Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting May 15, 2023 The meeting is called to order at 9:21 a.m. Present: Robert M. Palmieri, Mayor; Celeste Friend, 3rd District Councilmember; Michael Galime, Common Council President; David Short, Department of Public Works Commissioner Heather Mowat, Budget Director Also Present: Melissa Sciortino, City Clerk; Andrew Castilla, Deputy City Clerk; Zach Oren, Assistant Corporation Counsel RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $4,662 FROM FIRE ADMIN – BLEEKER ELECTRIC, $3,074 FROM FIRE ADMIN – MOHAWK ELECTRIC, $4,723 FROM FIRE ADMIN – PARK AVE. ELECTRIC, $3,381 FROM FIRE ADMIN – SHEPARD ELECTRIC, $3,500 FROM FIRE ADMIN – VAN RENNS ELECTRIC, $713 FROM FIRE ADMIN – WHITESBORO ELECTRIC, $443 TO FIRE ADMIN – BLEEKER HEAT, $492 TO FIRE ADMIN – MOHAWK HEAT, $877 TO FIRE ADMIN – PARK AVE. HEAT, $543 TO FIRE ADMIN – VAN RENSELEAR HEAT, $94 TO FIRE ADMIN – WHITESBORO HEAT, $1,122 TO FIRE ADMIN – FIRE CENTER HEAT, $948 TO FIRE ADMIN – CONTRACTUAL, $2,283 TO FIRE TRAINING – SALARIES, $319 TO FIRE MECHANIC – SALARIES, $85 TO FIRE MECHANIC – OVERTIME, $536 TO FIRE MECHANIC – STANDBY PAY, $72 TO FIRE MECHANIC – SOCIAL SECURITY, $1,492 TO FIRE EMT – OVERTIME PAY, $10,353 TO FIRE EMT – OTHER SUPPLIES, $373 TO FIRE EMT – REPAIRS, $21 TO FIRE ADMIN – WATER. TO ADJUST FOR UTILITY OVER/UNDER, SALARY ACCRUALS AND INCREASE OF COST FOR EMT SUPPLIES A motion is made by Councilmember Friend The motion is seconded by Galime Ayes: Friend, Galime, Short, Palmieri - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $55,705 FROM FIRE LINE – UNUSED SICK PAY, $11,500 FROM FIRE LINE – CPAT PAYMENT, $25,311 FROM FIRE LINE – COMPENSATION TIME PAYOUT, $7,154 TO FIRE ADMIN – REPAIRS, $19,021 TO FIRE LINE – REPLACEMENT OVERTIME, $18,960 TO FIRE TRAINING – REPLACEMENT OVERTIME, $10,551 TO FIRE TRAINING – OTHER EQUIPMENT, $20,565 TO FIRE TRAINING – CONTRACTUAL SERVICES FOOD, $8,355 TO FIRE MECHANIC – AUTO MATERIALS, $6,067 TO FIRE MECHANIC – GAS & OIL, $1,843 TO FIRE EMT – GAS & OIL. TO ADJUST FOR UNEXPECTED OVERTIME, INCREASE IN GAS PRICES, ADDITIONAL ATTENDANCE AT TRAINING ACADEMY AND PURCHASE OF HYDRANT TOOLS A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Palmieri - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $15,488 FROM PARKS MAINTENANCE – CONTRACTUAL, $3,910 FROM PARKS MAINTENANCE – AUTO MATERIALS, $4,561 TO PARKS MAINTENANCE – SEASONAL EMPLOYMENT, $14,837 TO PARKS MAINTENANCE – REPAIRS. TO ADJUST FOR UNEXPECTED EMPLOYEE ATTRITION AND REPAIRS TO LAWN MOWERS A motion is made by Galime The motion is seconded by Short Ayes: Galime, Short, Friend, Palmieri - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $6,048 FROM PLAYGROUNDS – ELECTRIC, $1,000 FROM PLAYGROUNDS – CONTRACTUAL, $2,509 FROM PLAYGROUNDS – REPAIRS, $4,095 FROM PLAYGROUNDS – OTHER SUPPLIES & MATERIALS, $3,709 TO PLAYGROUNDS – WAGES, $9,042 TO PLAYGROUNDS – OVERTIME, $901 TO PLAYGROUNDS – SOCIAL SECURITY. TO ADJUST FOR UNEXPECTED WAGE INCREASES AND OVERTIME A motion is made by Councilmember Friend The motion is seconded by Galime Ayes: Friend, Galime, Short, Palmieri - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $58,818 FROM PARKS MAINTENANCE – WAGES, $34,352 FROM OFF-STREET PARKING – WAGES, $22,250 FROM TRAFFIC CONTROL – WAGES, $12,723 FROM INFRASTRUCTURE – WAGES, $53,993 TO STREET CLEANING – WAGES, $41,850 TO STREET CLEANING – OVERTIME, $5,785 TO STREET CLEANING – FOREMAN PAY, $5,900 TO STREET CLEANING – OTHER EQUIPMENT, $15,730 TO STREET CLEANING – OTHER SUPPLIES & MATERIALS, $100 TO STREET CLEANING – CONTACTUAL, $4,785 TO STREET CLEANING – SOCIAL SECURITY. TO ADJUST FOR UNEXPECTED WAGE INCREASE DUE TO CONTRACT SETTLEMENT, PURCHASE OF V-BLADE AND UNEXPECTED SALT USAGE A motion is made by Councilmember Friend The motion is seconded by Mayor Palmieri Ayes: Friend, Palmieri, Galime, Short - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $2,250 FROM DPW CENTRAL GARAGE – DPW SNOW BONUS, $8,215 FROM DPW CENTRAL GARAGE – OTHER EQUIPMENT, $1,179 FROM DPW CENTRAL GARAGE – SOFTWARE, $2,000 FROM DPW CENTRAL GARAGE – CLOTHING EXPENSE, $5,565 FROM DPW CENTRAL GARAGE – OTHER SUPPLIES, $5,000 FROM DPW CENTRAL GARAGE – EDUCATION & TRAINING, $19,203 FROM DPW CENTRAL GARAGE – AUTO MATERIALS, $27,341 FROM CITY HALL MAINTENANCE – ELECTRIC, $25,194 FROM COMPTROLLER – SOFTWARE, $23,833 TO DPW CENTRAL GARAGE – WAGES, $36,461 TO DPW CENTRAL GARAGE – REPAIRS, $35,653 TO DPW CENTRAL GARAGE – GAS & OIL. TO ADJUST FOR UNEXPECTED CONTRACT SETTLEMENT, INCREASE IN GAS USAGE AND REPAIRS TO F350 THAT WAS IN AN ACCIDENT A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Palmieri - 4 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A SETTLEMENT AGREEMENT BETWEEN WILLIAM BORRILL AND THE PLAINTIFF(S) DUE TO ALLEGED CAUSES OF ACTION AGAINST THE CITY OF UTICA, ITS AGENTS, SERVANTS, AND/OR EMPLOYEES, IN THE AMOUNT OF TWENTY THOUSAND DOLLARS AND ZERO CENTS ($20,000) AND AS ATTORNEY’S FEES TWENTY-FVE THOUSAND DOLLARS AND ZERO CENTS ($25,000) A motion is made by Galime The motion is seconded by Councilmember Friend Ayes: Galime, Friend, Short, Palmieri - 4 Nays: 0 All in Favor – Adopted. A motion is made by All to adjourn Adjourned at 9:28 a.m. Melissa Sciortino, Secretary