Market at the Square Advisory Committee Meeting

April 7, 2020 MINUTES OF A REGULAR MEETING URBANA’S MARKET AT THE SQUARE ADVISORY BOARD DRAFT DATE: April 7, 2020 TIME: 5:30 P.M. PLACE: Online Zoom Meeting MEMBERS PRESENT: Diane Cain, Kent Miles, Stan Schutte, Valerie Koress, Maryalice Wu, Hyde Taidghin O’Brien, Molly Oberg, Gary Taylor, David Saam MEMBERS ABSENT: Eric Luttrell MEMBERS EXCUSED: STAFF PRESENT: Brandon Boys, Economic Development Manager; Bryan Heaton, Market Coordinator; HeatherAnn Hicks-Layman, Program Specialist OTHERS PRESENT: Jacquelyn Evers, Maggie Taylor, Lorien Carsey 1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM The Urbana Market at the Square Advisory Board was called to order at 5:32 pm by Wu. The roll call was taken, and a quorum was declared present. 2. APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the December 18, 2019 meeting were reviewed by the Advisory Board. With no changes proposed, O’Brien made a motion to approve minutes. Schutte seconded the motion. All Advisory Board members present were in favor of approval, and the minutes were unanimously approved as presented. 3. ADDITIONS TO THE AGENDA There were none.  April 7, 2020 4. PUBLIC INPUT Boys read into record submitted public input from Kim Campbell of Campbell Apiaries. Campbell submitted suggestions regarding the running of the 2020 Market at the Square during the COVID-19 pandemic. Boys read into record submitted public input from a collection of farms including Blue Moon Farm, Prairie Fruits Farm and Creamery, Moore Family Farms, and Sola Gratia Farm. This collection of farms submitted their concerns regarding the running of the 2020 Market at the Square during the COVID-19 pandemic. Lorien Carsey, who farms with Blue Moon, spoke on behalf of Moore Family Farms regarding their concerns over curbside pick-up only for the 2020 Urbana’s Market at the Square. Maggie Taylor, Delight Flower Farm, their farmers market sales are impulse mostly, and even though they are doing will with online sales and delivery, they wish to be able to do more than just a curb-side pick-up for the 2020 Urbana’s Market at the Square. 5. PRESENTATIONS a. Quarterly Staff Report – Bryan Heaton, Market Coordinator Heaton presented the quarterly Staff Report, including updates on the SNAP program. Jacquelyn Evers (The Land Connection) and Urbana’s Market at the Square, along with other area markets jointly applied to The United Way for a Community Impact Grant – which would enable a universal SNAP coupon to be used at any of the applying area markets. Heaton also presented an update on where staff was in the process of preparing for the 2020 Urbana’s Market at the Square in response to the COVID-19 Pandemic. b. 2020 Market Promotions and Advertising Heaton presented the 2020 Market Promotions and Advertising Plan. It was noted by Heaton that due to the uncertainty surrounding the COVID-19 Pandemic, there would be amendments to this plan as time progressed. c. Wild Alaskan Salmon and Seafood – Josh Hermes Sales/Operations Manager Hermes was unable to join the meeting. Heaton presented information on Wild Alaskan Salmon and Seafood, and Wu led a discussion with the Board concerning the admittance of seafood vendors to the Market.  April 7, 2020 d. Subcommittee Formation Discussion (Schutte) Schutte proposed to table this discussion for the time being. With no objection, the board did not discuss. 6. NEW BUSINESS O’Brien suggested that careful consideration and vetting be used in the market guidelines concerning the admittance of CBD vendors who, while being located in Illinois, source their product from outside the state. 7. ADJOURNMENT Schutte motioned that the meeting be adjourned and O’Brien seconded. With no further business and no objection, Wu declared the meeting adjourned at 6:22 P.M. Submitted, HeatherAnn Hicks-Layman, Program Specialist