Urbana Free Library Board Meeting

The Urbana Free Library Board of Trustees Minutes of a Regular Meeting Held on Tuesday, June 10, 2014 Present: Scott Bennett, Bill Brown, Mary Ellen Farrell, Anh Ha Ho, Mark Netter, Beth Scheid, Chris Scherer, and Jane Williams Absent: Anna Merritt Staff present: Dawn Cassady, Celeste Choate, Mary Towner, Anke Voss and Kathy Wicks Also present: Abdul Alkalimat, Brian Bell, Christopher Hamb, Noah Lenstra, Jason Liggett, Corrie Proksa, and Angela Slates The Urbana Free Library Board of Trustees met in the Lewis Auditorium of The Urbana Free Library on June 10, 2014. The meeting was called to order by the president, Chris Scherer, at 7:02 p.m. It was moved by Mark Netter, seconded by Scott Bennett, and passed unanimously to accept the consent agenda as presented. PETITIONS AND COMMUNICATIONS Public comment None. Presentations Several members of Information City gave a presentation about a collaborative program between Information City and the library involving one on one video chat training sessions with seniors. Interesting data was collected from those who wanted to participate in the scientific study element of the program; study participation was not required in order to receive the training. The group would like to continue collaborative programs with the library. Their handout is available as part of April’s Board packet. ITEMS FOR ACTION OR DISCUSSION Building and Grounds None. Technology The IT job description has been approved by the Civil Service Commission. The next step is to examine the FY’15 budget for the funds to pay the position. Board of Trustees of The Urbana Free Library – Minutes for the meeting of June 10, 2014 – Page 2 Finance As part of the City budget process, City Council requested information on the library’s funds other than the general fund. Celeste Choate provided this to Comptroller Rich Hentschel, which he provided to City Council. This is part of the Board packet for the Library Board. After Celeste gave a quick explanation about the budget revisions, it was moved by Bill Brown, seconded by Mary Ellen Farrell, and passed unanimously to approve the June budget revisions as presented. Bill Brown asked where the Board can see the library’s fund balance. Celeste explained that the fund balance is in a couple of reports, but she plans to work up a better way to make the number more readily available to the Board. There was discussion about the City’s VERF and implications for the Library. Celeste will be attending a meeting with other City department heads on the health of the VERF fund. Celeste will bring a FY’15 budget revision to the Board at the July meeting, which will include funding for the IT manager position. Celeste informed the Board that the FY’13 library audit is now on the City’s web site. She will be sending either paper copies or the link to Board members, so that she can touch on some of the important parts of the audit at the next meeting. Policy After discussion about the proposed minor changes to the Circulation Policy (requested to be effective as of July 1, 2014), it was moved Beth Scheid, seconded by Jane Williams, and passed unanimously to accept the Circulation policy revisions as presented. Education and Training The Board congratulated Kathy Wicks on being chosen as one of forty participants in the American Library Associate Leadership Institute training. Strategic Planning None. REPORTS OF LIAISON OFFICERS Friends of the Library No report. The Urbana Free Library Foundation No report. Board of Trustees of The Urbana Free Library – Minutes for the meeting of June 10, 2014 – Page 3 Illinois Heartland Library System Jane Williams will consider being the Board’s IHLS liaison. REPORTS OF ADMINISTRATIVE STAFF Executive Director Mark Netter asked for clarification on the Comprise credit card payment system. Associate Director No further report. Adult Services Mary Ellen Farrell commented on how busy the Adult Services department has been. Children’s Service No further report. Archives No further report. Circulation Services Beth asked about any current developments with Innovative. Dawn reported that the library hasn’t seen too much happening yet. UNFINISHED BUSINESS It was move by Scott Bennett, seconded by Mary Ellen Farrell, and unanimously approved to accept the slate of officers for FY’15 as presented at the May Board meeting. NEW BUSINESS None. CLOSED SESSION At 8:02 p.m., it was moved by Mark Netter, , seconded by Beth Scheid, and approved by roll call vote to go into closed session for matters of property, pursuant to 5 ILCS 120/2 (c)(5). At 8:52 p.m., it was moved by Anh Ha Ho, seconded by Mark Netter, and approved by roll call vote to go into open session. ADJOURNMENT It was moved by Jane Williams and seconded by Beth Scheid to adjourn at 8:53 p.m. Becky Brown Recording Secretary Board of Trustees of The Urbana Free Library – Minutes for the meeting of June 10, 2014 – Page 4 Supplementary information and department reports are available in the Board packet of June 10, 2014.