City Council

City Council Regular Meeting June 17, 2024 6:30 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all that were present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 6:30 pm. ROLL CALL: Aldermen Brosman, Barker, Stunkel, Hobler, Lewey and Hubler were present. Bowen and Lester were absent. MOMENT OF SILENCE: A moment of silence was held for Tracy Bowen, daughter of Dean Bowen (former owner of Bowen Cabinet and Appliance) and sister of Sandy Michel (Remax Realty). APPROVAL OF CITY COUNCIL Motion was made by Stunkel and MEETING MINUTES DATED seconded by Hobler to approve City JUNE 3, 2024: Council meeting minutes dated June 3, 2024. Motion carried. TREASURER’S REPORT: Treasurer’s report for period ending May 31, 2024 was reviewed. Motion was made by Barker and seconded by Stunkel to file the Treasurer’s report for audit. Motion carried. REGULAR BILLS: Motion was made by Stunkel and seconded by Barker to approve the regular bills as submitted. Motion carried. SPECIAL BILLS: Motion was made by Stunkel and seconded by Hobler to approve the special bills as presented: Sandberg Phoenix in the amount of $11,303.49 for legal fees; Southern Illinois Criminal in the amount of $1,600.00 for educational expenses; Milano and 1  Grunloh in the amount of $45,767.50 for engineering fees; Higgs Welding in the amount of $2,206.69 for supplies; Amazon Capital Services in the amount of $2,124.50 for flags; Historical Vandalia, Inc., in the amount of $4,728.63 for reimbursement; Cargill Incorporated in the amount of $2,921.90 for salt; Bowen Signs and Designs in the amount of $7,980.00 for Lake Lot signs; South Central FS in the amount of $12,383.77 for gasoline; Sandschafer Electric in the amount of $21,713.00 for professional services; Vandalia City Garage in the amount of $7,724.00 for maintenance; Core and Main in the amount of $3,252.76 for supplies; USA BlueBook, Inc., in the amount of $5,667.02 for supplies; and Certified Balance and Scale in the amount of $1,920.00 for supplies. Motion carried. NEW BUSINESS: Gottman noted there would be a change to the agenda as presented. Lee Beckman from Milano and Grunloh would be moving to the beginning of the agenda. CITY ENGINEERING REPORT: Beckman updated the Council on ongoing and pending City projects. The letting for the Randolph Street project will hopefully be in August or September. Inspection of the Lake Dam has been completed. Paslay and Beckman will meet to discuss 120 Water regarding the lead service line replacement. Safe Routes to School Phase I is scheduled for a September letting. The City’s application for Safe Routes to School Phase II was declined. The City can reapply in 2025. The City still has not received the permit from the IEPA for the new water treatment plant. Gottman will reach 2  out to IML to follow up with the IEPA on behalf of the City. ITEP sidewalk project has been submitted to IDOT. Letting will be in 60 to 90 days. Vandalia Lake Siltation project and 319 Grant application have been submitted. Meeting was held at the Lake with the Lake Committee to discuss the details of the OSLAD grant. The City will apply for an RDMS RISE grant that would be used for upgrading 5th and 6th Streets. Applications are due July 22. Paslay is working with Brooke at SCIRP/DC. ACCEPTANCE OF THE TIF Motion was made by Brosman and ADVISORY COMMITTEE seconded by Lewey to accept the TIF MEETING MINUTES DATED Advisory Committee Meeting minutes JUNE 12, 2024: dated June 12, 2024. Motion carried. ORDINANCE 2024-6-17-A: Motion was made by Hubler and AN ORDINANCE OF THE CITY seconded by Lewey to approve OF VANDALIA, FAYETTE Ordinance 2024-6-17-A: An Ordinance COUNTY, ILLINOIS, of the City of Vandalia, Fayette AUTHORIZING TAX County, Illinois, Authorizing Tax INCREMENT FINANCING Increment Financing Assistance in ASSISTANCE IN CONNECTION Connection with a Redevelopment WITH A REDEVELOPMENT Agreement – Charlie Pryor and Mary AGREEMENT – CHARLIE Nash as recommended (25%) by the TIF PRYOR AND MARY NASH: Committee. Roll call: Stunkel, yea; Barker, yea; Hubler, yea; Hobler, yea; Lewey, yea; Brosman, yea. Bowen and Lester were absent. Motion carried. ORDINANCE 2024-6-17-B: Bryan Hosick addressed the Council AN ORDINANCE OF THE CITY regarding his proposed plan for the OF VANDALIA, FAYETTE former County Market building. He COUNTY, ILLINOIS, also asked the Council to consider a AUTHORIZING TAX 1% sales tax rebate in order to be INCREMENT FINANCING more competitive, which will be ASSISTANCE IN CONNECTION addressed at a later Council WITH A REDEVELOPMENT meeting. TIF Committee AGREEMENT – BRYAN HOSICK recommendation was 25% acquisition (HOSICK MOTORS, INC.): and 25% construction costs reimbursement. He asked the Council 3  to reconsider what the TIF Committee recommended and requested 50% reimbursement for renovation and 25% on acquisition costs. Paslay stated TIF 1 account currently has $695,644.79 in it. Hosick was agreeable to spreading the payments out for 5 years, which would be $243,463.80 each year for 5 years (50% construction and 25% acquisition costs). Motion was made by Barker and seconded by Stunkel to approve amended Ordinance 2024-6-17-B: An Ordinance of the City of Vandalia, Fayette County, Illinois, Authorizing Tax Increment Financing Assistance in Connection with a Redevelopment Agreement – Bryan Hosick (Hosick Motors, Inc.) to reflect change to 50% reimbursement for renovation costs and 25% for acquisition costs with payments distributed over 5 years ($243,463.80 each year). Roll call: Brosman; nay; Stunkel, yea; Hubler, yea; Lewey, yea; Barker, yea; Hobler, nay. Bowen and Lester were absent. Motion carried 4-2. APPROVE OR REJECT BIDS Motion was made by Lewey and FOR PROPERTY CLEANUP AT seconded by Brosman to approve the THREE (3) PROPERTIES sealed bid submitted by GM (BIDS TO BE OPENED Enterprises in the amount of DURING COUNCIL MEETING): $1,365.00 to clean up three properties. Motion carried. APPROVE OR REJECT BIDS Motion was made by Brosman and FOR ROAD REPAIR ON seconded by Barker to approve a bid WAGNER STREET: submitted by Chandler Brothers Construction, Inc. in the amount of $9,845.50 for road repair on Wagner Street. Motion carried. 4 ACCEPTANCE OF THE Motion was made by Stunkel and TOURISM COMMISSION seconded by Barker to accept the MEETING MINUTES DATED Tourism Commission Meeting minutes FEBRUARY 13, 2024: dated February 13, 2024. Motion carried. APPROVE OR REJECT PAY Motion was made by Stunkel and ESTIMATE NO. 2 FOR WWTP seconded by Hobler to approve Pay ENERGY EFFICIENCY Estimate No. 2 for WWTP Energy PROJECT ($21,713.00): Efficiency Project ($21,713.00) pending the WWTP Superintendent’s approval. Motion carried. ORDINANCE 2024-6-17-C: Motion was made by Brosman and AN ORDINANCE OF VACATION seconded by Lewey to approve – COLES STREET BETWEEN Ordinance 2024-6-17-C: An Ordinance VETERANS AND I-70: of Vacation – Coles Street Between Veterans and I-70. Roll call: Barker, yea; Hubler, yea; Stunkel, yea; Lewey, yea; Hobler, yea; Brosman, yea. Lester and Bowen were absent. Motion carried. ORDINANCE 2024-6-17-D: Motion was made by Stunkel and AN ORDINANCE OF VACATION seconded by Lewey to approve – UNIMPROVED 6TH, 4TH AND Ordinance 2024-6-17-D: An Ordinance 2ND AND WATER BETWEEN of Vacation – Unimproved 6th, 4th and IMCO AND I-70: 2nd and Water Between Imco and I-70. Roll call: Hobler, yea; Hubler, yea; Stunkel, yea; Lewey, yea; Barker, yea; Brosman, yea. Bowen and Lester were absent. Motion carried. ORDINANCE 2024-6-17-E: Discussion was held regarding the AN ORDINANCE AMENDING effective date of Ordinance. Motion CHAPTER 11 LAKE was made by Stunkel and seconded by ORDINANCE OF THE Brosman to approve amended Ordinance VANDALIA MUNICIPAL CODE: 2024-6-17-E: An Ordinance Amending Chapter 11 Lake Ordinance of the Vandalia Municipal Code with effective date January 1, 2025. Roll call: Hubler, yea; Barker, yea; Stunkel, yea; Lewey, yea; Hobler, nay; Brosman, yea. Lester and Bowen were absent. Motion carried 5-1. 5 ACCEPTANCE OF THE Motion was made by Hobler and PERSONNEL, FINANCE AND seconded by Barker to accept the INSURANCE COMMITTEE Personnel, Finance and Insurance MEETING MINUTES DATED Committee meeting minutes dated June JUNE 3, 2024: 3, 2024. Motion carried. ACCEPTANCE OF THE CITY Motion was made by Lewey and COUNCIL OF VANDALIA, seconded by Hobler to accept the FAYETTE COUNTY BOARD AND City Council of Vandalia, Fayette EVANS PUBLIC LIBRARY County Board, and Evans Public DISTRICT BOARD JOINT Library District Board Joint Meeting MEETING MINUTES DATED minutes dated June 3, 2024. Motion JUNE 3, 2024: carried. ACCEPTANCE OF LAKE Motion was made by Hobler and COMMITTEE MEETING seconded by Barker to accept the MINUTES DATED JUNE 3, Lake Committee Meeting minutes dated 2024: June 3, 2024. Motion carried. APPROVE OR REJECT CHANGE Motion was made by Barker and ORDER NUMBER 3 FOR MAIN seconded by Stunkel to approve STREET LIFT STATION: Change Order #3 in the amount of $9,040.00 (decrease) for Main Street Lift Station. Motion carried. APPROVE OR REJECT FINAL Motion was made by Lewey and PAY ESTIMATE FOR MAIN seconded by Brosman to approve final STREET LIFT STATION: pay estimate for Main Street Lift Station in the amount of $25,021.49. Motion carried. AUTHORIZATION FOR MAX’S Motion was made by Brosman and FAMILY DINER TO BE GIVEN seconded by Barker to authorize the THE OPEN CLASS E LIQUOR open Class E Liquor License be given LICENSE: to Max’s Family Diner. Motion carried. APPROVE OR REJECT GAMING Motion was made by Brosman and APPLICATION FROM MAX’S seconded by Stunkel to approve FAMILY DINER: gaming application from Max’s Family Diner. Roll call: Brosman, yea; Hobler, yea; Lewey, nay; Stunkel, yea; Hubler, yea; Barker, yea. Lester and Bowen were absent. Motion carried 5- 1. 6 AUTHORIZATION TO HIRE Motion was made by Hobler and TWO (2) CITY OF VANDALIA seconded by Barker to hire two (2) POLICE OFFICERS: City of Vandalia Police Officers. Authorization was given to reimburse the Village of Farina for the police vest and education fees for the police officer coming from Farina. Motion carried. ROAD CLOSURE REQUEST – A road closure request (5th Street THIS-N-THAT FOURTH between Main and Madison Streets) ANNUAL WITCHES NIGHT OUT submitted by Karen Sharp, requesting OCTOBER 26, 2024 FROM 12 road closure for Witches Night Out NOON UNTIL 10:00 P.M.: on October 26, 2024 from 12 Noon until 10:00 p.m. Action will be taken at next Council meeting. ORDINANCE 2024-6-17-F: Connor reported that Exhibit A Items AN ORDINANCE DECLARING 2, 3 and 4 would need to be amended SURPLUS PROPERTY AND to reflect correct parcel numbers. AUTHORIZING SALE: Motion was made by Brosman and seconded by Stunkel to approve amended Ordinance 2024-6-17-F: An Ordinance Declaring Surplus Property and Authorizing Sale, reflecting the correct parcel numbers. Roll call: Hubler, yea; Brosman, yea; Stunkel, yea; Hobler, yea; Barker, yea; Lewey, yea. Bowen and Lester were absent. Motion carried. Connor stated he is asking Council to send an amendment to the zoning code to the Planning Commission. This will require a public hearing asking that agriculture be modified to include solar projects that have already received a Special Use Permit by the County and are located outside of the City limits but within 1.5 miles; thus zoned by the City. Motion was made by Brosman and seconded by Hubler to forward to Planning Commission. 7  Roll call: Hubler, yea; Brosman, yea; Stunkel, yea; Hobler, nay; Barker, nay; Lewey, nay. Gottman voted yea, breaking the tie. Lester and Bowen were absent. Motion carried 4-3. MAYOR’S REPORT: Mayor reported the IML Conference will be held on September 19-21, 2024 in Chicago. CITY ATTORNEY’S REPORT: Nothing to report. CITY CLERK’S REPORT: Nothing to report. CITY ADMINISTRATOR’S Nothing to report. REPORT: SAFETY CODE OFFICIAL Report provided in packet. REPORT: STANDING COMMITTEE Ray reported he has been receiving REPORTS: emails requesting stop signs on a few streets in the City. Gottman asked the Aldermen to drive around the areas in question. A recommendation will be given to Ray. Stunkel stated that Lester looked at the handicap dock foundation at the Lake that needs to be repaired. The City Engineer will look at the dock, have specs drawn up and then put out for bid. Vandalia Christian Academy is interested in selling concessions at the beach house. Lake lot signs will be discussed at the next Lake Committee meeting. Paslay stated she will place service guides in a container for campers to pick up. Motion was made by Hubler and seconded by Barker to begin the process of hiring a Tourism Director. 8  Roll call: Hobler, nay; Barker, yea; Stunkel, yea; Brosman, yea; Hubler, yea; Lewey, yea. Motion carried 5-1. Paslay stated that she had a meeting for Summer Fest which included the Chief, the Sheriff, and the Mayor. The City’s Risk Management agency did not feel that it was a good idea to sell alcohol during Summer Fest because there are signs posted at the Lake that alcohol is prohibited. RMA said they would not be able to provide insurance coverage for Summer Fest. Barker asked about purchasing insurance through another agency. Paslay and Gottman will have a conversation with the City’s insurance carrier. Paslay will print out copies of the revised Personnel Policy handbook for all City employees. ANNOUNCEMENTS AND Lewey asked about a fence being CONCERNS: placed around the solar farm on Randolph Street. He also stated he once again has observed E-bikes and motorized bikes traveling on roads where golf carts and side by sides are prohibited. This will be referred to the Public Safety Committee. COUNCIL MOVES INTO Gottman announced Council would be EXECUTIVE SESSION AT moving into Executive Session. 8:32 P.M.: Motion was made by Brosman and seconded by Stunkel to move into Executive Session at 8:32 p.m. under 5 ILCS 120/2 to discuss litigation and possible sale/acquisition of land. Roll call: Hobler, yea; Barker, yea; Stunkel, yea; Brosman, yea; Hubler, yea; Lewey, yea. Lester and Bowen were absent. Motion carried. 9 EXECUTIVE SESSION ENDS Executive Session ends at 9:32 p.m. AT 9:32 P.M.: REGULAR SESSION Mayor Gottman reconvened the regular RECONVENED AT 9:34 P.M. Council meeting at 9:34 p.m. with a roll call: Stunkel, yea; Brosman, yea; Hobler, yea; Barker, yea; Lewey, yea; Hubler, yea. Lester and Bowen were absent. Gottman stated there was nothing to report out of Executive Session. ADJOURNMENT: Motion was made by Hubler and seconded by Barker to adjourn the meeting. The meeting adjourned at 9:35 p.m. __________________________________ City Clerk 10