Board of Estimate and Apportionment Meeting Minutes

City of Utica Board of Estimate & Apportionment – Regular Meeting March 3rd, 2026 The meeting is called to order at 3:04 PM Present: Michael Galime, Mayor; Katie Aiello, Councilmember; Frank Meola, Comptroller; Rocco Giruzzi, Common Council President; Mark Sokolowski, DPW Commissioner Also Present: Melissa Sciortino, City Clerk; Andrew Castilla, Deputy City Clerk; Almir Kaltac, Budget Director; David Longeretta, Corporation Counsel, Sarah Hughes, Corporation Counsel No objections to the previous meeting’s posted minutes Reading of the previous meeting’s minutes waived None opposed A motion to enter into Executive Session to discuss Pending Litigation made by Mayor Galime Motion seconded by Aiello A motion to end Executive Session made by Mayor Galime Motion seconded by Aiello RESOLUTION TO AUTHORIZE A SETTLEMENT IN THE AMOUNT OF $6,000 BETWEEN THE CITY OF UTICA AND CHRISTINA CORTESE A motion is made by Mayor Galime The motion is seconded by Aiello Ayes: Galime, Aiello, Sokolowski, Meola, Giruzzi – 5 Nays: 0 Adopted. RESOLUTION TO AMEND THE TABLE OF ORGANIZATION IN THE DEPARTMENT OF COMMON COUNCIL TO REMOVE THE SECRETARY TO THE COMMON COUNCIL POSITION A motion is made by Giruzzi The motion is seconded by Meola Ayes: Giruzzi, Meola, Galime, Sokolowski, Aiello – 5 Nays: 0 Adopted RESOLUTION TO AMEND THE TABLE OF ORGANIZATION IN THE DEPARTMENT OF CITY CLERK. ADDING THE POSITION REMOVED FROM THE DEPARTMENT OF THE COMMON COUNCIL AND ADJUSTING THE SALARY OF THAT POSITION AND THE POSITION OF SECRETARY. THE CITY WIDE BUDGET REMAINS THE SAME A motion is made by Giruzzi The motion is seconded by Meola  Ayes: Giruzzi, Meola, Galime, Sokolowski, Aiello – 5 Nays: 0 Adopted RESOLUTION TO AUTHORIZE ADDITIONAL PAY TO THE DEPUTY CITY CLERK FOR THE PERFORMANCE OF ADDITIONAL DUTIES A motion is made by Giruzzi The motion is seconded by Meola Ayes: Giruzzi, Meola, Galime, Sokolowski, Aiello – 5 Nays: 0 Adopted RESOLUTION TO AUTHORIZE ADDITIONAL PAY TO THE CITY CLERK FOR THE PERFORMANCE OF ADDITIONAL DUTIES A motion is made by Giruzzi The motion is seconded by Meola Ayes: Giruzzi, Meola, Galime, Sokolowski, Aiello – 5 Nays: 0 Adopted RESOLUTION TO INCORPORATE AND CORRECT ENVIRONMENTAL FACILITIES CORPORATION (EFC) CSO PROJECT MONIES. THE ORGIONAL RESOLUTION WILL BE SPLIT INTO TWO SEPARATE PROJECTS. A motion is made by Meola The motion is seconded by Sokolowski Ayes: Meola, Sokolowski, Giruzzi, Galime, Aiello – 5 Nays: 0 Adopted RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS: $197.24 FROM COMPTROLLER COMPUTER EQUIPMENT TO COMPTROLLER PRINTING. TO COVER THE ORDER OF PAPER RECEIVED A motion is made by Mayor Galime The motion is seconded by Meola Ayes: Galime, Meola, Giruzzi, Sokolowski, Aiello – 5 Nays: 0 Adopted RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS: $70,474.85 FROM DPW BENEFITS – RETIREMENT. $43,548.78 TO DPW CENTRAL – REPAIRS, $16,772.07 TO DPW CENTRAL – OTHER EQUIPMENT, $10,154 TO DPW CENTERAL – OTHER SUPPLIES. FOR EQUIPMENT REPAIR TO FLEET, $14,000 FOR SPARE PLOW PARTS, MONTHLY FASTENAL BLANKET FOR VARIOUS SUPPLIES A motion is made by Mayor Galime The motion is seconded by Meola Ayes: Galime, Meola, Giruzzi, Sokolowski, Aiello – 5 Nays: 0 Adopted Adjourned at 4:20 PM Melissa Sciortino Secretary Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2025 – 2026 Fiscal Year Sponsored By: Mr. Giruzzi Resolved, that the 2026-2027 Table of Organization be hereby amended as follows: A51010 – Common Council Salary Hire Date Group Job Job 2025-2026 2026-2027 Description Salary Salary 1/1/2024 NONW 1000 Council $20,013 $20,673 President 1/1/2022 NONW 1000 Councilperson $20,013 $20,673 1/1/2024 NONW 1000 Councilperson $20,013 $20,673 1/1/2020 NONW 1000 Councilperson $20,013 $20,673 6/1/2019 NONW 1000 Councilperson $20,013 $20,673 1/1/2024 NONW 1000 Councilperson $20,013 $20,673 3/18/2022 NONW 1000 Councilperson $20,013 $20,673 1/1/2014 NONW 1000 Councilperson $20,013 $20,673 1/1/2022 NONW 1000 Councilperson $20,013 $20,673 1/1/2026 NONW 1000 Councilperson $20,013 $20,673 Total Salaries $246,223 $206,735 Explanation: To remove the Secretary to the Common Council position Yeas: Giruzzi, Meola, Sokolowski, Galime, Aiello – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2026 – 2027 Fiscal Year Sponsored By: Mr. Giruzzi RESOLUTION APPROVING ADDITIONAL SALARY TO THE CITY CLERK FOR THE PERFORMANCE OF ADDITIONAL DUTIES WHEREAS, the City of Utica has lost an employee who was vital to the everyday operation of the Office of the City Clerk, and WHEREAS, the employees presently left in said office now share the additional duties of that job until additional staff can be added; and WHEREAS, the City of Utica desires to award said employees additional salary payment for said additional duties to be paid from the salary of the vacated position until the position is filled, and IT IS THEREFORE RESOLVED, by the Board of Estimate and Apportionment, that the employee presently appointed to the title of City Clerk shall receive monthly payments of $416.67, commencing April 1st 2026, for the entirety of the 2026-2027 fiscal year. Yeas: Giruzzi, Meola, Sokolowski, Galime, Aiello – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2025 – 2026 Fiscal Year Sponsored By: Mr. Giruzzi Resolution FY 2026-2027 Resolved, that the 2026-2027 Table of Organization be hereby amended as follows: A51410 – City Clerk Salaries Hire Date Group Job Job 2025-2026 2026-2027 Description Salary Salary 2/15/2015 NONW 1400 City Clerk $82,325 $82,325 02/28/2022 NONW 1000 Deputy City $69,920 $69,920 Clerk 6/20/2022 NONW 1305 Secretary – $46,093 $52,475 Non-Union NONW 3620 Clerk ------- $35,000 CSEA 4023 Prov. Licensing $43,000 -------- and Records Clerk CSEA 6511 Clerk ------- ------- 6/28/2021 NONW 1200 Secretary to ------- $52,475 the Common Council Total Salaries $241,338 $292,222 Explanation: To add Secretary to the Common Council position removed from the Common Council line. The City wide budget as a whole, remains unchanged. Yeas: Giruzzi, Meola, Sokolowski, Galime, Aiello – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2025 – 2026 Fiscal Year Sponsored By: Mayor Galime Yeas: Galime, Meola, Sokolowski, Giruzzi, Aiello – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2025 – 2026 Fiscal Year Sponsored By: Mayor Galime Yeas: Galime, Aiello, Giruzzi, Meola, Sokolowski – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2026 – 2027 Fiscal Year Sponsored By: Mr. Giruzzi RESOLUTION APPROVING ADDITIONAL SALARY TO THE DEPUTY CITY CLERK FOR THE PERFORMANCE OF ADDITIONAL DUTIES WHEREAS, the City of Utica has lost an employee who was vital to the everyday operation of the Office of the City Clerk, and WHEREAS, the employees presently left in said office now share the additional duties of that job until additional staff can be added; and WHEREAS, the City of Utica desires to award said employees additional salary payment for said additional duties to be paid from the salary of the vacated position until the position is filled, and IT IS THEREFORE RESOLVED, by the Board of Estimate and Apportionment, that the employee presently appointed to the title of Deputy City Clerk shall receive monthly payments of $416.67, commencing April 1st 2026, for the entirety of the 2026-2027 fiscal year. Yeas: Giruzzi, Meola, Sokolowski, Galime, Aiello – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2025 – 2026 Fiscal Year Sponsored By: Mayor Galime Yeas: Galime, Meola, Sokolowski, Giruzzi, Aiello – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk Certify To: Budget, Comptroller March 3, 2026 City of Utica Board of Estimate & Apportionment 2025 – 2026 Fiscal Year Sponsored By: Mr. Meola Yeas: Meola, Sokolowski, Galime, Giruzzi, Aiello – 5 Nays: 0 Adopted. STATE OF NEW YORK, CITY OF UTICA ) City Clerk’s Office ) ss. ) I hereby certify that I have compared the foregoing copy of a Resolution of the Board of Estimate & Apportionment with the record of proceedings of the Board of Estimate and Apportionment of said City of Utica, duly made and on file in this office, and that same is a correct transcript therefrom and of the whole of said Resolution. In TESTIMONY WHEREOF, I hereunto affix the Corporate Seal of said City, and subscribe my name, this 4th day of March, 2026 ___________________________________________________________________________ Melissa R. Sciortino, City Clerk