Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting March 6, 2023 The meeting is called to order at 9:28 a.m. Present: Robert M. Palmieri, Mayor; William Morehouse, Comptroller; Celeste Friend, 3rd District Councilmember; David Short, Department of Public Works Commissioner Heather Mowat, Budget Director Also Present: Melissa Sciortino, City Clerk; Andrew Castilla, Deputy City Clerk; David Longeretta, Esq. Assistant Corporation Counsel; Zach Oren, Assistant Corporation Counsel A motion to enter into Executive Session to discuss Khiemdavanh vs. the City of Utica and Coleman vs. the City of Utica made by Councilmember Friend The motion is seconded by Morehouse A motion to end Executive Session made by Councilmember Friend The motion is seconded by Morehouse RESOLUTION TO AUTHORIZE WILLIAM BORRILL, CORPORATION COUNCEL FOR THE CITY OF UTICA, TO ENTER INTO A SETTLEMENT AGREEMENT IN THE AMOUNT OF $4,500.00 DUE TO THE ALLEGED DAMAGES SUSTAINED BY THE CLAIMANT A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short, – 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO APPROVE A RATE OF COMPENSATION FOR OUTSIDE COUNSEL. $250 PER ATTORNEY PER HOUR PLUS NECESSARY COSTS AND DISBURSEMENTS A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Short, Palmieri – 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $350 FROM MAYOR – COMPUTER SUPPLIES, $350 TO MAYOR – CONTRACTUAL. TO ADJUST FOR CHANGE IN COPIER CONTRACT FROM ED & ED TO TOSHIBA A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4  Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $14,900 FROM LAW – SALARIES, $14,900 TO LAW – CONTRACTUAL. TO ADJUST FOR UNEXPECTED EXPENSES RELATED TO SURVEY OF KENNEDY GARAGE A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $3,000 FROM DPW CENTRAL GARAGE – EDUCATION, $3,000 TO ENGINEERING – OTHER SUPPLIES. TO ADJUST FOR UNEXPECTED PURCHASE OF TIRES, TOOLS FOR NEW CARPENTER & PRINTING OF PLANS A motion is made by Morehouse The motion is seconded by Councilmember Friend Ayes: Morehouse, Friend, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $200 FROM CITY HALL MAINTANCE – CUSTODIAL SUPPLIES, $200 TO CITY HALL MAINTENANCE – CLOTHING EXPENSE. TO ADJUST FOR UNEXPECTED BOOT ALLOWANCE A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $14,000 FROM POLICE ADMINISTRATION – RENTALS, $14,000 TO POLICE ADMINISTRATION – CONTRACTUAL. TO ADJUST FOR UNEXPECTED PAYMENT FOR LATERAL TRANSFER A motion is made by Mayor Palmieri The motion is seconded by Councilmember Friend Ayes: Palmieri, Friend, Morehouse, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $11,500 FROM POLICE ADMINISTRATION – PHYSICAN FEES, $1,500 TO POLICE SUPPORT – UNIFORMS, $10,000 TO POLICE SUPPORT – FIREARMS. TO ADJUST FOR UNEXPECTED FIREARMS PURCHASE/REPLACEMENT AND UNIFORM OVERAGE A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $2,000 FROM FIRE ADMINISTRATION – WHITESBORO ELECTRIC, $1,000 TO FIRE ADMINISTATION – VAN RENSELEAR HEAT, $1,000 TO FIRE ADMINISTRATION – FITNESS CENTER HEAT. TO ADJUST FOR UNEXPECTED INCREASE IN HEATING COSTS AT FIRE HOUSES A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $7,800 FROM FIRE LINE – MISCELLANEOUS, $7,800 TO FIRE LINE – CONTRACTUAL. TO ADJUST FOR UNEXPECTED EDMUNDS BAS SUPPORT PURCHASE A motion is made by Mayor Palmieri The motion is seconded by Short Ayes: Palmieri, Short, Friend, Morehouse - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $3,700 FROM FIRE LINE – HAZMAT, $3,700 TO FIRE LINE – OTHER EQUIPMENT. TO ADJUST FOR UNEXPECTED PURHCASE OF 2 MILAWAUKEE BATTERIES A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $3,015 FROM INFRASTRUCTURE – WAGES, $2,500 TO INFRASTRUCTURE – GAS & OIL, $515 TO INFRASTRUCTURE – OVERTIME. TO ADJUST FOR HIGHER THAN EXPECTED GAS COSTS AND OVERTIME NECESSARY A motion is made by Councilmember Friend The motion is seconded by Short  Ayes: Friend, Short, Morehouse, Palmieri - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $1,625 FROM PARKWAY REC CENTER – CLOTHING EXPENSE, $200 TO PARKWAY REC CENTER – SUPPLIES, $1,000 TO PARKWAY REC CENTER – CONTRACTUAL, $350 TO PARKWAY REC CENTER – CUSTODIAL SUPPLIES, $75 TO SOFTBALL – SUPPLIES. TO ADJUST FOR UNEXPECTED PEST CONTROL SERVICES AND CLEAN - UP A motion is made by Councilmember Friend The motion is seconded by Short Ayes: Friend, Short, Morehouse, Palmieri - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $100 FROM BUDGET – OFFICE SUPPLIES, $100 FROM BUDGET – PRINTING, $20 FROM BUDGET – MEMBERSHIPS, $100 FROM ASSESSMENT – ADVERTISING, $320 TO PURCHASING – CONTRACTUAL. TO ADJUST FOR INCREASE IN ANNUAL COPIER LEASE A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $13,000 FROM PARKS – ELECTRIC, $7,000 TO PARKS – WATER, $1,000 TO PARKS – OTHER SUPPLIES, $5,000 TO PARKS – OVERTIME. TO ADJUST FOR HIGHER THAN EXPECTED WATER BILLS AND CLEAN-UP OVERTIME A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $24,000 FROM COMPTROLLER – SOFTWARE, $20,000 TO COMPTROLLER – WAGES, $1,000 TO COMPTROLLER – PRINTING, $2,000 TO COMPTROLLER – ABSTRACT FEES, $1,000 TO COMPTROLLER – SOCIAL SECURITY. TO ADJUST FOR UNEXPECTED EXPENSE ASSOCIATED WITH A RETIREMENT AND ASSOCIATED SOCIAL SECURITY, AS WELL AS OTHER EXPENSES RELATED TO FORECLOSURES A motion is made by Morehouse The motion is seconded by Short Ayes: Morehouse, Short, Palmieri, Friend - 4  Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $40,000 FROM PARKS MAINTENANCE – WAGES, $40,000 TO ENGINEERING – CONTRACTUAL. TO ADJUST FOR THE PLANNING COSTS OF REPAIRS OVER BALLOU CREEK ON BLEEKER STREET A motion is made by Councilmember Friend The motion is seconded by Morehouse Ayes: Friend, Morehouse, Palmieri, Short - 4 Nays: 0 All in Favor – Adopted. A motion is made by Mayor Palmieri to adjourn The motion is seconded by Councilmember Friend Adjourned at 9:50 a.m. Melissa Sciortino, Secretary