City Council

City Council Regular Meeting Tuesday, February 22, 2022 6:30 pm PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all that were present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 6:30 pm. ROLL CALL: Aldermen Barker, Lester, Hubler, Lewey, Stunkel, Rebbe and Hobler were present. Brosman was absent. MOMENT OF SILENCE: A moment of silence was observed for Ralph Graham, longtime Health and Life Insurance Broker for the City of Vandalia (owner of Graham and Associates in Marion, Illinois) and for Otto Cuppy, longtime business owner in Vandalia. APPROVAL OF CITY COUNCIL A motion was made by Stunkel and MEETING MINUTES DATED seconded by Lewey approving the FEBRUARY 7, 2022: minutes from the February 7, 2022 meeting as presented. Motion carried. TREASURER’S REPORT: Statement Balances for period ending 1/31/2022 report was provided in packet. Detail Expenditures with Comparison to Budget for the 9 Months ending January 31, 2022 was also provided in packet. A motion was made by Stunkel and seconded by Barker to approve the Treasurer’s report as presented. Motion carried. REGULAR BILLS: A motion was made by Stunkel and seconded by Hobler to approve the regular bills as submitted. Motion carried. 1 SPECIAL BILLS: A motion was made by Stunkel and seconded by Barker to approve the special bills as presented: Fayette County Sand and Gravel in the amount of $3,933.01 for street/pea gravel; Compass Minerals of America in the amount of $10.041.20 for salt; Monroe Truck Equipment in the amount of $2,901.54 for truck pump; South Central FS in the amount of $5,577.07 for gasoline; Interstate Billing Service in the amount of $1,940.59 for radiator repair; Milano and Grunloh Engineering in the amount of $15,411.75 for watermain replacement; Vandalia City Garage in the amount of $3,630.00 for maintenance to rolling stock; Brenntag Mid South, Inc., in the amount of $11,947.72 for ammonium hydroxide and Robinfloc; Hawkins, Inc., in the amount of $7,600.96 for activated carbon; Homefield Energy in the amount of $3,l605.02 for electric utility at water plant; Kaskaskia Springs Water Company in the amount of $1,713.60 for 4.284 millions gallons of water; USA Blue Book, Inc., in the amount of $3,509.27 for parts at sewer plant; Ameren Illinois in the amount of $3,125.05 for electric utility at sewer plant; Homefield Energy in the amount of $10,484.74 for electric utility fees. Motion carried. NEW BUSINESS: None. TRANSFER OF LAKE LOT #80 Motion was made by Stunkel and FROM REBECCA ARNDT, seconded by Hobler to approve the RAMSEY, TO JIM PETERS, transfer of Lake Lot #80 from VANDALIA: Rebecca Arndt, Ramsey to Jim Peters, Vandalia. Motion carried. APPROVE OR REJECT NOTICE Motion was made by Barker and OF AWARD FOR THE seconded by Stunkel to approve WATERMAIN RELOCATION Notice of Award for the watermain PROJECT AT PAYNE/WAGNER: relocation project to Haier Plumbing 2  and Heating, Inc., in the amount of $386,977.00. Motion carried. RESOLUTION 2022-2-22-A: Motion was made by Barker and RESOLUTION FOR HIGHWAY seconded by Stunkel to approve MAINTENANCE UNDER THE Resolution 2022-2-22-A: A Resolution ILLINOIS HIGHWAY CODE for Highway Maintenance Under the (ANNUAL MFT SUPPLIES): Illinois Highway Code (Annual MFT Supplies). Roll call: Lewey, yea; Barker, yea; Hubler, yea; Hobler, yea; Stunkel, yea; Rebbe, yea; Lester, yea. Brosman was absent. Motion carried. ORDINANCE 2022-2-22-B Motion was made by Stunkel and ORDINANCE AMENDING THE seconded by Lewey to approve VANDALIA MUNICIPAL CODE Ordinance 2022-2-22-B: An Ordinance AT TITLE XI AT SECTION Amending the Vandalia Municipal Code 11.08.010 PERMIT CAMPING at Title XI at Section 11.08.010 AREAS: Permit Camping Areas. Roll call: Hubler, yea; Barker, yea; Stunkel, yea; Hobler, yea; Rebbe, yea; Lewey, yea; Lester; yea. Brosman was absent. Motion carried. UNFINISHED BUSINESS: None. MAYOR’S REPORT: Gottman congratulated Madison Ferguson, the first State champion in bowling for Vandalia High School. Colin Ledbetter, a St. Louis police officer who was shot in the line of duty, returned to his home in Vandalia today accompanied by a police escort. Gottman said that the Freedom Truckers will be passing through Vandalia in March and will stay overnight. Congressman Rodney Davis made a stop at Kaskaskia College Campus in Vandalia. Photos of the future O’Neill Davis Art Gallery were viewed. Fayette County Farm Bureau and the County Clerk’s office will be hosting a “Thinking of Running for a Candidate?” seminar 3  on Thursday, February 24 at 7 p.m. at the Moose Lodge. CLARIFICATION OF Discussion was held regarding the 02/07/2022 MEETING meeting minutes from 02/07/2022 and MINUTES: clarification of the motion made regarding the TIF application submitted by Sarah Hill owner of Beauty Mark., Ltd. The 02/07/2022 minutes stated that the “City will absorb additional cost of roofline changes”. Clarification was needed on the amount and what the City was actually funding. Lester stated it was his understanding that on the original motion from the 02/07/2022 meeting that he was voting on 60% of the project as it was presented by Hill. He also stated that the Council cannot vote on something that is not presented. Hobler stated he made the motion that the City acquire the extra cost for the change in the roofline but he also stated that it didn’t seem like 60% if the City gives 100% grant to Hill for the brick walls like the City has done in the past, that would come in at the recommended 40% and then the brick wall would cover the other 20% so it equals out to about 60% and then the addition to the roofline. It could be broken down to 100% for $100,000 for the bricks, then do the 40% and then the roof addition. Hubler stated it was his understanding that Hill would bring the costs of the roof changes to the Council and then the Council would address that then. Lester stated he voted on 60% of the figure ($754,000) Hill presented to the Council. Hobler stated so if she says she is going to do the original project then and doesn’t really care what the roof looks like, all of 4 that defeats our purpose of asking her to change the roofline. Paslay stated that she thought it was said by someone that they would like for her to check into it and the Council was not requiring her to change the roof. Connor stated this needs to be made abundantly clear to the applicant not only has this been moved for and approved, that this is the number that was presented, the City funded this project at 60% of this number, anything additional the City would like to see for future projects for further consideration but it has not been funded. Connor said if there would be requests for additional funding from applicant, it would need to be brought before the TIF committee. Connor would not move forward with the project until Hill presented an amended application. Lester said he was under the impression that the applicant was interested in pursuing a roofline change. Barker and Lewey stated Hill is very much for the roofline change. Connor stated he would like to see an amended application from the applicant that says she will not begin this project until she brings an engineer or architect back to show the Council what the difference in those 2 things might be so the Council can approve it. Connor would like to see some specifics regarding the roof and the costs before Hill expends any money. Hobler said the contractor should know the costs by now and suggested a phone call be made to Hill. Connor would like to see an agreement in place that Hill’s understanding in writing is the same as the Council’s understanding in writing. Paslay, Lester and Connor will call Hill 5  after the meeting to reach out for a Memorandum of Understanding. Motion was made by Barker and seconded by Lewey to make the original 60% as voted on previously with Hill bringing back additional costs for the roof to be voted on at a later date. The original project as it was presented was the only project approved to be funded at 60%. Roll call: Hobler, nay; Lewey, yea; Barker, yea; Hubler yea; Stunkel, yea; Rebbe, yea; Lester, yea. Brosman was absent. Motion carried. CITY CLERK REPORT: None. CITY ADMINISTRATOR’S Farmer’s Market will be held on the REPORT: second Saturday from May through October. Planning meeting for Career Fair will be Monday, February 28, 2022. Budget process has started. Regarding lake lots, Paslay stated she has received 2 out of the 3 contracts that she was waiting on and now she is waiting on deeds. Gottman asked the Council for additional 60 days for those who wish to purchase their lot. There were approximately 40 people that did not reply. Connor will draw up an ordinance with these changes reflected to extend this to 60 days. SAFETY CODE OFFICIAL’S Report provided in packet. REPORT: STANDING COMMITTEES: Street department fixed 3 water leaks last week. Fire call report was reviewed for December 2021 and January 2022. Interviews will be conducted for a new police officer. Lester reported that there is a water leak in the code official’s offices. Gottman suggested getting 6  bids to have the entire building resealed. Gottman asked that Lester work with the building inspector. Stunkel reported there is a lake committee meeting on Wednesday, February 23, 2022 at 4:30 p.m. Hubler asked if there was a lead on the Economic Development Director/Tourism Director position yet. The position has been posted on the City’s website. Paslay, Hubler and Gottman will meet with Illinois South Tourism. ANNOUNCEMENTS AND Hobler asked about the lake lot CONCERNS: extension that Gottman mentioned earlier. He asked weren’t all of the property leasers sent registered mail and signed for it? Even the 40 who did not answer receive certified letters and the City received back that they received the registered mail? Paslay said every lot received a certified letter. With the exception of a death, Hobler questioned why the others had not responded. Gottman cited the need for consistency in reaching out to all 40 people who do not respond if he was going to give the extension of 60 days to the family that suffered a death. Hubler asked if the Council was going to proceed with discussion regarding golf carts. Gottman said discussion will be held regarding golf carts at a future work session. COUNCIL MOVES INTO Gottman announced that the council EXECUTIVE SESSION AT would be moving into Executive 7:27 P.M.: Session in regard to personnel matters in regard to negotiations with bargaining units. A motion was made by Stunkel and seconded by Lewey to move into Executive Session at 7:27 p.m. under 5 ILCS 120/2. 7  Roll call: Barker, yea; Lewey, yea; Hobler, yea; Lester, yea; Rebbe, yea; Stunkel, yea; Hubler, yea. Brosman was absent. Rebbe asked to be excused from Executive Session. EXECUTIVE SESSION ENDS Executive session ended at 7:58 p.m. AT 7:58 P.M. REGULAR SESSION Mayor Gottman reconvened the regular RECONVENED AT 8:01 P.M.: council meeting at 8:01 p.m. with a roll call: Lester, yea; Lewey, yea; Barker, yea; Stunkel, yea; Hubler, yea; Hobler, yea. Brosman and Rebbe were absent. ADJOURNMENT: There was nothing to report out of Executive Session. A motion was made by Stunkel and seconded by Lewey to adjourn the meeting at 8:02 p.m. Motion carried. ____________________________ City Clerk 8