Zoning Board of Appeals Meeting
Regular MeetingUrbana, IL · June 16, 2021
Minutes
MINUTES OF A REGULAR MEETING
URBANA ZONING BOARD OF APPEALS
DATE: June 16, 2021 APPROVED
TIME: 7:00 p.m.
PLACE: Zoom Webinar
_______________________________________________________________________________
MEMBERS ATTENDING Joanne Chester, Ashlee McLaughlin, Nancy Uchtmann,
REMOTELY: Charles Warmbrunn
MEMBER ATTENDING Harvey Welch
AT CITY BUILDING:
MEMBERS ABSENT Matt Cho
MEMBERS EXCUSED Adam Rusch
STAFF PRESENT Marcus Ricci, Planner II; Katherine Trotter, Planner I; UPTV
Camera Operator
OTHERS PRESENT David Newton, Jeffery Poss, Daniel Roush
1. CALL TO ORDER, ROLL CALL AND DECLARATION OF QUORUM
Chair Welch called the meeting to order at 7:11 p.m. Roll call was taken, and he declared a
quorum of the members present.
2. CHANGES TO THE AGENDA
There were none.
3. APPROVAL OF THE MINUTES
The minutes from the May 19, 2021 regular meeting were presented for approval. Mr.
Warmbrunn moved that the Zoning Board of Appeals approve the minutes as written. Ms.
McLaughlin seconded the motion. Roll call on the motion was as follows:
Ms. McLaughlin - Yes Ms. Uchtmann - Yes
Mr. Warmbrunn - Yes Mr. Welch - Yes
The minutes of the May 19, 2021 regular meeting were approved as written.
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June 16, 2021
NOTE: Joanne Chester joined the meeting via Zoom.
4. COMMUNICATIONS
There were none.
5. CONTINUED PUBLIC HEARINGS
There were none.
6. NEW PUBLIC HEARINGS
ZBA-2021-C-01 – A request for a Conditional Use Permit by Rosecrance, Inc., represented
by Daniel Roush, to allow operation of a Medical Supplies facility at 706 Killarney Street in
the IN-1, Light Industrial/Office Zoning District.
Chair Welch opened the public hearing for Case No. ZBA-2021-C-01. Marcus Ricci, Planner II,
gave the staff report for the case. He began by stating that Daniel Roush and David Newton
were available to answer questions on behalf of the applicant. He stated the purpose for the
proposed Conditional Use Permit was to allow the applicant to operate an intravenous (IV) fluid
mixing facility at 706 Killarney Street. He noted the existing land uses, zoning, and future land
use designations of the subject property and of the adjacent properties. He talked about the
proposed use and about Coram/CVS. He reviewed the requirements for a Conditional Use
Permit according to Section VII-2 of the Urbana Zoning Ordinance. He read the options of the
Zoning Board of Appeals and presented City staff’s recommendation for approval.
Chair Welch asked if any members of the Zoning Board of Appeals had questions for City staff.
Hearing none, Chair Welch opened the hearing for public input. He invited the applicant or the
applicant’s representative to speak.
David Newton and Daniel Roush made themselves available for any questions. There were
none.
With there being no further input from the audience, Chair Welch closed the public input portion
of the hearing and opened the hearing for discussion and/or motions by the Zoning Board of
Appeals.
Ms. McLaughlin moved that the Zoning Board of Appeals approve Case No. ZBA-2021-C-01 as
submitted. Mr. Warmbrunn seconded the motion. Roll call on the motion was as follows:
Ms. Chester - Yes Ms. McLaughlin - Yes
Ms. Uchtmann - Yes Mr. Warmbrunn - Yes
Mr. Welch - Yes
The motion passed by unanimous vote.
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June 16, 2021
ZBA-2021-MIN-01 – A request by Jeffery Poss Architect, PLLC, on behalf of Brendan
Harley and Kathryn Clancy, for a minor variance to allow an addition to be built 3 feet, 9
inches from the south property line, in the required five-foot side yard at 1009 South
Douglas Avenue in the R-2, Single-Family Residential Zoning District.
Chair Welch opened the public hearing for Case No. ZBA-2021-MIN-01. Kat Trotter, Planner I,
gave the staff report for the case. She began by stating the purpose for the proposed minor
variance which is to allow an addition to be built on to the existing house three feet, nine inches
from the south property line. She noted the location of the subject property stating the zoning of
the property and of the adjacent properties. She talked about the proposed minor variance and
reviewed the variance criteria from Section XI-3 of the Urbana Zoning Ordinance. She read the
options of the Zoning Board of Appeals and presented City staff’s recommendation for approval
with the following condition: That the addition generally conforms to the site plan in Exhibit D
of the packet. She stated that the applicant was available to answer any questions.
Chair Welch asked if any members of the Zoning Board of Appeals had questions for City staff.
Ms. McLaughlin noted that the house as it currently exists encroaches into the side yard setback.
Even if the applicants demolished the garage, the house would still encroach. Ms. Trotter stated
that this was correct. The addition to the house would be constructed where the garage is
currently located. The part of the house that encroaches would still exist.
Chair Welch opened the hearing for public input. He invited the applicant or the applicant’s
representative to speak.
Jeffery Poss, applicant, made himself available to answer any questions.
With there being no further input from the audience, Chair Welch closed the public input portion
of the hearing and opened the hearing for discussion and/or motions by the Zoning Board of
Appeals.
Chair Welch asked Ms. Trotter to summarize the letter she received in opposition to the proposed
minor variance request. Ms. Trotter stated that the letter was from the owners, Ed and Sue
Rogowski, of 508 West Indiana and 1108 South Orchard. She mentioned that they recently are
building a new home at 1108 South Orchard and are building it in compliance with all Urbana
zoning rules and regulations, which they felt are well conceived, reasonable and not onerous so
they did not support the proposed minor variance to allow any encroachment into the side yard.
Chair Welch swore in Mr. Poss. Mr. Poss then stated that the homeowners of the property to the
south were in support of the variance. Ms. Trotter confirmed that this was the case.
Ms. McLaughlin moved that the Zoning Board of Appeals approve Case No. ZBA-2021-MIN-01
with the following condition: That the addition generally conforms to the site plan in Exhibit D
of the packet. Ms. Uchtmann seconded the motion.
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June 16, 2021
Roll call on the motion was as follows:
Ms. Uchtmann - Yes Mr. Warmbrunn - Yes
Mr. Welch - Yes Ms. Chester - Yes
Ms. McLaughlin - Yes
The motion was approved by unanimous vote.
7. OLD BUSINESS
There was none.
8. NEW BUSINESS
There was none.
9. AUDIENCE PARTICIPATION
There was none.
10. STAFF REPORT
There was none.
11. STUDY SESSION
There was none.
12. ADJOURNMENT OF MEETING
Chair Welch adjourned the meeting at 7:35 p.m.
Respectfully submitted,
Kevin Garcia, AICP
Principal Planner
Secretary, Urbana Zoning Board of Appeals
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Agenda
ZONING BOARD OF APPEALS
REGULAR MEETING
DATE: Wednesday, June 16, 2021
TIME: 7 :00 P.M.
PLACE: Urbana City Council Chambers - Due to COVID-19, this meeting will be held
via Zoom Webinar
AGENDA
1. Call to Order, Roll Call & Declaration of Quorum
2. Changes to the Agenda
3. Approval of Minutes of Previous Meeting
Minutes from the May 19, 2021 Regular Meeting
4. Communications
5. Continued Public Hearings
6. New Public Hearings
ZBA-2021-C-01: A request by Rosecrance, Inc., represented by Daniel Roush, for a
Conditional Use Permit to allow operation of a Medical Supplies facility at 706
Killarney Street in the IN-1, Light Industrial/Office Zoning District.
ZBA-2021-MIN-01: A request by Jeffery Poss Architect, PLLC, on behalf of Brendan
Harley and Kathryn Clancy, for a minor variance to allow an addition to be built 3
feet 9 inches from the south property line, in the required five-foot side yard at 1009
South Douglas Avenue in the R-2, Single-Family Residential Zoning District.
7. Old Business
8. New Business
9. Audience Participation
10. Staff Report
11. Study Session
12. Adjournment
NOTE: Please note that the details of a request or application related to an agenda item may
change during the public review process. For example, a Major Variance case may be revised to
require only a Minor Variance, which may be approved by the ZBA.
Persons with disabilities needing special services or accommodations for this meeting should contact staff at (217)
384-2440 or email Planning@urbanaillinois.us.
June 16, 2021
INSTRUCTIONS ON HOW TO JOIN THE MEETING and HOW TO PROVIDE INPUT
Zoning Board of Appeals Meeting on Wednesday, June 16, 2021
Anyone can watch the meeting on streaming services or UPTV. You can attend virtually via
Zoom webinar if you wish to provide public input during the meeting. If you attend the
meeting via Zoom webinar, please turn off any sound from other sources such as UPTV, as
there will be a lag in the audio. The meeting will be recorded by the City as part of the record.
The recorded video will be available on the City's website by noon on the following Friday.
Providing Public Input by Email:
Staff asks that you submit your written public comments by email by 5:00 pm (Central Time) on
Tuesday, June 15th, 2021 to Planning@urbanaillinois.us so that it can be included as
communications and become part of the official record of the meeting. Due to the high volume
of emails, please put ZONING BOARD OF APPEALS - PUBLIC INPUT and the meeting date in the
subject line.
Providing Public Input from a computer browser or the Zoom app on a mobile device:
You will be able to use a phone to call in:
• Call 1-312-626-6799.
• You will be asked to enter the Webinar ID number, which is 829 7243 7414 followed by
the # key.
• All callers are muted by default. If you wish to speak, please "raise your hand" by
pressing *9 once (this toggles the raise/lower hand option. When called on by the
chair or host by your phone number, you will be unmuted and you should state your
name for the record per city code*. When you finish speaking, the host will "lower
your hand" and mute you - there is no need to press any more buttons.
You will be able to use a computer to address the Zoning Board of Appeals:
• Join the Zoom meeting here: https://us02web.zoom.us/j/82972437414
• Make sure you have a microphone on your computer if you wish to speak. Please
identify yourself with first and last name in Zoom for the record. FCC Guidelines will be
followed.
• Public participants will be muted during public input. If you wish to speak, please "raise
your hand" using the option at the bottom of the screen.
• When called on by the chair or host, you will be unmuted and you should state your
first and last name for the record per city code."
• Video will remain off for all members of the public, even while they are speaking.
Persons with disabilities needing special services or accommodations for this meeting should contact staff at (217)
384-2440 or email Planning@urbanaillinois.us.
June 16, 2021
PUBLIC INPUT
The City of Urbana welcomes Public Input during open meetings of the City Council, the City
Council’s Committee of the Whole, City Boards and Commissions and other City-sponsored
meetings. Our goal is to foster respect for the meeting process, and respect for all people
participating as members of the public body, city staff, and general public. The City is required
to conduct all business during public meetings. The presiding officer is responsible for
conducting those meetings in an orderly and efficient manner.
Public Input will be taken in the following ways:
Zoom Webinar Participant
Click on the link listed in the agenda to join the Webinar. You must provide your name and
email address in order to join the Webinar. If you wish to speak during Public Input, “raise your
hand” and wait to be called on by the meeting host. You must state your first and last name for
the meeting record. Participants will be muted except when they are called on to speak; video
will remain off for all members of the public when speaking.
Telephone Participant
Call the phone number listed on the Agenda. Enter the Webinar ID followed by the # key. All
callers are muted by default. If you wish to speak, “raise your hand” by pressing *9 once. When
you are called on by the host or presiding officer, you will be un-muted. You must state your
first name and last name for the meeting record.
Email Input
Public comments must be received prior to the closing of the meeting record (at the time of
adjournment unless otherwise noted) at the following: Planning@urbanaillinois.us. The subject
line of the email must include the words “PUBLIC INPUT” and the meeting date. Emailed public
comments labeled as such will be incorporated into the public meeting record, with personal
identifying information redacted. Copies of emails will be posted after the meeting minutes
have been approved.
Written Input
Any member of the public may submit their comments addressed to the members of the public
body in writing. If a person wishes their written comments to be included in the record of Public
Input for the meeting, the writing should so state. Written comments must be received prior to
the closing of the meeting record (at the time of adjournment unless otherwise noted).
Persons with disabilities needing special services or accommodations for this meeting should contact staff at (217)
384-2440 or email Planning@urbanaillinois.us.
June 16, 2021
Verbal Input
Protocol for Public Input is one of respect for the process of addressing the business of the City.
Obscene or profane language, or other conduct that threatens to impede the orderly progress
of the business conducted at the meeting is unacceptable.
Public comment shall be limited to no more than four (4) minutes per person. The Public Input
portion of the meeting shall total no more than one (1) hour, unless otherwise shortened or
extended by majority vote of the public body members present. The presiding officer or the city
clerk or their designee, shall monitor each speaker's use of time and shall notify the speaker
when the allotted time has expired. A person may participate and provide Public Input once
during a meeting and may not cede time to another person, or split their time if Public Input is
held at two (2) or more different times during a meeting. The presiding officer may give priority
to those persons who indicate they wish to speak on an agenda item upon which a vote will be
taken.
The presiding officer or public body members shall not enter into a dialogue with citizens.
Questions from the public body members shall be for clarification purposes only. Public Input
shall not be used as a time for problem solving or reacting to comments made but, rather, for
hearing citizens for informational purposes only.
In order to maintain the efficient and orderly conduct and progress of the public meeting, the
presiding officer of the meeting shall have the authority to raise a point of order and provide a
verbal warning to a speaker who engages in the conduct or behavior proscribed under “Verbal
Input”. Any member of the public body participating in the meeting may also raise a point of
order with the presiding officer and request that they provide a verbal warning to a speaker. If
the speaker refuses to cease such conduct or behavior after being warned by the presiding
officer, the presiding officer shall have the authority to mute the speaker’s microphone and/or
video presence at the meeting. The presiding officer will inform the speaker that they may
send the remainder of their remarks via e-mail to the public body for inclusion in the meeting
record.
Accommodation
If an accommodation is needed to participate in a City meeting, please contact the Planning
Division staff at least 48 hours in advance so that special arrangements can be made using one
of the following methods:
• Phone: 217.384.2440
• Email: Planning@urbanaillinois.us
Persons with disabilities needing special services or accommodations for this meeting should contact staff at (217)
384-2440 or email Planning@urbanaillinois.us.
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