City Council

City Council Regular Meeting April 15, 2024 6:30 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all that were present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 6:30 pm. ROLL CALL: Aldermen Brosman, Lester, Bowen, Barker, Stunkel, Lewey, and Hubler were present. Hobler was absent. APPROVAL OF CITY COUNCIL Motion was made by Stunkel and MEETING MINUTES DATED seconded by Lewey to approve City APRIL 1, 2024: Council meeting minutes dated April 1, 2024. Motion carried. TREASURER’S REPORT: Treasurer’s report for period ending March 31, 2024 was reviewed. Motion was made by Stunkel and seconded by Barker to file the Treasurer’s report for audit. Motion carried. REGULAR BILLS: Motion was made by Stunkel and seconded by Brosman to approve the regular bills as submitted. Motion carried. SPECIAL BILLS: Motion was made by Stunkel and seconded by Brosman to approve the special bills as presented: WPMB/WKRV in the amount of $3,697.00 for advertising and public notices; Fayette County Clerk and Recorder in the amount of $6,500.00 for recording fees; Chandler Brothers Construction in the amount of $50,501.99 for sidewalk replacement; Land of Lincoln Credit Union in the amount of $7,000.00 for sewer vac; Woody’s Municipal Supply Company in the amount of $4,800.00 for 1  supplies; South Central FS in the amount of $1,871.00 for supplies; Land of Lincoln Credit Union in the amount of $10,285.00 for fire truck loan; Interstate Billing Service in the amount of $25,863.62 for fire truck; Edwards Plumbing and Septic in the amount of $2,423.62 for maintenance fees; Evans Public Library in the amount of $211,647.00 for TIF reimbursement; Haier Plumbing and Heating in the amount of $8,100.00 for replacement of lift station; South Central FS in the amount of $5,462.98 for gasoline; C and C Pumps and Supply in the amount of $8,923.04 for supplies; Centraz Industries, Inc., in the amount of $3,575.94 for supplies; Brenntag Mid South, Inc., in the amount of $12,113.60 for supplies; Homefield Energy in the amount of $3,845.37 for electric bill for water plant; Municipal Equipment Company in the amount of $1,535.00 for maintenance fees; Homefield Energy in the amount of $8,437.09 for electric bill for sewer plant. Motion carried. PRESENTATION OF Gottman presented Certificates of OUTSTANDING CLASS 4 Achievement to Kevin Elam and Mike WASTEWATER SEWER PLANT Anderson for receiving the OF THE YEAR AWARD: Outstanding Class 4 Wastewater Sewer Plant of the Year Award. APPROVE OR REJECT A Dr. Jennifer Garrison stated the MEMORANDUM OF Steering Committee has been meeting UNDERSTANDING BETWEEN for approximately 1 year. She will THE CITY OF VANDALIA, be meeting with state legislators VANDALIA COMMUNITY and business community on Tuesday. SCHOOL DISTRICT #203 AND Motion was made by Stunkel and OKAW STEERING COMMITTEE: seconded by Lester to approve a Memorandum of Understanding Between the City of Vandalia, Vandalia Community School District #203 and OKAW Steering Committee. 2  Roll call: Brosman, yea; Stunkel, yea; Barker, yea; Lester, yea; Lewey, yea; Hubler, yea; Bowen, yea. Hobler was absent. Motion carried. ORDINANCE 2024-4-15-A: Motion was made by Stunkel and AN ORDINANCE APPROVING seconded by Barker to approve THE ADOPTION BY VOTE Ordinance 2024-4-15-A: An Ordinance TEMPLATE FOR THE Approving the Adoption by Vote FINANCIAL PARTICIPATION Template for the Financial IN THE ENVIRONMENTAL Participation in the Environmental PROTECTION AGENCY Protection Agency Section 319(h) SECTION 319(h) GRANT: Grant. Roll call: Hubler, yea; Brosman, yea; Stunkel, yea; Bowen, yea; Barker, yea; Lewey, yea; Lester, yea. Hobler was absent. Motion carried. KAREN SANDERS WITH SOIL Karen Sanders from the Soil and AND WATER CONSERVATION Water Conservation District DISTRICT ASKING FOR addressed the Council regarding SUPPORT FOR THE 319 support of a 319 Grant. She GRANT: distributed a handout from Andreas Consulting Services outlining findings along with photos as well. Mike Andreas stated this project is a subset of the project the City is pursuing in regard to the watershed plan. Motion was made by Stunkel and seconded by Lewey to authorize Gottman to write a letter of support in regard to the 319 grant for Soil and Water Conservation District. Roll call: Barker, yea; Stunkel, yea; Brosman, yea; Lester, yea; Bowen, yea; Hubler, yea; Lewey, yea. Hobler was absent. Motion carried. ORDINANCE 2024-4-15-B: Motion was made by Barker and AN ORDINANCE AMENDING seconded by Brosman to approve THE VANDALIA MUNICIPAL Ordinance 2024-4-15-B: An Ordinance CODE AT TITLE V BUSINESS Amending the Vandalia Municipal Code LICENSES AND REGULATIONS at Title V Business Licenses and AT SECTION 5.08.070 Regulations at Section 5.08.070 NUMBER OF LICENSES 3 (INCREASE CLASS E TO 10 Number of Licenses (Increase Class E – MURRAY’S): to 10 – Murray’s). Roll call: Barker, yea; Lester, yea; Brosman, yea; Stunkel, yea; Hubler, yea; Lewey, yea; Bowen, yea. Hobler was absent. Motion carried. APPROVE OR REJECT VIDEO Motion was made by Hubler and GAMING LICENSE seconded by Brosman to approve Video APPLICATION FROM Gaming License application submitted MURRAY’S RESTAURANT, by Murray’s Restaurant, LLC, D/B/A LLC, D/B/A MURRAY’S: Murray’s. Roll call: Barker, yea; Stunkel, yea; Brosman, yea; Lester, yea; Lewey, yea; Bowen, yea; Hubler, yea. Hobler was absent. Motion carried. ORDINANCE 2024-4-15-C: Motion was made by Stunkel and AN ORDINANCE AMENDING seconded by Bowen to approve THE VANDALIA MUNICIPAL Ordinance 2024-4-15-C: An Ordinance CODE AT TITLE V BUSINESS Amending the Vandalia Municipal Code LICENSES AND REGULATIONS at Title V Business Licenses and AT SECTION 5.08.141 Regulations at Section 5.08.141 LOCATIONS AND Locations and Regulations (Making REGULATIONS (MAKING THE the Ordinance Match Application with ORDINANCE MATCH Regard to Distance from Certain APPLICATION WITH REGARD Facilities). TO DISTANCE FROM CERTAIN FACILITIES): Roll call: Bowen, yea; Lester, yea; Brosman, yea; Barker, yea; Hubler, yea; Lewey, yea; Stunkel, yea. Hobler was absent. Motion carried. ORDINANCE 2024-4-15-D: Motion was made by Stunkel and AN ORDINANCE MAKING THE seconded by Barker to approve ANNUAL APPROPRIATIONS Ordinance 2024-4-15-D: An Ordinance FOR THE FISCAL YEAR Making the Annual Appropriations for BEGINNING ON THE FIRST the Fiscal Year Beginning on the DAY OF MAY 2024 AND First Day of May 2024 and Ending on ENDING ON THE THIRTIETH the Thirtieth Day of April, 2025. DAY OF APRIL, 2025: Roll call: Bowen, yea; Brosman, yea; Barker, yea; Lester, yea; Lewey, yea; Hubler, yea; Stunkel, yea. Hobler was absent. Motion carried. 4 ORDINANCE 2024-4-15-E: Motion was made by Stunkel and AN ORDINANCE AMENDING seconded by Barker to approve SALARIES FOR FISCAL YEAR Ordinance 2024-4-15-E: An Ordinance MAY 1, 2024 – APRIL 30, Amending Salaries for Fiscal Year 2025: May 1, 2024 – April 30, 2025. Roll call: Stunkel, yea; Bowen, yea; Brosman, yea; Barker, yea; Hubler, yea; Lester, yea; Lewey, yea. Hobler was absent. Motion carried. APPROVE OR REJECT CHANGE Motion was made by Brosman and ORDER #2 FOR SEWER PLANT seconded by Stunkel to approve LIFT STATION – INCREASE Change Order #2 for Sewer Plant Lift OF $9,000.00: Station – Increase of $9,000.00. Motion carried. APPROVE OR REJECT PAY Motion was made by Brosman and ESTIMATE #3 FOR SEWER seconded by Barker to approve Pay PLANT LIFT STATION - Estimate #3 for Sewer Plant Lift $8,100.00: Station - $8,100.00. Motion carried. APPROVE OR REJECT Jackson informed Gottman that the PURCHASE OF A TORQUE City mechanic may be able to repair HUB-LH FOR STREET the street sweeper for approximately SWEEPER: $1,500.00, pending what is found during the repair. Motion was made by Barker and seconded by Lewey to approve the Purchase of a Torque Hub-LH for Street Sweeper in the amount of $13,542.15 from Key Equipment and Supply Company on the contingency that the street sweeper cannot be repaired for $1,500.00. Motion carried. APPROVE OR REJECT Motion was made by Stunkel and PURCHASE OF A UTILITY seconded by Barker to approve the VEHICLE FOR VANDALIA purchase of a utility truck for LAKE: Vandalia Lake in the amount of $11,363.95 from Big River Motorsports. Motion carried. APPROVE OR REJECT Motion was made by Stunkel and REPAIRS, PAINTING AND seconded by Barker to approve the MAINTENANCE TO THE BEACH bid submitted by Ritchey Painting in HOUSE IN THE AMOUNT OF the amount of $13,250.00 for $13,250.00: 5  painting of the beach house at Vandalia Lake. Motion carried. RESOLUTION 2024-4-15-F: Motion was made by Stunkel and A RESOLUTION APPROVING seconded by Barker to approve AN AGREEMENT FOR Resolution 2024-4-15-F: An Agreement ENGINEERING SERVICES for Engineering Services Between the BETWEEN THE CITY OF City of Vandalia, Illinois, and VANDALIA, ILLINOIS AND Milano and Grunloh Engineers, LLC MILANO AND GRUNLOH (OSLAD Grant for Lake). ENGINEERS, LLC (OSLAD GRANT FOR LAKE): Roll call: Barker, yea; Hubler, yea; Lewey, yea; Stunkel, yea; Brosman, yea; Bowen, yea; Lester, yea. Hobler was absent. Motion carried. ACCEPTANCE OF PLANNING Motion was made by Stunkel and COMMISSION MEETING seconded by Brosman to accept the MINUTES FROM TUESDAY, Planning Commission meeting minutes MARCH 19,2024: dated Tuesday, March 19, 2024. Motion carried. ORDINANCE 2024-4-15-G: Lester asked Chase Alcorn if he had AN ORDINANCE AMENDING a contract with the seller of the CHAPTER 17 OF THE former Kroger building. Alcorn VANDALIA MUNICIPAL CODE stated the listing agent advised him (ADDING STORAGE AS A to seek land use approval from the SPECIAL USE TO DOWNTOWN City before entering into a formal COMMERCIAL AND REMOVING agreement with the seller. Lester CURRENT LANGUAGE): said he did not support changing the (MOTION FAILED) language in the Zoning code if there is not a contract to purchase the building. Motion was made by Brosman and seconded by Barker to approve Ordinance 2024-4-15-G: An Ordinance Amending Chapter 17 of the Vandalia Municipal Code (Adding Storage as a Special Use to Downtown Commercial and Removing Current Language). Roll call: Hubler, nay; Barker, yea; Stunkel, nay; Lewey, nay; Bowen, nay; Brosman, yea; Lester, nay. Hobler was absent. Motion failed 2- 5. 6 LAKE LOT 144 – TRANSFER Motion was made by Stunkel and FROM MIKE HOBLER, seconded by Brosman to approve VANDALIA, ILLINOIS TO transfer of Lake Lot 144 from Mike MARK RITTER, RAMSEY, Hobler, Vandalia, Illinois to Mark ILLINOIS: Ritter, Ramsey, Illinois. Motion carried. ACCEPTANCE OF ZONING Motion was made by Brosman and BOARD OF ADJUSTMENTS seconded by Barker to accept the MEETING MINUTES FROM Zoning Board of Adjustments meeting WEDNESDAY, MARCH 20, minutes dated Wednesday, March 20, 2024: 2024. Motion carried. ACCEPTANCE OF PUBLIC Motion was made by Stunkel and SAFETY MEETING MINUTES seconded by Brosman to accept Public FROM APRIL 1, 2024: Safety Meeting minutes dated April 1, 2024. Motion carried. ACCEPTANCE OF THE Motion was made by Stunkel and PERSONNEL, FINANCE AND seconded by Brosman to accept the INSURANCE MEETING Personnel, Finance and Insurance MINUTES DATED APRIL 1, meeting minutes dated April 1, 2024. 2024: Motion carried. ACCEPTANCE OF THE LAKE Motion was made by Stunkel and COMMITTEE MEETING seconded by Barker to accept the MINUTES DATED APRIL 1, Lake Committee meeting minutes dated 2024: April 1, 2024. Motion carried. ROAD CLOSURE REQUEST FOR Alison Cruthis addressed the Council FOURTH STREET ON MAY 4, and shared plans for the Bond County 2024 – BOND COUNTY Cruise Ins. It will begin in CRUISE INS: Greenville and end at the State House. Motion was made by Hubler and seconded by Barker to approve the road closure request for Fourth Street on May 4, 2024 – Bond County Cruise Ins. Motion carried. UNFINISHED BUSINESS: Lee Beckman provided the status of ongoing and pending projects. He stated the Main Street Lift Station project is complete. Final cleanup will be done at the end of the year. Randolph Street project was submitted to IDOT for review in January. Gottman will follow up with IDOT on Wednesday. James Jackson and 7  Paslay are working with 120 Water on the lead line service project. Beckman will meet with Paslay and Jackson. Paslay, Beckman and Connor will meet on the Safe Routes to School project this week. The Water Treatment Plant project has been at the IEPA for over a year. Gottman will work with Beckman to try to move the project along. Gottman suggested having Danielle Caruso work with Connor on the easements for the ITEP project. There were no objections. Beckman will meet with Workman and Stunkel to walk through the Lake marina and campground to look at the projects related to the OSLAD grant. Barker suggested meeting with Beckman at the 120 acres to discuss entrances and roads. Meetings will be scheduled. MAYOR’S REPORT: Gottman reported he has been working with a developer regarding the former Purina property and is moving forward. He showed the former Long John Silver’s property last week to an interested individual. The City is now a Gold Sponsor of the Family YMCA of Fayette County. A metal trellis at Lincoln Park will be constructed by the KC Welding Class. Gottman will check with Andy Vaughan regarding a metal roof for the gazebo. Lester and Gottman met with Patriot Rail, who is the new leaseholder of the railroad. In August 2022, the railroad contract automatically renewed for an additional 10 years. The railroad has no intention of terminating the Lease, and wants to partner with the City. They did express interest in doing a bike path as a joint venture with the City. Vehicle replacement list was discussed. Gottman will work with Paslay on revisions of the list. 8 CITY ATTORNEY’S REPORT: Connor stated court with Mr. Keiser was held today. Hearing has been reset for May 25. Connor asked the court to impose a per day per diem fine for every day this continues to go unremediated. CITY CLERK’S REPORT: Huhn reported that the start of liquor license and gaming license renewals has begun. She also reminded the Council that the Statement of Economic Interest forms are due to her by April 26, 2024. CITY ADMINISTRATOR’S Nothing to report. REPORT: SAFETY CODE OFFICIAL Report provided in packet. REPORT: STANDING COMMITTEE Brosman asked the status of the REPORTS: Water Plant Superintendent vacancy. A Personnel Committee meeting will be held to conduct interviews on Monday, April 22 at 1:30 p.m. Stones have been ordered for Veterans Memorial Park. Stunkel reported today was opening day at the Lake campground and marina. A dumpster at the Lake has been moved to a more centralized area. Vaughan and Workman are working on the second exit at the Lake. Vaughan will reach out to a surveyor to survey property lines. Paslay will notify the homeowners that will be affected. Stunkel stated that pole lights at the campground are needed. Gottman will discuss with Paslay and Workman. There have been no bids submitted at this time for Lake Lot 139. Fundraiser for the caboose will be held on April 18 from 4 p.m. until 8:00 p.m. at Denny’s of Vandalia. Discussion of purchasing a truck for the Lake was held. Gottman 9  will follow up with Mark Meadows regarding the brush truck. ANNOUNCEMENTS AND Bowen expressed concern regarding CONCERNS: the appearance of several damaged tractor trailers and vehicles at Kelly’s Auto Repair and Towing. He asked if a fence could be placed around that area. Joy Clymer addressed the Council regarding her father’s (Abe Clymer) deteriorating building that is located downtown. She expressed her frustration with the amount of time it has taken the City to bring this to resolution so she can get her father’s estate closed. After a lengthy discussion, it was decided that Connor will reach out to Clymer’s attorney Tuesday morning. Gottman will deliver a check to Clymer’s attorney in the agreed amount of $500.00 on Tuesday morning. Connor will follow up with Gottman and Paslay on Tuesday. Gottman will contact Clymer to finalize the wording on the Memorial Plaque that will be placed in her father’s honor at Lincoln Park. ADJOURNMENT: Motion was made by Hubler and seconded by Stunkel to adjourn meeting. Meeting adjourned at 9:04 p.m. __________________________________ City Clerk 10