Urbana Free Library Board Meeting

The Urbana Free library Board of Trustees Minutes of a Regular Meeting Held on Tuesday, August 14, 2018 CALL TO ORDER The Urbana Free Library Boa rd of Trustees met in the Le\vis Auditorium of The Urbana Free Library on Tuesday, A ugust 14, 2018. The meeting was called to order by the president, Ch ris Sche rer, at 7:00 p.n1. ATTENDANCE Present: Barb Bennett, Barba ra Jones, Jared Miller, Ch ri s Scherer, Jane Will iams, and Michael Weissman Absen t: Geoff Bant, Beth Scheid, and John Thies Staff p resent: Becky Brown, Dawn Cassady, Celeste Choate, and Rachel Fu ller Also present: Jason Liggett ADDITIONS, CO RRECTIO NS, MODIFICATIONS OF THE AGENDA Item 15 was removed from the agenda. APPROVE THE AGENDA It was moved by Jared Miller, seconded by Barbara Jones, and passed unanimously to approve the agenda as corrected. CALL FOR EXECUTIVE SESSION The executive session (Ite m 15) was removed from the age;1da . PUBLIC COMMENT 1 one. PRESENTATIONS Barbara Jones told the Board about th e highlights of attend ing the American Lib rary Association confe rence in New Orleans this past June. During the Openi ng General Session, Barbara was awa rded the 2018 Freedom to Read Foundation Roll of H onor Award for her intellectual freedom work within American libraries fo r decades. She e njoyed hearing Michelle Obama speak, the exhibitions, and the sessions, which included talks about the Js1 Amendment and social me dia, ne t neutrality, how to talk to legisla tures, fake nevvs, and recruiting Millennials for library boards. She was tha n kful to the Library for he lping her attend. ACTIO N ITEMS (CONSENT AGENDA) It was moved by Jared Miller, seconded by Michael Weissman, and passed unanimously to approve the con sent agenda as presented. Chris Schere r asked about the Carle Foundation Hospital invoice for 52,975.00. Celeste Choate expla ined tha t the invoice was for the Employee Boa rd of Trustees of The Urban a Free Library - Minutes for the meeting of August 14, 2018 - Page 2 Assista nce Prog ra m (EAP), w hich provides short te rm counseling for employees a nd family m e m bers. ACTIO N ITEMS (I N DIVIDUAL) It was m oved by Ba rb Bennett, seconded by Ba rba ra Jones, a nd passed u nanimously to approve the A nnual Re p ort to the City Council pe r 75 ILCS 5/4-10. It was m oved by Jared M ille r, seconded by M ichael Weiss man, an d passed u na n imo us ly to a p prove the ins u rance policy pre m iums . It was moved by Barb Bennett, seconded by Ja red M iller, a n d passed u nani mously to approve the H omefie ld inv oice. DI SCUSSIO N ITEMS lone. REPORT S OF LIAISO N O FFICERS Frie11rls of the Library The Frie nds a re p re paring fo r the Au g u s t book sa le, s ta rting August 23, wh ich w il l coi ncide w ith the Swee t Corn Fes ti val weekend . Tile Llrbn11n Free Library Fo11nrlntio11 Th e Founda tion w ill m eet o n Wednesday, A ug us t 15. llli11 ois Henrtln11rl Libra ry Sys te111 t o report. A DMI N ISTRATIVE REPORTS Celeste reported that RFP's fo r the H VAC system ch iller a nd compresso r, as \Veil as the HVAC system in the Webbe r bu il d ing, w ill be issued in the next few days. The Libra ry is wa iting on the fi na l d esign fo r the po rch. Pa inting projects a re in the fu tu re fo r the ex teriors of all th ree build ings owned by the Lib rary. Celeste a lso reported that candid a tes a re being reviewed for the Developm e n t & Prom otio n Directo r, the A YS Prog ra mming & O ut reach Man ager, and th e 1T Mana ger. Barba ra Jones was p leased to read in Celes te's Director's re p o rt about the success of the D rag Q ueen Sto ry H our . She also app reciated th e right m ix of fu n and schola rship at the Library's 1001h Anni versary Ce lebration fo r the Samuel T. Busey Memorial Library. C hris Scherer asked if there \Vas a tota l nu mber of child ren th a t have rece ived Library ca rds d ue to th e Libra ry an d USD=116 agree ment. Celeste an s \·v ered that the nu m ber has not yet been fina lized, bu t sh oul d be by th e next Board meeting. Celeste reported that beca use o f a ch an ge in s taffing, the Lib rary was able to crea te a new fu ll- time C ircu latio n/Inform a tio n a ssis tant positi on and fill it fro m a n active Civil Service roste r in a Board of T rus tees of The Urbana Free Library - :vt inu tes for the meeting of /\ugust 14, 201 8 - Page 3 sh o rt amount of ti me. She announced that H eather Sinclai r is leavi ng the Library, which will impact the search for the Develo pme nt & Promotion Director. Heathe r wi ll be missed. BOARD PRESIDENT REPORT t o report. UNFINISHED BUS INESS None. NEW BUSI NESS lo ne. ADJOURNMENT The meeting was adjourned at 7:23 p.ffl. ·~c {kz. ~t:P--- Becky Brown, Ricorde r Date Approved: Sup plementary information is available in the Board packet of August 14, 2018. This meeting \Vas taped for later b roadcast on cable telev ision.