Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting December 18, 2023 The meeting is called to order at 9:21 a.m. Present: Robert M. Palmieri, Mayor; Celeste Friend, 3rd District Councilmember; Michael Galime, Common Council President; David Short, Department of Public Works Commissioner William Morehouse, Comptroller Also Present: Melissa Sciortino, City Clerk; Andrew Castilla, Deputy City Clerk; RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; ARPA TRANSFER FROM LIBERTY BELL PARK, PARK IMPROVEMENTS, CHANCELLOR PARK AND VARICK STREET STREETSCAPES. $133,265.06 TO HARBOR POINT SOCCER FIELD AND $504,077.39 TO SPLASH PAD INSTALLATION. TO MOVE REMAINING ARPA PROJECT FUNDS A motion is made by Mayor Palmieri The motion is seconded by Morehouse Ayes: Palmieri, Morehouse, Friend, Short - 4 Nays: Galime Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; ARPA TRANSFER FROM SEYMOUR PARK, DOG PARK AND PROCTOR PARK PAVILLION. $19,185 TO SKATEPARK, $1,938.04 TO PARK IMPROVEMENTS. TO MOVE REMAINING PROJECT FUNDS A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; ARPA TRANSFER FROM EMPOWERMENT CENTER TO ROSCOE CONKLING PARK, $282,705.88. TO MOVE REMAINING FUNDING INTENDED FOR EMPOWERMENT CENTER YOUTH SPACE THAT WILL NOT BE BUILT A motion is made by Mayor Palmieri The motion is seconded by Morehouse Ayes: Palmieri, Morehouse, Friend, Short - 4 Nays: Galime Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $2,176 FROM ENGINEERING – LEASE PAYMENTS, $9,000 FROM IT – LEASE PAYMENTS, $2,500 FROM CENTRAL GARAGE – ED. AND TRAINING, $1,000 FROM CODES – OTHER SUPPLIES. $7,176 TO ENGINEERING – CONTRACTED SERVICES, $4,000 TO CITY HALL – MAINTIANACE, $500 TO CENTRAL GARAGE – SOFTWARE, $2,000 TO CENTRAL GARAGE – AUTO MAINTANCE, $1,000 TO CODES – UNIFORMS. TO COVER VARIOUS OVERAGES, SEE ATTACHED A motion is made by Galime The motion is seconded by Mayor Palmieri Ayes: Galime, Palmieri, Morehouse, Short, Friend - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; $25,424 FROM CITY RETIREMENT, $195,000 FROM FIRE RETIREMENT, $70,000 FROM PARKS – WAGES. $25,424 TO INSURANCES, $61,100 TO DPW – RETIREMENT, $88,900 TO POLICE – RETIREMENT, $45,000 TO STREET LIGHTING – REPAIRS, $1,000 TO PARKS – SALARIES, $33,000 TO PARKS – OVERTIME, $36,000 TO PARKS – SEASONAL EMPLOYEES. TO COVER VARIOUS OVERAGES, SEE ATTACHED A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri - 5 Nays: 0 All in Favor – Adopted. RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS; ARPA TRANSFER FROM EMPOWERMENT CENTER TO ROSCOE CONKLING PARK, $282,705.88. TO MOVE REMAINING FUNDING INTENDED FOR EMPOWERMENT CENTER YOUTH SPACE THAT WILL NOT BE BUILT A motion is made by Mayor Palmieri The motion is seconded by Morehouse Ayes: Palmieri, Morehouse, Friend, Short - 4 Nays: Galime Adopted. RESOLUTION TO AUTHORIZE SUPPLEMENTAL APPROPRIATION; $90,480.09 FROM 2021-2022 PAVING – CHIPS, $975 FROM 2021-2022 PAVING – CDBG, $298,154.92 FROM 2022-2023 PAVING – CHIPS. $91,455.09 TO 2021-2022 PAVING – CAPTIAL OUTLAY, $298,154.92 TO 2022-2023 PAVING – CAPTIAL OUTLAY. TO INCORPORATE THE EXTRA FUNDS RECEIVED INTO THE PAVING PROJECTS A motion is made by Mayor Palmieri The motion is seconded by Morehouse Ayes: Palmieri, Morehouse, Friend, Short - 4 Nays: Galime Adopted. RESOLUTION APPROVING TEMPORARY SALARY INCREASE TO THE SECRETARY TO THE COMMISSIONER OF DPW FOR PERFORMANCE OF ADDITIONAL DUTIES IN THE PURCHASING DEPARTMENT. $2,500 OVER THE REMAINDER OF THE CALENDAR YEAR A motion is made by Galime The motion is seconded by Morehouse Ayes: Galime, Morehouse, Short, Friend, Palmieri - 5 Nays: 0 All in Favor – Adopted. A motion is made by Mayor Palmieri to adjourn Seconded by Galime Adjourned at 9:25 a.m. Melissa Sciortino, Secretary Certify To: Budget, Comptroller December 18, 2023 City of Utica Board of Estimate & Apportionment 2023 – 2024 Fiscal Year Sponsored By: Mr. Galime RESOLVED THAT THE CITY COMPTROLLER IS HEREBY AUTHORIZED AND DIRECTED TO MAKE THE FOLLOWING TRANSFER: FROM: A51440 45101 ENG - LEASE PAYMENTS $2,176.00 A51680 45101 IT - LEASE PAYMENTS $9,000.00 CENT GAR ED & A51640 408 TRAINING $2,500.00 A53625 402 CODES OTHER SUPPLIES $1,000.00 TO: A51440 441 ENG CONT SERVICES $7,176.00 CITY HALL A51620 441 MAINT $4,000.00 A51640 206 CENT GAR SOFTWARE $500.00 A51640 410 CENT GAR AUTO MAT $2,000.00 CODES A53625 204 UNIFORMS $1,000.00 EXPLANATION: See Below ACCOUNT NO: NAME OF ACCOUNT AMOUNT A51440.45101 Original Budget: $265,491.00 Revised Budget with Transfer: $263,314.64 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 263,314.64 Balance Before Transfer: 2,176.36 Percentage Used (Original Budget): 99.18% Percentage Used (Revised Budget): 100.00% A51680.45101 Original Budget: $95,000.00 Revised Budget with Transfer: $86,000.00 Transfers in: 0.00 Transfers out: (42,000.00) Expended & Encumbered: 24,315.96 Balance Before Transfer: 28,684.04 Percentage Used (Original Budget): 25.60% Percentage Used (Revised Budget): 55.26% A51640.408 Original Budget: $12,000.00 Revised Budget with Transfer: $9,500.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 75.00 Balance Before Transfer: 11,925.00 Percentage Used (Original Budget): 0.63% Percentage Used (Revised Budget): 0.79% A53625.402 Original Budget: $5,000.00 Revised Budget with Transfer: $4,000.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 584.81 Balance Before Transfer: 4,415.19 Percentage Used (Original Budget): 11.70% Percentage Used (Revised Budget): 14.62% ACCOUNT NO: NAME OF ACCOUNT AMOUNT A51440.441 Original Budget: $65,000.00 Revised Budget with Transfer: $72,176.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 71,484.13 Balance Before Transfer: (6,484.13) Percentage Used (Original Budget): 109.98% Percentage Used (Revised Budget): 99.04% To Pay Ramboll for October engineering services A51620.441 Original Budget: $45,000.00 Revised Budget with Transfer: $49,000.00 Transfers in: 6,635.00 Transfers out: 0.00 Expended & Encumbered: 53,615.26 Balance Before Transfer: (1,980.26) Percentage Used (Original Budget): 103.84% Percentage Used (Revised Budget): 96.37% To Pay Mid-Atlantic for asbestos removal in Section 8 A51640.206 Original Budget: $5,000.00 Revised Budget with Transfer: $5,500.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 5,071.37  Balance Before Transfer: (71.37) Percentage Used (Original Budget): 101.43% Percentage Used (Revised Budget): 92.21% To Pay Mitchell Inc. for DPW repair parts A51640.410 Original Budget: $20,000.00 Revised Budget with Transfer: $22,000.00 Transfers in: 6,000.00 Transfers out: 0.00 Expended & Encumbered: 26,964.26 Balance Before Transfer: (964.26) Percentage Used (Original Budget): 103.71% Percentage Used (Revised Budget): 96.30% To Pay Tallman's Tires for unexpected parts needed to fix DPW vehicle A53625.204 Original Budget: $4,500.00 Revised Budget with Transfer: $5,500.00 Transfers in: 2,550.00 Transfers out: 0.00 Expended & Encumbered: 7,183.82 Balance Before Transfer: (133.82) Percentage Used (Original Budget): 101.90% Percentage Used (Revised Budget): 89.24% To pay for thermal gloves for Codes Dept. employees Yeas: Mr. Galime, Mayor Palmieri, Mr. Morehouse, Ms. Friend, Mr. Short – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 18th, day of December, 2023 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller December 18, 2023 City of Utica Board of Estimate & Apportionment 2023 – 2024 Fiscal Year Sponsored By: Mr. Galime BY: RESOLVED THAT THE CITY COMPTROLLER IS HEREBY AUTHORIZED AND DIRECTED TO MAKE THE FOLLOWING TRANSFER: FROM: A59089 801 CITY RETIREMENT $25,424.00 A59091 801 FIRE RETIREMENT $195,000.00 A57110 102 PARKS WAGES $70,000.00 TO: A51930 431 INSURANCES $25,424.00 A59090 801 DPW RETIREMENT $61,100.00 A59092 801 POLICE RETIREMENT $88,900.00 A55182 461 STREET LIGHT. REPAIRS $45,000.00 A57110 101 PARKS SALARIES $1,000.00 A57110 103 PARKS OVERTIME $33,000.00 A57110 44106 PARKS SEASON. EMP. $36,000.00 EXPLANATION: See Below ACCOUNT NO: NAME OF ACCOUNT AMOUNT A59089.801 Original Budget: $897,523.00 Revised Budget with Transfer: $872,099.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 872,099.00 Balance Before Transfer: 25,424.00 Percentage Used (Original Budget): 97.17% Percentage Used (Revised Budget): 100.00% A59091.801 Original Budget: $3,363,618.00 Revised Budget with Transfer: $3,168,618.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 3,004,752.00 Balance Before Transfer: 358,866.00 Percentage Used (Original Budget): 89.33% Percentage Used (Revised Budget): 94.83% A57110.102 Original Budget: $762,126.00 Revised Budget with Transfer: $692,126.00 Transfers in: 0.00 Transfers out: (105,000.00) Expended & Encumbered: 368,279.84 Balance Before Transfer: 288,846.16 Percentage Used (Original Budget): 56.04%  Percentage Used (Revised Budget): 62.73% ACCOUNT NO: NAME OF ACCOUNT AMOUNT A51930.431 Original Budget: $425,000.00 Revised Budget with Transfer: $450,424.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 448,000.00 Balance Before Transfer: (23,000.00) Percentage Used (Original Budget): 105.41% Percentage Used (Revised Budget): 99.46% To pay for increased cost of insurances plus unanticipated FEMA flood insurance for the DPW garage A59090.801 Original Budget: $209,486.00 Revised Budget with Transfer: $270,586.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 270,530.00 Balance Before Transfer: (61,044.00) Percentage Used (Original Budget): 129.14% Percentage Used (Revised Budget): 99.98% DPW Retirement under-budgeted A59092.801 Original Budget: $4,280,300.00 Revised Budget with Transfer: $4,369,200.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 4,369,135.00 Balance Before Transfer: (88,835.00) Percentage Used (Original Budget): 102.08% Percentage Used (Revised Budget): 100.00% Police Retirement under-budgeted A55182.461 Original Budget: $60,000.00 Revised Budget with Transfer: $105,000.00 Transfers in: 13,500.00 Transfers out: 0.00 Expended & Encumbered: 112,157.11 Balance Before Transfer: (38,657.11) Percentage Used (Original Budget): 152.59% Percentage Used (Revised Budget): 94.65% To pay Power Line for unexpected maintenance work  on City street lights and poles A57110.101 Original Budget: $50,000.00 Revised Budget with Transfer: $51,000.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 50,880.90 Balance Before Transfer: (880.90) Percentage Used (Original Budget): 101.76% Percentage Used (Revised Budget): 99.77% To cover miscalculated salary budget A57110.103 Original Budget: $57,000.00 Revised Budget with Transfer: $90,000.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 82,554.37 Balance Before Transfer: (25,554.37) Percentage Used (Original Budget): 144.83% Percentage Used (Revised Budget): 91.73% To cover Parks overtime due to decreased staffing in wages A57110.44106 Original Budget: $70,000.00 Revised Budget with Transfer: $106,000.00 Transfers in: 0.00 Transfers out: 0.00 Expended & Encumbered: 87,664.52 Balance Before Transfer: (17,664.52) Percentage Used (Original Budget): 125.24% Percentage Used (Revised Budget): 82.70% To cover Parks seasonal employment due to decreased staffing in wages Yeas: Mr. Galime, Mr. Morehouse, Mayor Palmieri, Ms. Friend, Mr. Short – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 18th, day of December, 2023 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk