Civil Service Commission Meeting
Regular MeetingUrbana, IL · March 14, 2013
Minutes
MINUTES OF THE
March 14, 2013
URBANA CIVIL SERVICE COMMISSION MEETING
Called by the Commission
A meeting of the Civil Service Commission (the “Commission”) of the City of Urbana, an Illinois
municipality (the “City”), was held on March 14, 2013 in the 2nd floor Executive Conference
Room of Urbana City Hall.
Commission Members
Present: Willard Broom, Marion Knight
Absent: none
Staff Present
Present: Vacellia Clark, Civil Service Commission Chief Examiner and Rhonda Collins,
Benefits Coordinator.
Absent: Elizabeth Borman, Assistant Human Resources Manager
Proceedings
Commissioner Broom called the meeting to order at 10:05 a.m. and Ms. Collins recorded the
minutes. A quorum of commissioners were present, and the meeting, having been duly
convened, was ready to proceed with business.
Approval of Minutes
Staff presented to the Commission the minutes of the February 27, 2013 meeting of the
Commission for approval, whereupon motion duly made by Commissioner Broom, seconded
by Commissioner Knight and unanimously adopted, the minutes were approved as presented.
Public Participation
There was no public participation.
Action Items
A. Revision to Account Clerk I Job Description
Staff provided Commission with a revised job description with highlighted increase in
responsibilities added for the position of Account Clerk I. After a discussion,
Commissioner Broom moved and Commissioner Knight seconded approval.
B. Pay Grade change for Account Clerk I
Staff provided Commission with a memo from Acting Comptroller Bill DeJarnette
requesting a re-classification of Account Clerk I bringing it more in line with comparable
positions within the City. A pay grade of 30 is recommended for this position due to a
salary audit that was conducted. After a discussion, Commissioner Broom moved and
Commissioner Knight seconded approval.
C. Approval of internal job posting
Staff requested approval from Commission to post the job of Account Clerk I for internal
applicants beginning Friday, March 15, 2013. The deadline for application will be
Friday, March 22, 2013. After a discussion, Commissioner Broom moved and
Commissioner Knight seconded approval.
Adjournment
There being no further business to come before the meeting, the meeting was adjourned at
10:15 a.m.
Respectfully submitted,
____________________________
Rhonda Collins, Recording Secretary
Agenda
NOTICE OF
SPECIAL CIVIL SERVICE COMMISSION MEETING
Urbana City Building
Executive Conference Room (2nd floor)
400 South Vine Street
Urbana, Illinois
Thursday, March 14, 2013 at 10:00 a.m.
AGENDA
1. Call to order and roll call.
2. Approval of minutes: February 27, 2013.
3. Additions to agenda.
4. Public comment.
Each person wishing to speak before the Civil Service Commission on any matter shall approach the Civil Service
Commission, give name and address, and limit comments to 5 minutes. State law generally precludes the Civil
Service Commission from acting upon any topic initially presented during oral communications. Your
information may be received, placed on the next agenda or referred to the Chief Examiner.
5. Action Items.
A. Revisions to Account Clerk I Job Description.
B. Pay Grade change for Account Clerk I.
C. Approval of internal job posting- Account Clerk I.
6. Other Business
7. Adjournment.
Vacellia Clark
Chief Examiner
In compliance with the Americans with Disabilities Act (ADA): Persons with a disability may request a
reasonable accommodation by contacting Todd Rent, the City of Urbana’s ADA Coordinator, in person or
in writing at 400 S. Vine Street, Urbana, Illinois 61801; by telephone at 217-384-2466 or TTY 217-384-
2447; or by email at terent@urbanaillinois.us. Notification of at least 48 hours prior to the meeting or
time when services are needed will assist the City staff in assuring that reasonable arrangements can be
made to provide accessibility to the meeting or service.
Posted at the City Building at 8:30 a.m. on 3/12/2013.
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