City Council Special Meeting

STATE OF ILLINOIS CITY OF URBANA Diane Wolfe Marlin, Mayor CUNNINGHAM TOWNSHIP Charles A. Smyth, City/Town Clerk URBANA CITY COUNCIL-CUNNINGHAM TOWN BOARD SPECIAL MEETING 400 S. Vine Street Closed Session Minutes Review of Closed Session Minutes, 5 ILCS 120/2(c)21 Monday January 7, 2019 The City Council and the Board of coterminous Cunningham Township of the City of Urbana, Illinois, met in closed Joint Session on Monday, January 7, 2019 at 8:26 p.m. in the Executive Conference Room at the Urbana City Building following a roll call vote to go into closed session for the purpose of reviewing closed session minutes pursuant to 5 ILCS 120/2(c)21. ELECTED OFFICIALS PHYSICALLY PRESENT: Maryalice Wu, City Council Member and Trustee Ward 1; Eric Jakobsson, City Council Member and Trustee Ward 2; Vacant - Ward 3; Bill Brown, City Council Member and Trustee Ward 4; Dennis Roberts, City Council Member and Trustee Ward 5; Dean Hazen, City Council Member and Trustee Ward 6; Jared Miller, City Council Member and Trustee Ward 7; Diane Wolfe Marlin, Mayor and Chair; Charles A. Smyth, City and Town Clerk ELECTED OFFICIALS PRESENT VIA TELECONFERENCE: None ELECTED OFFICIALS ABSENT: Wayne Williams, Assessor, Cunningham Township Danielle Chynoweth, Supervisor, Cunningham Township STAFF PRESENT: Carol Mitton; James Simon OTHERS PRESENT: None Mayor Marlin called the closed session to order noting the purpose to review closed meeting minutes. Attendance was noted as listed above and Town/City Clerk Smyth distributed binders containing all closed session minutes. He proceeded to describe the updated contents of the binders beginning with Cunningham Township minutes. Clerk Smyth noted new Township minutes from the previous six months of 9/4/2018 and 10/28/2018. There was consensus that these minutes were approvable, the former to be released, the latter to be kept confidential. As all previous minutes concern ongoing litigation, consensus was to continue to hold those confidential. Mr. Smyth stated that he would prepare an appropriate resolution for the next Town Board meeting. Clerk Smyth noted new City Council closed session minutes from the previous six months noting that most were ongoing litigation or labor negotiations. The consensus was that the minutes were approvable. It was also agreed that the minutes of the last review from 6/25/18 could be released as well as any minutes related to acquisition of property by Community Development where acquisition is complete (10/8/2018 part A). The remaining new minutes will be held confidential though discussion on the release of all new and old minutes related to the Tristar building followed. Consensus to release them developed if all city action related to this property concludes before the next resolution on Closed Minutes is prepared. A discussion of the currently held confidential minutes followed. It was noted that these previously approved minutes are related to ongoing litigation, personnel issues, ongoing property negotiations, and Labor negotiations and should continue to be held confidential. Clerk Smyth concluded the meeting by noting that he would prepare a resolution for Council and Township pertaining to release, retention, and destruction of recordings as appropriate. The City Council and Mayor returned to council chambers at 8:47 pm and returned to open session before adjourning. Charles A. Smyth City and Township Clerk *This meeting was audio recorded Minutes Approved: July 15, 2019 Approved for Release, August 5, 2019, 2019-08-030R, T-2019-08-015R