Urbana Free Library Board Meeting

The Urbana Free Library Board of Trustees Minutes of a Regular Meeting Held on Tuesday, August 13, 2013 Present: Scott Bennett, Bill Brown, Mary Ellen Farrell, Anh Ha Ho, Anna Merritt, Mark Netter, Beth Scheid, Chris Scherer, and Jane Williams Staff present: Becky Brown, Lora Fegley, Debra Lissak, Mary Towner, and Kathy Wicks Also present: Many people from the public The Urbana Free Library Board of Trustees met in the Lewis Auditorium of The Urbana Free Library on August 13, 2013. The meeting was called to order by the president, Chris Scherer, at 6:30 p.m. It was moved by Jane Williams, seconded by Mary Ellen Farrell, and passed unanimously to amend the July 9, 2013 minutes to show that Mark Netter made the motion to accept the revised FY 2014 budget rather than Chris Scherer. It was moved by Mark Netter, seconded by Anna Merritt, and passed unanimously accept the consent agenda as amended. PETITIONS AND COMMUNICATIONS Public comment The following people spoke during public comment: Kate McDowell, Laura Haber, Al Kagan, Danielle Chynoweth, and Kathryn LaBarre. Presentations None. Items for Action or Discussion Building and Grounds None. Technology None. Finance None. Board of Trustees of The Urbana Free Library – Minutes for the meeting of August 13, 2013 – Page 2 Policy None. Education and Training None. Strategic Planning None. REPORTS OF LIAISON OFFICERS Friends of the Library No report. The Urbana Free Library Foundation No report. Illinois Heartland Library System No report. REPORTS OF ADMINISTRATIVE STAFF Executive Director Deb brought a copy of the Foundation recruitment packet for the Board to review. Associate Director No further report. Adult Services Mary Towner has been appointed as interim Director of Adult Services. Mary reported on the process and progress of reviewing the books returned from Better World Books. Children’s Service Lora reported that the tagging is just about finished in Children’s Services. They have had a busy summer with lots of well attended programs, including one program with ponies. Archives No further report. Board of Trustees of The Urbana Free Library – Minutes for the meeting of August 13, 2013 – Page 3 Circulation Services Deb reported that the self-check kiosks will arrive the end of August. There are several steps to complete before they are ready for public use. UNFINISHED BUSINESS None. NEW BUSINESS Kathy explained the requirements of this year’s Per Capita grant. One requirement is a marketing plan. The library does comply with several items in the requirement and has room for improvement in some areas. Another requirement is an environmental scan of the community. There was discussion about whether to use the recent Strategic Plan. It was the consensus of the Board to use the Strategic Plan to fulfill the requirements of the Per Capita. CLOSED SESSION At 7:25 p.m., it was moved by Bill Brown, seconded by Anna Merritt, and approved by roll call vote that the Board move into closed session for the purpose of discussing personnel. At 8:53 p.m., it was moved by Bill Brown, seconded by Anna Merritt, and approved by roll call vote that the Board move back into open session. After the Board came back into open session, it was announced that Mark Netter and Beth Scheid will form a search committee for the new Executive Director. The Board appointed Kathy Wicks as Acting Director. ADJOURNMENT The Board moved to adjourn at 8:56 p.m. Becky Brown Recording Secretary Supplementary information and department reports are available in the Board packet of August 13, 2013.