Market at the Square Advisory Committee Meeting

September 18, 2019 MINUTES OF A REGULAR MEETING URBANA’S MARKET AT THE SQUARE ADVISORY BOARD DRAFT DATE: September 18, 2019 TIME: 5:35 p.m. PLACE: Executive Conference Room, Urbana City Building, 400 South Vine Street, 2nd Floor, Urbana, Illinois MEMBERS PRESENT: Diane Cain, Kent Miles, Stan Schutte, Valerie Koress, Maryalice Wu MEMBERS ABSENT: Hyde Taidghin O’Brien, Gary Taylor MEMBERS EXCUSED: STAFF PRESENT: Lorrie Pearson, Community Development Director; Brandon Boys, Economic Development Manager; Rachel Storm, Arts & Culture Coordinator; Bryan Heaton, Market Coordinator; Sukiya J. Reid, Recording Secretary OTHERS PRESENT: Kim Campbell 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Market at the Square Advisory Board was called to order at 5:35 p.m. by Ms. Wu. The roll call was taken, and a quorum was declared present. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the March 20th, 2019 were reviewed by the Advisory Board. With no changes proposed, Mr. Schutte made a motion to approve the minutes. Ms. Cain seconded the motion. All Advisory Board members present were in favor of approval, and the minutes were unanimously approved as presented. 3. ADDITIONS TO THE AGENDA There were none. 4. PUBLIC INPUT Kim Campbell, from Campbell Apiaries, presented questions and comments about the market’s internet advertising and the market website. Lorrie Pearson introduced herself and talked briefly about her new role as Director of Community Development. 1  September 18, 2019 5. PRESENTATIONS a. Staff Report Market Coordinator Bryan Heaton announced the new Program Specialist Ms. HeatherAnn Hicks-Layman and gave an updated staff report concerning the daily operations of the market and SNAP program to date. Ms. Rachel Storm, City of Urbana Arts and Culture Coordinator, presented on how the Arts and Culture Program is involved with the Market via concerts and art activities with the Art at the Market program. b. 2020 Market Patron Survey Ms. Wu presented on the 2020 Market Patron Survey. She opened up conversation to the Advisory Board, and discussion was held regarding the purpose and direction of the survey. Ms. Wu advised the board to continue discussing a draft of the survey at the next Market Advisory Board Meeting on December 18th. c. Stan Schutte – Vendor Product Selection Mr. Schutte introduced comments and questions regarding the variety of products being offered by vendors. A discussion was held, no action was taken. d. Diane Cain – Vendor Arrival/Departure Ms. Cain brought to the attention of the board the matter of vendors arriving late or leaving early. Mr. Heaton reminded the Market Advisory Board that the handbook states people are allowed to arrive after the market starts or before it closes, so long as they carry their items in and out. A brief discussion was held, no action was taken. 6. NEW BUSINESS There was no new business 7. ADJOURNMENT Mr. Schutte motioned that the meeting be adjourned and Mr. Kent seconded. With no further business, Ms. Wu declared the meeting adjourned at 7:00 p.m. Submitted, Ms. HeatherAnn Hicks-Layman, Program Specialist 2