes. *Remove word implementation from item B. Group consensus was keep listing as is. Strategy #2 Increase Investment in Infrastructure Equity Questions about what implementation looks like. *Incorporate an equity lens into assessment rewording of item D. Group consensus was keep listing as is. Strategy #3 Expand Green Infrastructure Within the Community Questions about what EV is. Questions about assignments *Strike out all words up to “enhance” in item B and add “evaluate options” Strategic Area 2 Housing Strategy #1 Support Housing Security and Equity *Move items E and F from strategic area #2 Housing to strategic area #4 Economic Development/Recovery Questions about scratching “HOME” wording from item B. *Amend wording to “ongoing” for item C. Coordinate with housing and social service agencies. *Amend wording to “Increase awareness and understanding of the housing provisions of the human rights ordinance within the community”. Questions about item D. Strategy #2 Improve Housing Quality *Amend item A wording to “pursue funds”. Question about including ongoing items in goal setting. *Remove percentages from item B. *Remove item C as it’s already covered in items A and B. *Add action item for council to review Consolidated Annual Action Performance Evaluation Reports from the Community Development department in September. (New item C.) Page 3 of 4 Strategic Area #1 Public Safety & Well Being Strategy #1 Pursue Methods to Mitigate Community Violence *Removing items C and D *Move Dual Credit item to strategic area #4 economic development and recovery under strategy #2 promote workforce development. *Combine strategy 1 and 2. Strategy #2 Enhance and Expand Public Safety Resources *Add items for “contract and conduct public safety review” to replace items A, B, and C. *A should read “contract and conduct public safety review” * B should read “council and staff work together to develop police investigation options” * C should read “formalize plan based on new information” *Removed item D Strategy #3 Engage Community Organizations to Address Root Causes of Violence *Was enveloped into strategies #1 and #2 5. ADJOURNMENT James thanked council for their work. Mayor Marlin announced next steps and declared the meeting adjourned at 8:00 PM Darcy Sandefur Recording Secretary Minutes approved: 1/24/2022 Page 4 of 4  ATTACHMENT D CC 1/6/22 City of Urbana, Illinois Updated December 27, 2021 City Council Strategic Goals 2022-23 Strategic Area #1: Public Safety & Well-Being Strategies: 1. Pursue methods to mitigate community violence. Action Steps Responsible Timeframe 1. Invest and enhance Self Made Kings. L. Peppers 1 year 2. Dual Credit Program. C. Lauss 2 years 3. Exploratory of the Youth Counsel. Wu/ L. Peppers 3 months 4. Provide “Tokens of Belonging”. Bridgette B. 6 months 2. Enhance and expand public safety resources. Action Steps Responsible Timeframe 1. Research new emergency response processes Council 1 year used by other communities. 2. Review current Police allocation of time. Police Staff 1 year 3. Research new police investigative tools. Police Staff 1 year 4. Develop Vision Zero action plan. Bicycle and 3 months Pedestrian Committee 3. Engage community organizations to address root causes of violence. Action Steps Responsible Timeframe 1. Fund other Community organizations and Sheila/Grants 1 year initiatives. 1 City of Urbana, Illinois Updated December 27, 2021 Strategic Area #2: Housing Strategies: 1. Support housing security and equity. Action Steps Responsible Timeframe 1. Complete Home ARP action plan. Grants Manager 180 days 2. Determine amount of ARPA funds to set RPC process 180 days aside to align with the identified needs and gaps in HOME ARP action plan. 3. Coordinate agency programming and funding Community 180 days to address and reduce homelessness. Development 4. Enforce Human Rights Ordinance by Human Rights & Ongoing educating community, landlords, and residents Equity Officer with through workshops to help understands (Carla Boyd) rights and responsibilities. 5. Partner with City of Champaign to Human Rights & 180 Days strengthen Champaign Diversity Advancement Equity Officer Program (CDAP) and system of minority, veteran, and women owned businesses. 6. Merge together lists of Urbana businesses Human Rights 180 days that currently exist and utilize that to work and IT toward creating a business registry that’s update annually. 2. Improve housing quality. Action Steps Responsible Timeframe 1. Pursue and identify funds to rehabilitate Community Ongoing dilapidated homes in targeted neighborhoods. Development 2. Provide targeted assistance for home rehabs Community Ongoing and repairs for seniors, persons with disabilities, Development and low-income (60-80%). 2 City of Urbana, Illinois Updated December 27, 2021 3. Provide assistance to improve infrastructure Community Ongoing of home owned properties. Development Strategic Area #3: Infrastructure Strategies: 1. Improve quality of current infrastructure assets. Action Steps Responsible Timeframe 1. Develop asset management plan of existing Public Works Dec. 2022 infrastructure (lighting, traffic signals, sanitary system, and bridges). 2. Develop implementation plan for funding, Public Works April 2023 level of service, and to replace/repair/build infrastructure (based on assessment). 3.Update city infrastructure codes Public works & Dec. 2022 (subdivision/land development). CD 2. Increase the investment in infrastructure equity. Action Steps Responsible Timeframe 1. Solicit community input for use of EQL Executive and Early March funding. Public Works 2022 2. Implement EQL selected projects Public Works, Dec. 2022 BPAC, Exec. 3. Develop budget and strategy to take Public Works Summer 2023 advantage of infrastructure grant funding and CD (end of FY24) (select grants, have “shovel-ready” projects) 4. Identify areas with inequitable infrastructure Public Works Dec. 2022 and incorporate into priorities evaluation (lights, traffic, sanitary). *Assess pavement, sidewalks, green space, etc. later. 3 City of Urbana, Illinois Updated December 27, 2021 3. Expand “Green” infrastructure within the community. Action Steps Responsible Timeframe 1. Explore possible locations and funding for EV Public works, Dec. 2022 infrastructure. SAC 2. Evaluate options for incorporating methods Public works, Dec. 2022 (codes, technologies, natural assets, etc.) to Finance enhance sustainability and climate resiliency on city-owned property and facilities. 3. Explore “green” tax revenue (ex: plastic bags) PW, SAC, Dec. 2022 and green revolving funds. Finance, Legal Strategic Area #4: Economic Recovery & Development Strategies: 1. Support current local businesses. Action Steps Responsible Timeframe 1. Expand small business pandemic support to 1. Council FY2023 Budget non-traditional Urbana businesses (e.g., on-line, (identifying (6 months) food truck, mobile…). funding) 2. ED Staff (developing criteria) 2. Identify one or more sites Downtown* that Mayor/staff 4 months the City will target for development with at least 100 units of market rate housing. *Area of Downtown defined as both sides of these border streets and everything in between: Illinois, Race, University, and Vine. 3. Survey local businesses that are minority- ED Staff 9 months owned to determine what monetary and/or non-monetary assistance the City can provide and present recommendations that can be achieved with existing funding. 4 City of Urbana, Illinois Updated December 27, 2021 2. Promote workforce development. Action Steps Responsible Timeframe 1. Explore the creation of an incentive program City 60 days to encourage people to take retail, restaurant, Administrator’s hospitality jobs (in collaboration with partners, Office – in e.g., Parkland, RPC…). collaboration with the Urbana Free Library staff 2. Collaborate with Parkland College to develop 1. Mayor 6 months a robust and unique marketing program to (identifying enroll Urbana residents in the SWFT program. funding) 2. Local marketing firm (developing and implementing marketing campaign) 3. Recruit new businesses and industries. Action Steps Responsible Timeframe 1. Recruit a new hotel to the Cunningham ED Staff 12 months Avenue corridor near I-74 to leverage the demand generated by the Rantoul Sports Complex. 2. Study the challenges facing childcare 1. Mayor/Council 12 months providers in Urbana and develop a strategy to (identifying attract an additional 100 childcare slots into funding) Urbana. 2. Outside contractor/limited term employee (conduct study/develop strategy) 3. Create an incentive package to attract a new ED Staff 4 months cannabis dispensary that has a minority owner and identify potential locations that are available for this use. 5 City of Urbana, Illinois Updated December 27, 2021 4. Identify Downtown destinations for future 1. Mayor 6-9 months Hotel Royer guests and develop a plan to (identifying enhance the safety and aesthetics of funding) pedestrian paths of travel to those 2. Outside destinations. contractor 6  ATTACHMENT E WORKING DRAFT ( as of JANUARY 6, 2022 Mayor/ CC 01/06/2022 City Council Strategic Goals 2022-23 Color Scheme: Available Funds or Eligible Incomplete Funding or No Funds or Not Expense Contingent Eligibility Eligible Strategic Area #1: Public Safety & Well-Being Strategies: 1. Pursue methods to mitigate community violence. Action Steps -- Short-Term Responsibility Duration Resources ARPA Eligible? a) Fund community organizations that address the root Mayor/Council 12 months ARPA causes of community gun violence b) Enhance City programs that address root causes of Executive 12 months ARPA violence (e.g., Self Made Kingz) c) Identify and fund options that enhance current police investigative and operational capacity to address Police / Council / Executive 3 months community violence and solve serious crimes 2. Enhance and expand public safety resources. Action Steps -- Long-Term Responsibility Duration Resources ARPA Eligible? Council/Executive/Police/Fir a) Contract for and complete a Public Safety Review 12 months e b) Develop a comprehensive safety plan, including funding requirements, based on the results and Council/Executive/Police/Fir 6 months recommendations of the Public Safety Review and e available funding Action Steps are listed in priority order and intended to be done in sequence. 1 WORKING DRAFT ( as of JANUARY 6, 2022 Mayor/ City Council Strategic Goals 2022-23 Strategic Area #2: Housing Strategies: 1. Support Housing security and equity. Action Steps Responsibility Duration Resources ARPA Eligible? a) Complete Home ARP Action Plan Community Development 6 months HOME ARPA HOME ARPA b) Determine amount of ARPA funds to set aside to align with the identified needs and gaps in Home ARP Action Mayor/Council 6 months HOME ARPA/ARPA HOME ARPA/ARPA Plan c) Coordinate with housing and social service agencies Community Development Ongoing HOME ARPA/ARPA HOME ARPA/ARPA to reduce homelessness d) Enhance compliance with the housing provisions of the Human Rights Ordinance by educating landlords; Executive Ongoing increase awareness and understanding of the same with the community and tenants 2. Improve housing quality. Action Steps Responsibility Timeframe Resources ARPA Eligible? a) Pursue funds to rehabilitate dilapidated homes in Community Development Ongoing targeted neighborhoods b) Provide targeted assistance for home rehabs and repairs for seniors, persons with disabilities, and low- Community Development Ongoing income c) Prepare and review Consolidated Annual Performance Community Development / Each September Evaluation Report Council Action Steps are listed in priority order and intended to be done in sequence. 2 WORKING DRAFT ( as of JANUARY 6, 2022 Mayor/ City Council Strategic Goals 2022-23 Strategic Area #3: Infrastructure Strategies: 1. Improve quality of current infrastructure assets. Action Steps Responsibility Timeframe Resources ARPA Eligible? a) Develop asset management plan of existing infrastructure (lighting, traffic signals, sanitary system, Public Works Dec-22 and bridges) b) Develop plan for funding, level of service, and to replace/repair/build infrastructure (based on Public Works April 2023 assessment) Public Works / c) Update city infrastructure codes (subdivision/land Community Dec-22 development) Development 2. Increase investment in infrastructure equity. Action Steps Responsibility Timeframe a) Solicit community input for use of EQL funding Executive / Public Works Early March 2022 Executive / Public Works / b) Implement EQL selected projects Dec-22 BPAC c) Develop budget and strategy to take advantage of infrastructure grant funding for under-served areas Public Works / Community Summer 2023 (prepare for select grants that have “shovel-ready” Development projects) d) Incorporate an "equity lens" into priorities evaluation (begin with street lights, traffic, sanitary). Public Works Dec-22 3. Expand Green infrastructure within the community. Action Steps Responsibility Timeframe Resources ARPA Eligible? a) Explore possible locations and funding for EV Public Works / SAC Dec-22 infrastructure b) Evaluate options to enhance sustainability and Public Works / HR/Finance Dec-22 climate resiliency on city-owned property and facilities c) Explore “green” fee revenue (ex: plastic bags) and Public Works / SAC / Dec-22 green revolving funds HR/Finance / Executive Action Steps are listed in priority order and intended to be done in sequence. 3 WORKING DRAFT ( as of JANUARY 6, 2022 Mayor/ City Council Strategic Goals 2022-23 Strategic Area #4: Economic Recovery/ Development Strategies: 1. Support current local businesses. Action Steps Responsibility Duration Resources ARPA Eligible? a) Expand small business pandemic support to non- Council - identify funding / traditional Urbana businesses (e.g., on-line, food truck, Community Development - 6 months ARPA mobile) developing criteria b) Survey local businesses that are minority-owned to determine what monetary and/or non-monetary assistance the City can provide and present Community Development 9 months recommendations that can be achieved with existing resources c) Identify one or more sites Downtown* that the City will target for development with at least 100 units of market rate housing Mayor / Staff 4 months *Area of Downtown defined as both sides of these border streets and everything in between: Illinois, Race, University, and Vine d) Enhance the Champaign Diversity Advancement Program (CDAP) to include more Urbana minority, Executive 6 months veteran and woman owned businesses e) Merge together lists of Urbana businesses that Executive/Community currently exist and utilize that to work toward creating a 6 months Development business registry that is updated annually f) Study the challenges facing childcare providers in Executive 6 months Urbana 2. Promote workforce development. Action Steps Responsibility Duration Resources ARPA Eligible? a) Explore the creation of an incentive program to encourage people to take retail, restaurant, hospitality City Administrator's Office / 2 months jobs (in collaboration with partners, e.g., Parkland, Urbana Free Library RPC…). b) Collaborate with District #116 and Parkland College to Mayor - identifying funding / develop a robust and unique marketing program to Contracted marketing firm - 6 months enroll Urbana residents in the SWFT program. develop and implement c) Explore the creation of a Dual Credit Program Executive 24 months modeled on Peoria (Fire/EMS/LE) 3. Recruit new businesses and industries. Action Steps Responsibility Duration Resources ARPA Eligible? a) Recruit a new hotel to the Cunningham Avenue corridor near I-74 to leverage the demand generated by Economic Development 12 months the Rantoul Sports Complex. b) Create an incentive package to attract a new cannabis dispensary that has a minority owner and identify Economic Development 4 months potential locations that are available for this use. c) Identify Downtown destinations for future Hotel Royer guests and develop a plan to enhance the safety Mayor - identify funding / 6-9 months and aesthetics of pedestrian paths of travel to those Contracted firm / BPAC / SAC destinations. d) Recruit a new grocery store and essential services to Economic Development 24 months northwest Urbana Action Steps are listed in priority order and intended to be done in sequence. 4