Sustainability Advisory Commission Meeting

CITY OF URBANA, ILLINOIS SUSTAINABILITY ADVISORY COMMISSION Council Chambers, Urbana City Building Tuesday, February 7, 2017 Commissioners Present: Chairperson Marya Ryan, Vice Chair Stephen Wald, Morgan Johnston, Beth Meschewski, Todd Rusk, Andrew Stumpf Commissioners Absent: Stacy Gloss Additional Present: Peter Murphy via phone (Midwest Renewable Energy Association), Thor Peterson (Parkland College Sustainability), Andy Robinson (Smart Energy Design Assistance Center), Marcus Ricci (City of Urbana) Staff Present: Scott Tess, Kate Brickman Call to Order, Roll Call, and Declaration of Quorum The meeting was called to order at 7:00 p.m. Kate Brickman called the roll and a quorum was present. Changes to the Agenda There were no changes to the agenda. Approval of Minutes Motion was made by Ms. Meschewski, second by Mr. Stumpf, to approve the minutes from the January 10, 2017 meeting. Motion carried. Public Input There was no public input. Communications Staff Report Scott Tess gave the monthly Staff Report which included progress on the Climate Action Plan (CAP) Phase 2, highlighting the retrofitting of existing outdoor lighting with more energy efficient lighting. Related to Public Engagement, Tess reported attending a Champaign County Pollinators Coalition meeting. Associated with the Sustainable Water Management Plan, Tess reported that Illinois American Water Company is providing community water consumption data Additionally, U-Cycle program promotion information was provided. The Report included an updated SAC meeting schedule and stated March 7, 2017 as the next meeting date. Continuing Business Review Proposals for Solar Urbana-Champaign 2.0 Scott Tess relayed that there were 6 bid responses to the request for proposal for competitively bid community bulk purchase of solar installations program design. He indicated that SAC members and community stakeholders have reviewed the bids and sent their top choices to Peter Murphy, Market Development Coordinator at the Midwest Renewable Energy Association (MREA). Peter Murphy (joining via phone) summarized the outcome for the voting and answered questions related to the proposals. Upon group discussion, it was agreed that MREA contact the top 3 candidates and ask that they provide proposals for one very specific example by close of business on Friday, February 10. Proposal will then be forwarded to the review body along with additional categories added to the ranking spreadsheet. The review body will then turn in their spreadsheets to Peter Murphy via email by Wednesday, February 15. New Business Commission Meeting Format Todd Rusk addressed the commission with suggestions related to changes in the meeting format; specifically in the fostering of an environment where public participation increases. Discussion ensued regarding alternative locations, conference style meetings, intentionally choosing topics where a workshop style may be appropriate. Announcements Morgan Johnston announced a public meeting for review of the City of Urbana and the University of Illinois MS4 (Municipal Separate Storm Sewer System) Permit at the Urbana Civic Center on February 15 from 5:30 p.m. to 6:30 p.m. Scott Tess announced the Curtis Road Corridor Study Public Workshop at the Church of Christ, Urbana on February 18 from 8:30 a.m. to 11:00 a.m. Adjournment There being no further business to discuss, the meeting was adjourned at 8:21 p.m. This meeting was recorded.